Friends of Millquarter Fundraising Group Annual Report 31 March 2024
Friend’s of Millquarter Fundraising Group Registered with The Charity Commission for Northern Ireland NIC Annual Report
Year ended 31 March 2024
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Friends of Millquarter Fundraising Group Annual Report 31 March 2024
| Contents | Page | ||
|---|---|---|---|
| Trustee’s Report | 3 | ||
| Chairperson’s Report | 5 | ||
| Statement of Financial Activities | 7 | ||
| Balance Sheet | 8 | ||
| Notes to Financial Statement | 10 |
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Friends of Millquarter Fundraising Group Annual Report 31 March 2024
Trustee’s Report
We the Trustees of Friends of Millquarter PTA are all together in agreement that at all times we must have regard to the Commission’s Public benefit requirement statutory guidance.
We are all aware that we are legally obliged to have regard to the Commission’s guidance in regards to the Public Benefit requirement.
We have a model constitution.
The Trustees of Friends of Millquarter PTA are as follows:
Maria Madden- Chair
Úna Graham- Treasurer
Nuala O’Connell- Secretary
Dympna Storey- Acting Principal, Millquarter Primary School
Summary of the charity’s main activities to further its purposes for the public benefit:
Purpose 1: Improved relationships between home and school.
The benefit which flows from this purpose includes funding for additional resources for the school and links built with the local community. This is demonstrated through having an active PTA that works in partnership with the school and engages parental support. It is for this reason that we decided to work in conjunction with the school and combine the PTA Christmas event and the school open day; this has had a positive impact on both school enrolment numbers and funds raised within the event.
This purpose does not lead to harm.
The benefit is for children at Millquarter Primary school. Charity trustees (PTA committee members) are usually also parents at the school which their children attend and hence gain benefit in the same way as all other beneficiaries. This benefit is incidental and necessary to ensure the benefit is provided to all beneficiaries.
Purpose 2: Advancing the education of pupils in the school.
The benefit which flows from this purpose includes increased educational progress and attainment of pupils in the school and links built with the local community. This is demonstrated through pupils having access to resources, events, activities and links with the local community that are not available through direct school funding. This purpose does not lead to harm.
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Friends of Millquarter Fundraising Group Annual Report 31 March 2024
The benefit is for children at Millquarter Primary school. Charity trustees (PTA committee members) are usually also parents at the school which their children attend and hence gain benefit in the same way as all other beneficiaries. This benefit is incidental and necessary to ensure the benefit is provided to all beneficiaries.
We are a PTA which was primarily formed to help fundraise and supplement the current school budget, with all funds going directly back into school resources for the children's education. Many essential items such as iPads, whiteboards, Chromebooks, numeracy and literacy software and Playground items have been purchased for the school through our activities.
Our PTA is made up of a group of elected parents and staff. All parents and staff are invited to share their skills and help at our events. We run a programme of events throughout the school year, which are available to pupils, their family and friends and the wider community. Every year we have fundraisers, our Christmas fair and sports day grand prize draw. Our organisation is made up of a group of elected parents, guardians and staff. As a group we strive to ensure that all parents and staff are actively involved in our operation. We do this by seeking regular feedback on events and operation, looking for parental / staff skills to assist with running clubs and helping at events. We believe that good communication is key and that is why we publish regular newsletters and keep parents updated. We also work closely with the other local schools and their PTA's to help improve the local area and build awareness and communication links between us for the betterment of all the children in the locality. Alongside the school we agree the expenditure of funds in that they will always be used to purchase educational resources or equipment for all pupils in the school.
Plans for Future Period
As this year started it was clear that there was a desire for a sense of community to be reinstated into the primary school, whilst also needing to tend to the educational gaps left by the disruption Covid caused in schools. Given the cyclical nature of a school community, many of those parents who were contributing via standing order no longer have children attending Millquarter and those standing orders have finished. This is something we would like to prioritise over the incoming years. Currently plans are underway for an end of school year event and to build up community spirit and support as 2024 progresses.
