Killowen Primary School & Nursery Unit PTA Annual Report & Statement of Accounts For the period ended 31 August 2023 Charity number: NIC104225
Killowen Primary School & Nursery Unlt PTA Trustees, Annual Report For the period ended 31 August 2023 The trustees present their Annual Report and Statement of Accounts for the period ended 31 August 2023 including a Statement of Assets and Liabilities at that date. Referen and Administrative Details Killowen Primary School & Nursery Unit PTA 20 Laurelhill Road Lisburn Co. Antrim BT28 2UH Registered Charity in Northern Iland - NIC104225 Charlty Trustees The charity trustees who served during the year or who were trustees at the date of this report were: Karen Nichola Watson Ashley Mulligan Samantha Martin (Chair) Paula Kydd (Secretary) Lorna Feather5tone (Treasurer) Suzanne Duncan Fiona Douglas (Resigned 10 November 2022) (Resigned 10 November 2022) Structure, Governance and Management The charity trustees of the PTA are members of its committee. The charity's governin8 document is the Constitution. To be elected as a trustee of the charity a person must be a member of the PTA. The committee is re-elected each year at the AGM. Nominations for elections to the committee may be made by any member of the PTA and seconded by another. Purpose The trustees seek to advance the education of the pupils of Killowen Primary School & Nursery Unit. This is achleved by developing effective relationships between the staff, parents and others associated with the school and by engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. The property and funds of the charity must only be used to fulfill the purposes.
Klllowen Primary Sch(K)l & Nursery Unit PTA Trustees, Annual Report continued For the perlod ended 31 August 2023 Artivities and Objectives We are an active PTA made up of elected parents and teaching stsff. Throughout the year we organi5e fundraising events such as discos, breakfast mornings. Christmas fair and a family fun night and barbeque. All these events are open to all children and their families and help build stronger home, school and community relations. We also provide support to the school by providing refreshments on such occasions as the Remembrance Service, Christmas plays, special assemblies and the school leavers morning. All funds raised at these events go with the guidance of the school to the provision of resources and equipment that will enhance the educational needs of our pupils. Achlevements This school year saw the full return of PTA activities following a few years of restrictions due to social distancing and COVID-19. We were able to host the majority of our usual annual events with the only exception being the Christmas Fair in 2022. We will however have the opportunity to host the Christmas Fair In 2023. In place of the Chr55tmas Fair we ran a bauble decorating competition which the majority of the school took part in. It's wonderful to see the pupils get creative. We were incredibly grateful to our local Tesco Community Champion for donating enough prizes for all 16 of our classes to have two winners. We also held refreshments throughout the year at our Harvest Service, the Nativities and Carol Service and the annual Sports Day. In the sprin& we had the pleasure of serving resfreshments at the school's final performances of Matilda: The Musical. The shows were a great success for the school and for the PTA. We complimented the event with a raffle and we were overwhelmed by the donation of more than twenty prizes to the value of £640. We ran some smaller events throughout the year but our biggest night of the year was our Summer Fun Night & BBQ held in June. This was our first Fun Night in four years and the first time many of the families at Killowen had the chance to experience it. The support for this event was incredible with a turnout that has not been seen for many years. A lot of preparation went into the Fun Night and we could not have achieved the successful night that we did without the support of our PTA volunteers and all of the school staff. A special thank you also goes to the local businesses and supporters that volunteered their time or gave us great deals to make the night extra special. All of these events and activities that we held throughout the year enabled us to raise essential funds to support the school and nursery through the provision of support and equipment to enhance our children's educational experience at Killowen. We are excited for the year ahead and more succe55es. Publlc Benefft Ststement roved relationshi s between home and school The benefit which flows from this purpose includes funding for additional resources for the school and links built with the local community. This is demonstrated through having an active PTA that works in partnership with the school and engages parental support. The benefft is for children at Killowen Primary School, Li5bi!rn Charity trustees (PTA committee members) are usually also parents at the school which their children attend and hence gain benefit in the same way as all other beneficiaries. This benefit is incidental and necessary to An¢iJre the benefit is provided to all beneficiaries.
