Registered charity number NIC104261 St Michael’s Primary School PTA Report and Accounts 31 August 2025 ## **Trustees’ Annual Report for the Period 1st September 2024 to 31st August 2025 St Michael’s Primary School PTA, 514 Ravenhill Road BT6 0BW** ## **1) Purpose of the Charity:** The primary aim of St Michael’s PTA is to enhance the educational experience of pupils at St Michael’s, and create a community and network amongst the parents and carers of children attending the school. We do this by developing positive relationships between home and school. St Michael’s PTA members give our time throughout the school year to raise much needed funds. Our efforts deliver equipment and experiences for all pupils that could not otherwise be provided from the normal school budget. ## **2) Governance:** As a Parent Teacher Association (PTA) we work closely with both the pupil’s families and the Teaching & Support staff of St Michael’s Primary School (address as above). This both supports and compliments the work of our committee and volunteers and ensures that the views, requirements and concerns of all members can be fully realised. We regularly review processes to ensure best practise is forefront in all aspects of what we do. The charity is constituted under the Model Constitution for Parent Teacher Associations In Northern Ireland (NI) (2014 version) provided by PTA-UK. C/o St Michael’s Primary School, 514 Ravenhill Road BT6 0BW Charity Number NIC104261 ## **3) Trustees during this Reporting Period:** Co-Chairs: Alison Hollywood & Judith Moore Treasurer: Brighdeen Rice Secretary: Fiona Kennedy Joelle Black, Aoife Eignheer, Fionnuala Boylan, Nicola Dowds, Ottavia Taylor, Brigid Collins, Alicja Nowakowska, Anya O’ Connor Nominations for election to the committee as a trustee may be made by any member of the association and seconded by another. Nominations should be made in writing to the Chair at any time until the election process has been completed. If no nominations or an insufficient number are received before the AGM, any members present may nominate a person, with their consent, and that person may be appointed by a majority vote of those present. ## **4) What the charity has done during the year to carry out its purposes (our activities):** St Michael’s PS celebrated a big milestone this academic year. It turned 50!! It was first opened in September 1974 by the Sisters of Nazareth who wanted to cater for the growing Catholic population in the area. To recognise this very special birthday, the PTA committee set a target to fundraise £20,000 to acquire IT equipment for the school. We arranged a number of large fundraising events to achieve this target and, as always, we endeavour to have fun activities for the children at the heart of the fundraising. The first big full school event was the hugely successful Sponsored Colour Run on Friday 5th October 2024. This was arranged to coincide with the Feast of St Michael at the end of September. The children, parents, teachers and whole school community had a fantastic afternoon. There was a real sense of community in the school grounds that afternoon. This event was a fantastic start to the fundraising total achieving a £6,799.40 profit from the event. The return of the Bingo on Sun 20[th] Oct was again a sell-out and, with tickets in such demand, we sold out in less than 10mins!! It was a spooky, Halloween themed event with the children and parents encouraged to dress up in fancy dress. Each child received a bag of Haribo and Halloween tattoos on arrival. There were some fantastic costumes on display with 5 children winning goodie bags for their efforts. Again, the charming Claire Hanna proved a wonderful bingo caller. Thank you, Claire. We had a raffle with great prizes donated from the local business from the Ormeau Road and surrounding area. Many thanks to Pizza Crew, Little Wing Pizzeria, Indie Fude, Juice Jar, The Errigle Cowzers Pharmacy and McGoveran’s Centra. This family friendly event raised £1,170.63. We funded Haribo sweets for the children at their Halloween disco before half term. We had 3 second hand uniform sales in Sept, Oct and May. The second sale was a combined uniform/Halloween costume sale to recycle costumes for Halloween. One of the P7 children handmade Halloween scrunchies for us to sell. They were in high demand with all 60 being sold!! All 3 uniform sales raised a profit of £593.60. These uniform sales are a fabulous way of allowing parents to donate their unused/small uniforms and the unclaimed lost property from the school. These were very well attended events and we continue to do the sales on a termly basis. As part of the large fundraising effort for the school’s golden jubilee, we had our first Christmas Fayre on Sunday 1[st] December in the school grounds. Santa and his sleigh were there with an appearance from the Grinch! The stalls included a variety of sellers from the local area, school community and further afield. This was another fantastic family community event with a school parent selling and taking orders for beautiful real Christmas trees. There was an arts and crafts area in the school mobile as well as story time with the Grinch in the polytunnel. We had “Guess the Name of the Teddy” and “Guess the Number of Sweets in a Jar” for £1 per guess. Both firm favourites with the children. The canteen was a hive of activity also, with a parent (Ben Craig) running the tea and coffee area. There was a tuck shop, hot chocolate and hot dogs for sale also. This event raised a profit of £2,060.14. The Parents Christmas Night Out occurred on Thursday 5[th] Dec in the Pavilion Bar. This was a huge success and was well supported by approx. 