Minutes of Limavady Grammar School Parents’ Association AGM held on Tuesday 17[th] September 2024 at 6pm in G1 Limavady Grammar School
In attendance: Chris O’Donnell, Kirsty Connolly, Cathy Harkin, Lisa Craig, Liz Villa, Alice Conn, Diane Nicholas, Claire Quinn, Nancy Hegarty
Apologies: Sharon Pinkerton, Karen Campbell, Tracey Lynch, Christine Campbell, Nicola McLaughlin, Kathy George, Charlene Woods.
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Item Action
1. The last meeting was held on 5 [th] March 2024 Minutes noted and
and minutes circulated for review by all PA approved.
members.
Minutes of the previous AGM on 17 [th] October
2023 were also circulated for review.
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| Item Action |
Item Action |
Item Action |
Item Action |
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| 1. The last meeting was held on 5thMarch 2024 and minutes circulated for review by all PA members. Minutes of the previous AGM on 17thOctober 2023 were also circulated for review. Minutes noted and approved. |
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| 2, | The meeting move on to the Annual General Meeting. Prior to the meeting, Cathy had stepped down as chair, Christine stepped down as treasurer and Karen stepped down as secretary. Chairperson’s Report Cathy presented the Chairperson’s Report for 2023-24. It was another successful year in terms of fundraising, with the PA donating £4,661.78 to the school for prize day, My Maths, the school show, the library, the school rewards programme, cricket equipment and the food nutrition department. Fundraising events held in 2023-24 included: Quiz Night in September Year 8 Social Win Christmas Raffle Tuck shops at the School Show (December) and Sports Day (June) Spring Draw in May The PA also helped at Open Night in January and the Rock Show in May. |
Cathy expressed her thanks to Christine and Karen for their commitment in their roles and the support given to her as chair. Christine and Cathy will continue as part of the PA. Cathy thanked Chris and Kirsty for the significant support they provided to the PA throughout the year. Cathy thanked all PA members for their hard work and dedication throughout the year. Chris thanked the PA for all their hard work and dedication to the school throughout the year. Cathy welcomed new parentsTracey Lynch, Charlene Woods, Danielle Brolly, Kymm Roddy and Kathy George. |
| 3. | Treasurer’s Report Cathy presented the Treasurer’s Report on Christine’s behalf. Income and Expenditure - 1stSeptember 2023 – 30thJune 2024 |
Treasurer’s Report Cathy presented the Treasurer’s Report on Christine’s behalf. Income and Expenditure - 1stSeptember 2023 – 30thJune 2024 |
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| OPENING BALANCE | £4,847.85 | |
| INCOME | £ | |
| Quiz | 275 | |
| Colour Run | 234.65 | |
| School Show Tuck Shop |
718.50 | |
| Win Christmas Raffle | 3,125 | |
| Tesco Donation | 50 | |
| Spring Draw | 795 | |
| Sports Day Tuck Shop |
650 | |
| Bank Interest | 4.91 | |
| EXPENSES | £ | |
| Parentkind membership |
140 | |
| PA prizes for prizeday |
200 | |
| Funds donated to maths, music, food nutrition departments and school library and school rewards programme |
3,786.78 | |
| Bank fees | 50.15 | |
| Cricket Equipment | 675 | |
| CLOSING BALANCE | 5,848.98 |
| The accounts have been verified by Mr Sam Kelly IFA, school governor and will be filed with the Charity Commission in due course. |
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| 4. | Elections were held for the posts of Chair, | |
| Treasurer and Secretary for 2024-25: | ||
| Chair -Diane nominatedNancy Hegarty, Alice | ||
| seconded and Nancy was voted in | ||
| unanimously. | ||
| Treasurer– Claire nominatedLisa Craig, | ||
| Diane seconded and Lisa was voted in | ||
| unanimously. | ||
| Secretary– Cathy nominatedKathy George, | ||
| Lisa seconded and Kathy was voted in | ||
| unanimously |
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5. School Funding Requests
PA Prizes for Prize Day: £200 Cheque for £200 given to
Chris O’Donnell
Chris will ask departments to submit any
funding requests prior to the next meeting.
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| 5. School Funding Requests PA Prizes for Prize Day:£200 Chris will ask departments to submit any funding requests prior to the next meeting. Cheque for £200 given to Chris O’Donnell |
5. School Funding Requests PA Prizes for Prize Day:£200 Chris will ask departments to submit any funding requests prior to the next meeting. Cheque for £200 given to Chris O’Donnell |
5. School Funding Requests PA Prizes for Prize Day:£200 Chris will ask departments to submit any funding requests prior to the next meeting. Cheque for £200 given to Chris O’Donnell |
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| 6. | A.O.B Year 8 Social will be held 11thOctober School Show will be held 5th– 7th December and PA will hold a tuck shop each evening Quiz possibly held in February – for further discussion at the next meeting Explore the idea of a sponsored Benone Dip at the next meeting Claire suggested a Committee Guide be produced for use by future PA Committees Query re the possibility of claiming Gift Aid Lisa suggested a drive to get more parents involved in PA Chris presented Cathy with a gift from the school in thanks for her time as Chair |
Lisa to check availability of Andy/Jason to be quizmaster and availability of Rugby Club Nancy and Lisa to follow up with Sam Kelly |