Killowen Primary School & Nursery Unit PTA Trustees, Annual Report continued For the perlod ended 31 August 2023 Public Benefit ststement cont'd Advancin the education of ils in the school The benefit which flows from this purpose includes increased educational progress and attainment of pupils in the school and links built with the local community. This 15 demonstrated through pupils having access to resources, events. activities and links with the local community which are not available through direct school funding. The benefit is for children at Killowen Primary School, Lisbum. Charity trustees (PTA committee members) are usually also parents at the school which their children attend and hence gain benefit in the same way as all other beneficiaries. This benefit is incidental and necessary to ensure the benefit Is provided to all beneficiaries. The charity trustees have had regard for the Charity Commission for Northern Ireland's public benefit requirement statutory guidance. Flnancial Review The charity's main source of income each year is from its fundraising activities throughout the school year as discussed above. This was our first full year of events and activities following COVID-19 restrictions. The PTA raised £8,402 through fundraisin8 activities during the year. The total income for the charity this year was £9,120 (£254 In 2022). The PTA commfttee took the decision to reinstate the annual family voluntary contribution this year and there was a great response with £545 raised. We also received donations of £173. The expenses for the year amounted to £5,752 (£144 in 2022). Fundraisin8 expenses were £2,775, the majority of which was for the Summer Fun Night. During the year the PTA made contributions and donations to the school of £1,686 as detailed at note 4. The school has various projects for which we continue to try and raise funds that we hope to be able to SUPPOrt in the coming years. Governance and operational costs remain minimal each year. The trustees agreed to change the year end to 31 August from 30 September for this year goin8 for¥vard to be in line with the school academic year. This has had little impact on the figures as no transaction5 usually occur in September.
Killowen Primary School & Nursery Unit PTA Trustees. Annual Report continued For the period ended 31 August 2023 Trustees. responslblllties In relation to the financial statements The charity trustees are responsible for preparing a trusteeg annual report and statement of accounts in accordance with the requirements of the Charities Commission for Northern Ireland. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act (Northern Ireland} 2008 and The Charities (Accounts and Reports) Regulations {Northern Ireland) 2015. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities. As the charity's income does not exceed £250,(XXI, the trustees have elected under Section 64{3) of the Charities Act (Northern Ireland} 2008 to prepare receipts and payments accounts and a statement of assets and liabilities. Approved by the trustees on 7 November 2023 and signed on their behalf by: Samantha Martln Chalr Lorna Featherstone Treasurer
Independent examinerfs report to the charlty trustees of Killowen Prlmary School & Nursery Unit PTA For the period ended 31 August 2023 I report on the accounts of the Charity for the period ended 31 August 2023, which are set out on pages 7 to 10. Respective responsibilities of charlty trustees and examiner As the charitvs trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008. It is my responsibility to: examine the accounts under section 65 of the Charities Act: follow the procedures laid down in the general Directions given by the Commission under section 65(91(bl of the Charities Act. state whether particular matters have come to my attention. Basls of Independent examinerfs report I have examined your charity accounts as required under section 6S of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act. My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters. My role is to State whether any material matters have come to my attention giving me cause to believe: l. That accountin8 records were not kept in accordance with section 63 of the Charities Act; 2. That the accounts do not accord with those accounting records: 3. That the accounts do not comply with the accounting requirements of the Charities Act; 4. That there is further information needed for a proper understanding of the accounts to be reached. Independent examlnees statement I have completed my examination and have no concerns in respect of the matters {1) to14) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. Adam Thompson FCA 23 Rosewood Glen Li5burn BT28 2FW Date: 4 'teL