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Friends of Millquarter Fundraising Group Annual Report 31 March 2024
‘FRIENDS OF MILLQUARTER’ PARENT AND TEACHER ASSOCIATION
ANNUAL CHAIR’S REPORT 2023-24
Hello everyone, I hope you are well. This is my second annual chair report.
I would like to take the opportunity to restate the objectives of our PTA and the importance it has to the education and wellbeing of the children at Millquarter Primary School. I will also outline our current financial position and explain the fiscal circumstances that we currently operate within. However, it goes without saying that 2023-24 has been a period of tremendous hardship for many staff, pupils and families associated with Millquarter Primary School and the community in general.
Challenge Ahead
Friends of Millquarter PTA was primarily formed to help fundraise and supplement the current school budget, with all funds going directly back into school resources for your child’s education. Many essential items such as I-pads, Whiteboards, Chromebooks, and Playground items have been purchased for the school with your help and support. We would like to maintain a PTA that helps the school for years to come. It has been a joy to be able to provide over £3000 towards iPads which will ensure that our pupils can have access to the most up to date learning resources.
Essentially, the PTA is comprised from a group of volunteers and we would welcome help and support from any parent, guardian or community member who would like to join our meetings and planned events. The more people that get involved, the more benefit we can derive for Millquarter PS.
Fundraising Activity
This year the PTA ran the following fundraising events:
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Easter cake and bun sale -£2586.54
-
End of term events (Sports day tuck shop and Disco) £641.61
-
Santa Cabin - £1217.87
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Friends of Millquarter Fundraising Group Annual Report 31 March 2024
As a registered charity we donate all monies raised to the betterment of Millquarter and are proud of what we have provided for the school. In the financial year 2023/24 the PTA contributed financially to providing:
-
Ipads x20
-
Requisition 126 Children x £10
-
Playground equipment
-
Drama production of The Hobbit
-
Mathletics licences
-
Lexia licences
Thank You
I would like to take this opportunity to thank the current PTA members for all their time and efforts thus far. Also, a big thank you must go out to all the local businesspeople who have helped us to date with sponsorship. This year has been very much about getting back into the habit of fundraising and the new PTA ‘finding their feet.’ I am very proud of the hard work that went into the fundraising events and look forward to next years events.
Kind regards,
Maria Madden
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Friends of Millquarter Fundraising Group Annual Report 31 March 2024
Financial Review
The main source of income was through the Easter bake sale and associated events, raising £2586.64. There were no restricted funds received during this period. Total income for this period for the association was £4446.
Reserves
The Trustees would like to build up the reserves to allow the association to be in a position to comfortably deal with any unforeseen expenditure that may arise.
Statement of the Trustees Responsibilities
The Trustees are responsible for preparing the annual report and the financial statements of the association in accordance with the applicable law and generally accepted accounting practice.
As the association’s income does not exceed £250,000, the Trustees have elected under the 64(3) of the Charities Act (Northern Ireland) 2008 to prepare a receipts and payment account and a statement of assets and liabilities.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the association’s transactions and discloses with reasonable accuracy at any time its financial position. They are also responsible for safeguarding the assets of the association and hence for taking reasonable steps in the prevention and detection of fraud and other regularities.
