## **BallygawleyParish Church,** # **Church Street, Ballygawley, Co. Tyrone** **Trustees Annual Report and Statement of Receipts and Payments and Assets and Liabilities** **Year ended 31[st] December 2023** **Charity Number NI104220** **CONTENTS Page References and Administrative Details……………………………………………...3 Trustees’ Report………………………………………………………………………….…….4-12 Independent Examiners Report to the Trustees…………………….…………..13 Receipts and Payments Account………………………………………………………..14 Compliance Statement ………………………………………………………………………15 Statement of Assets and Liabilities…………………………………………………….16** 2 ## **References and Administrative Details** **Charity Name:** Ballygawley Parish Church **Charity Registration Number** : NI104220 ## **Contact Address:** Linda McClelland, 16 Cavey Road, Ballygawley, Co Tyrone BT70 2JQ ## **Trustees 2023** George Rainey, Avril Hughes, Margaret Rainey, Arlene Coote, Roy Smiton, Linda McClelland, Trevor Coote, Mr Clifford Smiton, Mrs Joyce Edwards ## **Principal Officer Bearers:** **Clergy:** Vacant **Church Treasurer:** Mrs Linda McClelland **Rector’s Church Warden:** Mr Trevor Coote **People’s Church Warden** : Mr Roy Smiton ## **Independent Auditor:** ## **Mrs Alison Moore** **Bank:** Danske Bank, Main Street, Ballygawley, BT70 2HD 3 ## **Trustees’ annual Report for the year ended 31[st] December 2023** The Trustees present the annual report and statements of Receipts and Payments and Assets and Liabilities for Ballygawley Parish Church for the year ended 31[st] December 2023. ## **Objectives and Activities** The principal function of Ballygawley Parish Church, Ballygawley, Church of Ireland is to support the advancement of the Christian religion by promoting, through the work of the parish church the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It is important that the Church is open to and engaging with society as a whole, offering support for those needing help and fundamental to the practical delivery of the benefit of Christianity. As a result of activity in the pursuit of the advancement of the Christian religion, the parish church has custody of property and of records, materials and artefacts of significance to the cultural and religious heritage. The maintenance of this is undertaken by the Select Vestry of Ballygawley Parish Church, Ballygawley, Church of Ireland. ## **Achievements, Performance and Public Benefit** ## **Worship and Prayer:** All parish meetings are expected to open and close with prayers, e.g. committees, choir practices, select vestry meetings, parish meetings. This applies to all parish organisations, but excludes community organisations using the Church premises and who are outside the parish insurance, (e.g Rainbows, Brownies and Guides, WI, Mothers Union all have their own insurance). Services of worship are weekly (Sunday). Children attend special and monthly family worship and Sunday School for Biblical teaching and Denominational education. 4 Other acts of education and instruction such as Confirmation, marriage preparation and safeguarding occur on a regular basis. Every Act of Worship is open to the whole of the community, this being particularly true at the main festivals including Christmas, Harvest, Easter and other significant occasions including Remembrance. In worship and prayer, we meet to contribute to the spiritual well-being of the participants and the education and reinforcement of Christian values. ## **Pastoral Care:** The Church of Ireland recognises the Rector and Parish Reader to offer considered or measured pastoral and prayerful care where need is identified and accepted. The wider Church also recognises ‘all member ministry” where it is the duty and responsibility of all to offer such support to everyone. There are no limits through age, gender, social or family circumstances, religious affiliation or none. Typical areas of focus include serious illness, bereavement, hospitals, nursery, residential or sheltered accommodation and special units. In encouraging all our parish members to take their pastoral responsibilities seriously, we seek to reinforce Christian values and develop the mission of the Church. ## **Mission:** The Parish is part of the worldwide Anglican Communion and as such supports a number of appeals including the Bishops appeal and other humanitarian responses. There are special services and appeals when collections are taken for a specific cause. Equally our branch of the Mother’s Union, as part of a worldwide organisation, offers prayerful and financial support. ## **Outreach:** Our outreach extends widely and is particularly effective through Rites of Passage ceremonies such as baptism, marriage and burial which often extend into wide areas of the local community. All are opportunities to reinforce Christian values and aspects of good citizenship. Both the Rector and Parish Reader have a sensitive involvement in the local community, as vehicles of community outreach. The Parish is active in making its records available free of charge to all with the aim of developing relationships outside of the normal Church community. 