50 parents from the school community. There was a £5 per person donation to the PTA as part of the ticket price which went to PTA funds. Thank you to the following business who kindly donated prizes for the raffle – General Merchants, Memento, Exsto Apparel, Drip Coffee, Napoloen Coffee, Madam Pho, Phin Coffee, Soule Therapies, Wood Tyring for Yew, Maisy Daisydo. The DJ was great, and we danced the night away. This raised a profit of £624.84 The school Christmas cards proved very successful once again and each child was afforded the opportunity to design their own Christmas card. This year the whole process was undertaken via online ordering and delivered to the school. This made for simpler and easier processing for the PTA. This raised a profit of £469.00 Donagh McGoveran (his last year as a St Michael’s parent) very generously donated selection boxes for each child, which was a real treat for the children and an extremely thoughtful donation. Thank you to McGoveran family for their continued support to the school over the past decade or so. At the Culture Day events in the school in mid-March we launched the “St Michael’s 50[th] Anniversary High Value Fundraising Raffle”. This was to be our last big fundraising event of this academic year. Some of the prizes were donated by parents/family members within the school community (some of whom wanted to remain anonymous) and other businesses. Thank you to: Callaghan’s Electrical, Martina Collins Dental and Aesthetics Clinic, the anonymous donor of the Galgorm Voucher, Brendan and Siobhan Taylor donation for the 4 ball golf at Belvoir, Queen’s Sport, Helen McDaniel, Dino Caffolla, The Bullitt Hotel and Ulster Rugby. We also encouraged parents and the wider community of the school to give financial donations to the fundraising effort. All parents/donors wanted to remain anonymous. This income generated £1700. We also approached a variety of business to give a financial contribution towards the 50[th] Anniversary and those that donated a minimum of £350 got their business logo on a banner outside of the school from mid-March to start of June. Those businesses that donated prizes with a minimum value of £350 also had their logos on this promotional banner. This promo banner had QR codes that when scanned brought you directly to the Klubfunder site to purchase your raffle tickets or to make a direct donation to the 50[th] Anniversary Fundraising total. Financial sponsorship/donations from the businesses totalled an extra £1550. Thank you to the business who gave financial donations: Kingsbridge Private Hospital Group, Tughans, FRP and Aurion Learning. Photo of the promotional banner is below. We encouraged all families within the school community to purchase/sell 5 raffle tickets at a total of £50. Our goal was to sell 1000 tickets @ £10/ticket and raise £10,000 from this special Anniversary Raffle. In April and May, we were able to provide tea and coffee to the parents and family members of the P4 and P7 pupils who received the Sacraments of Holy Communion and Confirmation. Both days were fantastic and the families very much appreciated this on their special days. We gratefully received help from the P3 and the P6 parents in a pay-it-forward manner by providing the sweet treats for these events. As usual, all of our P7 children were able to order leavers hoodies with the names of all the P7 children on it, as a memento of their time in St Michael’s. We rounded the school year off with our, now annual, Summer Social. We priced the tickets to reflect the offering being significantly greater than last year and that this was our last fundraiser to reach our target of £20,000. There were inflatables, activity buses and a DJ onsite too. The tickets ranged from £10 -£20 depending on family group size. This proved to be another great fundraising opportunity as well as a fantastic community event. We had an international food stall with parents from different countries offering to bake/cook their native delicacies. This proved very successful. As usual the tuck shop was very popular! We had food and treats to purchase from Belfast Coffee Van, Brown’s Fish and Chips and Colly’s Ice Cream and lots of fantastic entertainment from the Cherryvale Chorus and the School Trad group. We held a live draw of the 50[th] Anniversary High Value Raffle at the Summer Social and then to round off the evening we had a “Soak the Coach” event with the children throwing in whatever small change they had to a donation bucket to give them a chance to soak a Bredagh or Rosario coach. This 10-15min activity raised an extra £89.13 to go towards the target. It was all taken in the spirit in which it was intended by the coaches and the children! Thank you to the willing coaches who literally put themselves in the medieval stocks to take part. It was a fantastic 3 hours of craic and entertainment and was very well supported by the school