Killowen Prirnary School & Nursery UnSt PTA ststement of Receipts and Payments For the perlod ended 31 August 2023 Total to 31 Aug. 2023 Totsl to 30 Sep. 2022 Notes Unrestrirted Restricted funds funds ReIpts. Donations and legacies Grants Fundraising activities Members, subscriptions Charitable trading receipts Other receipts 173 105 278 8.402 545 8.402 545 254 Total recelpts 9.120 105 9,225 254 Payments: Cost of fundraising events Grants and donations Operational costs Governance costs Other costs 2.775 2,361 219 133 105 2,880 2,361 219 133 iio 34 Asset and Investment purchases: Purchase of equipment 159 159 Total payments 5,647 105 5,752 144 Net recelpts / (payments) 3.473 3,473 iio Transfers between funds Surplus / (deficit) for the period 3.473 3,473 iio Reconciliation at 3110812023: Cash at bank & in hand 01/1012022 Surplus / (deficit) for the period end 1.771 3,473 1.771 3.473 1,661 iio Cash at bank & in hand 3110812023 5,244 5,244 1,771
Klllowen Primary School & Nursery Unit PTA Statement of Assets and Liabilities For the perlod ended 31 August 2023 Totsl to 31 Aug. 2023 Totsl to 30 Sep. 2022 Unrestricted Restricted funds funds Funds reconciliation Cash at bank & in hand 01/1012022 1,771 1,771 1,661 Surplus / (deficit) for the period end 3,473 3.473 iio Cash at bank & In hand 3110812023 5,244 5,244 1,771 Bank and cash balances Bank current account 5.016 1,517 Cash In hand 228 254 5.244 1.771 The cash held at the year end was retained to use for PTA event floats in the new school year. Holding a small amount of cash enables to PTA to minimise bank fees for cash/coin lodgements and withdrawals. Other assets Easyfundraising donation due 11 Llabllltles Bank fees 46 Approved by the trustees on 7 November 2023 and signed on their behalf by". Samantha Martin Chair Lorna Featherstone Treasurer
Killowen Prlmary School & Nursery Unit PTA Notes to the Ststement of Accounts For the period ended 31 August 2023 Nature and purpose of funds Unrestricted funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds are primarily from fundraising activities and members, subscriptions. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor. Restricted income funds are from the receipt of grants or donations. The purposes and uses of these funds are set out in the notes to the accounts. FundraSslng actlvities 31 Aug. 2023 30 Sep. 2022 Unrestrlcted Restrirted Christmas Baubles competition Christmas Fair 2023 Nativity refreshments School disco entry and tuck Matilda Raffle Matilda refreshments Sports Day refreshments Family Fun Day P7 tuck shop Amazon Smile 316 20 901 754 555 546 350 4,829 71 316 20 901 754 555 546 350 4,829 71 254 8,402 8,402 254 Cost of fundralslng events 31 Aug. 2023 30 Sep. 2022 Unrestrfrted Restricted Christmas Baubles competition School disco tuck Matilda Family Fun Day Tea & coffee supplies Sumup fees Miscellaneous 67 273 370 1.820 177 20 48 67 273 420 1.875 177 20 50 55 iio 2,775 ios 2,880 iio
Klllowen Primary School & Nursery Unlt pfA Notes to the Statement of Accounts continued For the perlod ended 31 Au8USt 2023 Grants and donatlons Contributions were made to Killowen Primary School & Nursery Unit in relation to the following costs: 31 Aug. 2023 30 Sep. 2022 Unrestricted Restrirted Killowen Prima Christmas lollies Playpark refurbishments Matilda t-shirts Nursery equipment School & Nurse Unit donation 77 51x1 77 500 624 624 Other donations Northern Ireland's Chlldrens Hospice Cool FM Christmas appeal 450 225 450 225 2,361 2.361 Operatlonal costs 31 Aug. 2023 30 Sep. 2022 Unrestrlcted Restrlcted Bank interest & charges Postage & stationery Lottery license Gifts 78 56 35 50 78 56 35 50 34 219 219 34 Related party transartions There were no transactions with trustees or related parties during the year. io