These accounts were approved by the Trustees at a meeting and signed on their behalf:
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Recoverable Signature Recoverable Signature
X X
Maria Madden Úna Graham
Chairperson Treasurer
Signed by: 6172f18f-9c41-448d-93b0-32ae61f400c4 Signed by: 6172f18f-9c41-448d-93b0-32ae61f400c4
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Friends of Millquarter Fundraising Group Annual Report 31 March 2024
Statement of Financial Activities
at 31 March 2024
| Note | Unrestricted Funds |
Restricted Income Funds |
Endowment Funds |
Total 2024 |
Total 2023 |
|
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | ||
| Incoming Resources | ||||||
| Voluntary Income | - | - | - | - | 80 | |
| Acitivities for generating funds |
4,446 | - | - | 4,446 | 1,775 | |
| Investment Income | - | - | - | - | - | |
| Other incoming resources | - | - | - | - | - | |
| Total incoming resources | 4,446 | - | - | 4,446 | 1,855 | |
| Resources Expended | ||||||
| Cost of generating voluntary income |
- | - | - | - | - | |
| Fundraising trading costs | - | - | - | - | - | |
| Investment management costs |
- | - | - | - | - | |
| Charitable activities | - | - | - | - | - | |
| Governance Costs | - | - | - | - | - | |
| Other resources expended | 4,492 | - | - | 4,492 | 418 | |
| Total resources expended | 4,492 | - | - | 4,492 | 418 | |
| Net incoming/(outgoing) resources before transfers |
(46) | - | - | (46) | 1,437 | |
| Gross transfers between funds |
- | - | - | - | - | |
| Net incoming/(outgoing) resources before other recognised gains/(losses) |
(46) | - | - | (46) | 1,437 | |
| Other recognised gains/(losses) |
- | - | - | - | - | |
| Gains and losses on revaluation of fixed assets for the charity’s own use |
- | - | - | - | - | |
| Gains and losses on investments assets |
- | - | - | - | - | |
| Net movement in funds | (46) | - | - | (46) | 1,437 | |
| Total funds brought forward |
7,592 | - | - | 7,592 | 6,155 | |
| Total funds carried forward |
7,546 | - | - | 7,546 | 7,592 |
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Friends of Millquarter Fundraising Group Annual Report 31 March 2024
Balance Sheet at 31 March 2024
| Unrestricted funds |
Restricted income funds |
Endowment funds |
Total 2024 |
Total 2023 |
|
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| Fixed Assets | |||||
| Tangible Assets | - | - | - | - | - |
| Investments | - | - | - | - | - |
| Total fixed assets | - | - | - | - | - |
| Current assets | |||||
| Stock | - | - | - | - | - |
| Debtors | - | - | - | - | - |
| Cash at bank and in hand | 7,646 | - | - | 7,942 | 7,942 |
| Total Current Assets | 7,646 | - | - | 7,942 | 7,942 |
| Creditors: Amounts falling due within one year |
- | - | - | - | - |
| Net current assets / (liabilities) |
7,646 | - | - | 7,942 | 7,942 |
| Total assets less current liabilities |
7,646 | - | - | 7,942 | 7,942 |
| Creditors: Amounts falling due after one year |
- | - | - | - | - |
| Provision for liabilities and charges |
100 | - | - | 350 | 350 |
| Net assets | 7,546 | - | - | 7,592 | 7,942 |
| Funds | |||||
| Unrestricted funds | 7,546 | - | - | 7,592 | 7,942 |
| Restricted income funds | - | - | - | - | - |
| Endowment funds | - | - | - | - | - |
| Total funds | 7,546 | - | - | **7,592 ** | 7,942 |
Signed by:
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Recoverable Signature Recoverable Signature
X X
Chairperson Treasurer
Signed by: 6172f18f-9c41-448d-93b0-32ae61f400c4 Signed by: 6172f18f-9c41-448d-93b0-32ae61f400c4
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Friends of Millquarter Fundraising Group Annual Report 31 March 2024
Notes to the Financial Statements at 31 March 2024
- Analysis of Income and Expenditure
Activities for Generating Funds
| Income | Expenditure | Funds Raised | |
|---|---|---|---|
| £ | £ | £ | |
| Easter Bake Sale & Raffle |
2,586 | 47 | 2,539 |
| Christmas Event | 1,218 | 450 | 768 |
| School Disco | 642 | - | 642 |
| 4,446 | 497 | 3,949 |
2. Capital Expenditure
- £3,303 was spent on the purchase of new Ipads.
3. Other resources expended
£124 on bank fees, £100 on Accountant Fees, and £468 on Audit Fees.
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