community. The combined profit from the Anniversary Raffle and the Summer Social was £11,857.35. ## **Profits from the main events were:** We had a fundraising target of £20, 000 for new IT equipment for the school. - Income £35,846.47 - Expenditure £10,857.55 - Profit **£24,988.92** See attached accounts for further details and breakdown. ## **How we made a difference** We purchased heavy duty hot beverage containers to support serving hot refreshments after the sacraments of Holy Communion and Confirmation. These were an investment and future proofing of the PTA. The school also borrowed and used these for tea/coffee at the interval during the school show. The P4 children all received a goodie bag after their Holy Communion. We funded the annual P7 leaver’s event – a pizza party. Each child also received a leaver’s pen and a fun emoji keyring as a memento of their time in St Michael’s. Each child received a packet of Haribo (Oct 2024) ice creams after their Culture Day performance (March 2025) and at the school sports days (May 2025). We also helped fund the annual school fun day in June 2025 with a £1,000 financial contribution. We are pleased to announce that, as a result of all of the hard work for the 50[th] Anniversary celebrations, we surpassed the £20,000 target. Our fundraising together with cash reserves held, have allowed us to donate a whopping £26,231.65 to the school for the purchase of 75 new iPads, 75 iPad covers, charging trolley and all associated licences and training for the school staff. The iPads were ordered and delivered in Oct 2025. ## **5) How the charity has mitigated any harm flowing from its purposes:** We work closely with the school SMT to undertake risk assessments on all activities and ensure that our activities follow the ethos of the wider school environment. ## **6) How the charity has ensured that any private benefit has been incidental to the public benefit:** We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit. ## **7) Statement of compliance with the duty to have regard to the Commission’s guidance:** In setting our objectives and planning our activities for the year the trustees have given careful consideration to the Charity Commission for Northern Ireland’s guidance on public benefit to ensure that the activities have helped to achieve the charity’s purposes and provide a benefit to the beneficiaries. ## **8) Financial overview & statement of the charity’s policy on reserves:** As of the end of our 2024/25 period other than the bank accounts (current & reserve) the PTA does not have any other assets or liabilities. A full statement of account accompanies this report. We work with the school to ensure that all monies raised can be quickly and effectively put to use to achieve the objectives of the association. As such we only carry small reserves from year to year. This policy could be re-evaluated if there was a larger target that required multiyear fundraising. The Reserves Policy is based on the need for cash in September to cover insurance payment. ## **9) Plans for the coming year (2025-2026)** Halloween Bingo Christmas card fundraising. Santa Sleigh Rides and Christmas Fayre in the School on Sun 30[th] Nov 2025 Parents Christmas Night Out in Dec 2025 Summer Social May or June 2026 ## **10) Statement of thanks to the many volunteers and supporters throughout the 2024/25 year:** Thanks to the all the committee who help run all the events. We appreciate not everyone has the time to give up for the monthly meetings and events, we are very grateful for the many parents that help out from time to time as their schedules allow. Signed on behalf of St Michael’s Primary School PTA: Judith Moore and Alison Hollywood Co-Chairs St Michael’s Primary School PTA 2024/25 st Michael's PTA 104261 Receipts and Payments Account Fortheyp4 To 51108rI025 RÈtÈipts and payments 2(H)4105 LDstYeaT UnlE5￿clE￿ILy¥ts Re¥lrtclpdfvnd¥ Tot4lfund¥ Tolal fun( Rétélpls Mernbership 8ub8ciiptions Donatsons Regular Standing Oiders 3.460 SppTr50t%hip Ixher Income 325 1.710 Grants Ihher grafflts Coknur 7A14 5.748 Christ￿&$ Ev*lts Raffie and Summei Social 5.748 IJ,￿3 Unrfortn Salts 594 78 594 78 671 24515 2Y,186 (rther Inve5kneTht Income Tolaj Gross lttcorné f31 31,765 Assetand inve5trn8nt sales. etc. Tol•lrocolprs 4131 Ji.785 st Michael's PTA 104261 Receipts and Payments Account Forlhe trom 01109￿024 To 31￿8￿025 Receipts and payments 20041DS Unrestn¢trdfuThys Restrt¢tsdtund5 TotaltuThl Totrltund5 Pawnènts Charitsbl• Pl￿￿*ntS Wages Rent Water Eleelriety aThd Gas 153 Repails and Renewals 625 625 AGM and tsustee eynses DonatioTh lo sehool sigrhag DonatioThto school Fun day Holycomrnun￿n Tea 2.000 2.000 1.000 Halloween Sweels 50 Cuttuie Oay- l¢e ¢reaM SpDrtsday- Ice crea P7 Leavers 40D 73 73 Sub tvtsl Fundraislng expenses 19D 190 614 614 Chnsknas Events 2.594 2.594 Raffle and Summei Soual 2.135 25 her(undra151ng CD5t5 Sub totsl 25 2$ Fuhdralslno expenses Bingo 614 614 Chnstmas Events 2.594 2.135 2.594 2.135 25 Rafne and So¢ial Olherfundraising ¢osts Sub total 25 ToialGro$$ Expenthsure As$Èi and investment puKhè$e$. tric. 4374 Plet ofre¢elptsipaNments) Cash funds 1a8t￿ar•nd Cash funds thls ye•rend Bank BaLance * *artof 1st September2024 plus not cash funds thi8 yvdr Bank Batyn¢e * end of 31slJiwu*2025 1.877 24,98# 26,886