5 As part of our outreach, the Church Hall is made available to Rainbows and Guides one night per week and Brownies one night a week during the school year and WI one night per month. These are interdenominational organisations that are welcome to use our hall as a place to bring youth from the local area together to carry out educational and recreational activities. The Church receives a donation from these groups. ## **Beneficiaries:** Our beneficiaries not only include those who attend worship in our church, (regularly or otherwise), but also their friends, families, neighbours and anyone and everyone in our locality who we can reach out to who wishes to avail of our services, prayer meetings, Sunday School, choir and community events. Thus we aim to connect with and contribute to the spiritual well-being of all people of any age, creed, political persuasions etc., all are welcome. ## **Harm:** Ballygawley Church does not believe it has caused any harm through the course of its activities. In our activities, we are aware of the Child protection policy and matters of general public health and safety. ## **Achievements:** - Weekly Sunday Worship every week of 2023, Prayer Meetings were held for the three churches. ## **January** - Church services were held as normal during the month with the 4[th] Sunday being a joint family service ## **February** - Church services were held as normal during the month of February. ## **March** - Church services were held as normal during the month of March with Mothers Day celebrated on 10[th] .All ladies were given a small gift. 6 ## **April** - Church services were held during the month with special services held with our sister parishes during Easter. ## **May** - Normal church services took place during the month of May. We joined with our sister churches to celebrate the coronation of King Charles with a mystery tour, a joint family service followed by a celebration lunch and closed with a volunteering day for litter picking. - On other Sundays church services were held as normal with the last Sunday in the month being a joint service in Errigle Kerrogue. ## **June** - Normal church services took place during June. On 11[th] June a united children’s day service with prize giving was held in our church and ice cream was served after the service . Normal church services were held during the remainder of the month. ## **July & August** - During the months of July and August joint services were rotated every 3 weeks with our sister parishes Killeshill and Errigle Kerrog . Holy communion was administered on designated Sundays. ## **September** - Normal church services resumed on Sunday 4th September - A tractor run was organised by our vestry and took place on Saturday 2[nd] September. This event was well supported by the local community. - Minor repairs and re-painting of the hall interior were carried out during September in preparation for the new season of activities. ## **October** - The annual Harvest Service was held on Sunday 8th October following which supper was served. Sunday School also resumed on 8th October. 7 ## **November** - Morning services continued during the month of November with the family service held on the 4[th] Sunday ## **December** - Our annual carol service was held on 10[th] December where there was a good attendance. Following the service tea was served by the ladies of the parish. A Christmas party was held for the Sunday school children and a great time was had by all. ## **Financial Review** ## **Points:** 1. Our opening balance was £35,327.38. Total receipts for 2023 were £18,545.27 including interest of £88.16. Total payments for 2023 were £15,289.21. Total Cash funds at the end of the year £38,583.44 2. Restricted/non-restricted Funds: the Church does not hold any restricted funds. 3. Ability to pay costs in the coming year (day to day costs such as insurance, electricity, general maintenance): the Church has to date been able to use income from the free will offering to meet the on-going maintenance costs. 4. Church Building and Graveyard: Ballygawley Parish Church was built in 1832 and is Grade B listed. The church needs some maintenance which will be undertaken when funds permit. - The Graveyard is considered to be Heritage assets as defined by the Charities SORP (FR5102). These Heritage assets are not included in this statement of assets and liabilities as information on the cost or valuation is not available as such information cannot be obtained at a cost commensurate with the benefit to the users of the accounts to the Parish. 5. Ballygawley Parish Hall is now in good condition after the refurbishment. 8 There are limited records of the cost of the construction and as such a valuation approached for the building lacks sufficient reliability. The Ballygawley Select Vestry is progressing a plan for on-going costs associated with the maintenance of the Church roof, which are listed, and new Church Windows. Grants are not forthcoming, so alternative approaches are being considered, such as fundraising which has been impacted greatly during the COVID pandemic . Fund raising will resume when it is sage to do so. Ballygawley Rectory serves as the glebe house for the joint Church of Ireland parishes of Ballygawley, Errigle Keerogue and Killeshill but belongs to the Parish of Ballygawley. Thusthe Glebe House is a parish asset in this report. The Glebe House/Land is recognised at cost/deemed cost, being the estimated fair value of the property £200,000.00 as per independent registered valuer. The Glebe lands (Rectory field) comprises of 2 acres of grazing land and is included in above valuation. The three parishes do divide glebe costs however, so as to not place a burden on Ballygawley Parish to cover all maintenance costs. Hence, glebe costs in relation to the Glebe building are included in this report. **Statement of Going Concern:** The Trustees (Select Vestry) have reviewed the budgets for the next year ahead and are satisfied that there are adequate funds in place to cover the general running costs, to ensure that the Parish can continue its activities for the year ended 2024 **.