Trustee Annual Report Form – Template
This template is to provide guidance to units who are completing a Trustee Annual Report for the NI Charity Commission. If you do not wish to use this form please ensure that the headings in this guidance are followed when completing a Trustee Annual Report.
All Girlguiding Ulster Charities are governed by the Royal Charter and Bye-laws.
The Purpose of each of these Charities is to educate girls and young women to help them develop emotionally, mentally, physically and spiritually so that they can make a positive contribution to their Community and the wider world.
Name of Charity as it appears on the Register and any other names it may be known by
144[th] Belfast Rainbow Unit (St Dorothea’s)
NI Charity Commission Number
104457
The principal address of the Charity- this should be the address that was used at the time of registration with the Charity Commission
The Guide Association, 30 Station Road, Holywood, Co Down, BT18 0BP
The names of all Charity Trustees on the date the report was approved and all individuals who served as Charity Trustees during the year
Heather Miskelly
(E) Jane Harrison Margaret Murphy Laura Murphy Rebecca McQueen
The financial year the report relates to
1[st] July 2023 to 30[th] June 2024
A summary of the Charity’s main activities to further its purposes for the public benefit and the main achievements in the year
28 girls took part in the unit over the year, some leaving at age 7 mid-year to go on to Brownies, and 5 leaving in June 2024.
Badges achieved: Interest badges attained were Book Lover, Animal Lover, and Family Tree. Skillsbuilder badges, each worked at over several months, were Network and Live Smart. In addition, several girls gained related Theme Awards: Know Myself and Skills for my Future. We completed several Unit Meeting Activities related to the themes. 13 girls made their Promise. Several girls gained the Bronze Award for completing 2 Theme Awards. Two girls gained the Silver Award for completing 4 Theme Awards.
Interspersed with badge work were crafts, songs and games, intended to help with team building, sharing, and creativity, and we were able to be outdoors weather permitting during the summer term for a scavenge hunt and team games.
Extra-curricular activities/visits to the unit. The whole unit participated in a Santa trail at night, at Girlguiding Ulster HQ at Christmas, a very popular outing. We had a visit from a company called Clayful Minds, and the girls created figures from clay. A member of Girlguiding visited to do action songs with the unit.
E-learning and Zoom training for Safe Space was completed by leaders who needed to renew. One leader renewed First Response training. There were no serious incidents and the Safeguarding policy is in place. There was no harm flowing from the Charities purposes and there was no private benefit.
A statement that the Trustees have had regard to the Commission’s Public Benefit requirement statutory guidance
Trustees are aware of this guidance.
A review of the Charity’s financial position at the end of the year
Previous year’s income (2022-23): £2,825.90. Expenditure: £2,384.27. Balance at end of session: £1,913.42.
Current year’s income: (2023-24): £3,350.43. Expenditure: £3,021.30. Balance at end of session: £2,242.55.
All expenses were met for 2023-24. Reason for difference from previous year: income increased due to a grant from the Education Authority, and a further grant in March, some of which remained unspent, and we await an invoice for £179.95 to return this. Gift Aid showed an increase also. Expenditure increased due to the annual census levy increase, and an additional donation to the church for rent etc.
Details of any fund held by the Charity that was materially in deficit at the end of the year and steps taken by the Charity Trustees to eliminate the deficit
Not applicable.
One or more of the Charity Trustees must sign and date the box below.
Jane Harrison, 5/7/2024