** However, the Select Vestry recognises that substantial funds are required over the coming years in order to continue with maintenance of the Church. As mentioned above, fundraising efforts will be used to cover the remaining costs and possible funding avenues will be explored. ## **Structure, Governance and Management** **Governing document and Constitution of the Charity:** BallygawleyParish Church is constituted through the Church of Ireland Constitution: - - - - https://www.ireland.anglican.org/about/the constitution/the constitution in 9 full Chapter III of the Constitution of the Church of Ireland governs Parishes and Parochial Organisation. The Select Vestry are the Charity Trustees. **Recruitment and Selection of Select Vestry (Trustees):** All members of the Church of Ireland who are over 18 years of age and are either resident within the parish or live elsewhere but have been accustomed members of the congregation for at least three months, may register as members of the general vestry of the parish, allowing them to attend and vote at meetings of the general vestry and to stand for election to the select vestry. Meetings of the general vestry are held at least once a year. The Select Vestry is elected as part of the General Vestry meeting. The Select Vestry will hold their positions for a period of one year. Select Vestry members may be re-elected annually and there is no limit on the number of terms which may be served. **Pay and remuneration:** The Incumbent receives a stipend in accordance with figures approved by the General Synod of the Church of Ireland. Ballygawley Parish Church pays this Sustentation as requested to the Diocesan Office who then remunerates the Incumbent. **Organisational Structure:** The Select Vestry is responsible for the day to day management of the parish. The select vestry consists of the members of the clergy serving in the parish, the churchwardens, the glebe wardens and generally not more than twelve other members of the general vestry elected at the General Vestry. The select vestry is chaired by the incumbent or other member of the clergy officiating in the parish. Select vestry members are responsible for making decisions on matters of general concern and importance to the parish including deciding how parish funds are to be applied. The Select vestry meets at times fixed by the members or by the diocesan synod. Special meetings may be convened at any time by the chairperson or 10 ## **Notes to the Financial Statements for the year ended 31[st] December 2023** ## **1. Accounting Policies** Set out below are the principal accounting policies which have been adopted under the compilation of the Receipts and Payments Accounts and the statement of Assets and Liabilities. ## **(a) Receipts and Payments Account** All items of income and expenditure included within the Receipts and Payments Account have been accounted for on a cash receipts basis. ## **(b) Statement of Assets and Liabilities** ## **(i) Assets Retained for the Parish’s own use** The assets of the Parish, retained for its own use comprise: - Church building and Church Graveyard - Parish Hall - Glebe House The Church Building is Grade B +listed. The Church Building and Graveyard are deemed to be Heritage assets as defined by the Charities SORP (FR5102). These Heritage assets are not included in this statement of assets and liabilities as information on the cost or valuation is not available and such information cannot be obtained at a cost commensurate with the benefit to the users of the accounts and to the Parish. The Parish Hall is away from the church and not on the same grounds and as such is separable as an individual asset. ## **2. Reconciliation of Cash Funds** Total cash funds at beginning of the year £35,327.38 Receipts for the year £ 18,545.27 Payments for the year £15,289.21 11 Total Cash funds at the end of the year £38,583.44 We will continue to do fundraising or seek to find funding as we embark on the refurbishment of our Parish Church. ## **3. Movement in Funds** Restricted funds (not applicable) Unrestricted funds (not applicable) ## **Purpose of Unrestricted funds** Graveyard Fund - The Trustees have set aside funds for graveyard maintenance, Sunday School expenses & running costs of Church Hall. ## **4. Collection for Third Parties** Diocesan Hospice Appeal, Cathedral Deanery Appeal. The above amounts have been included in Payments for the year. ## **5. Transactions with the Trustees** The parish did not pay any expenses during 2023 these expenses are still pending. No trustee received any remuneration or reimbursement of expenses during the year. No trustee or a person related to a trustee had any personal interest in any contracts or transaction entered into by the charity during the year. ## **6. Governance Costs** None were incurred as no fee was charged. 12 ort to the Ch treet BJI awl r15h Church Church ne 2HB. I report on the accounts of 8allygawley Parish Church for the year ended December 2018. Res onsl examiner As the ¢harfVstrustees you are responsible for the preparation of the a￿oUnts in accordaKe wlth the Charlties Act INorthern Ireland) 2(VJ8. It is my respDnsibillty to.. Examlne thè accounts under section 65 of the Charitiès Act Follow the procedures laid down in the general dire¢tions given by the comrnisslon under section 6519llbl of the charitlès art State whether particular matters have come to my attention Basls of Inde end•nt Examlnerfs re I have examined your charity a¢¢ounts as required under sectSon 65 of the Charitles Act and my examination was carried out In accordance with the 8eneral dlrertions glven by the Charltle5 Commission for Northern Ireland under section 651911bl of the Charltles Act. My éxamSnation included a review of the accountinÉ record5 kept by the charlty and a comparlson of the accounts presènted with those records. It also Included Consideratlon of any unusual Items or distlosures in the accounts, and seeking eXP￿natIOnS from you a$ charity trustees concernln¥ any such matters. My rolè Is to state whether any materlal matters have corne to my attentlon glving me cause to believi That accountlne records wefe not kept in accordan￿ wlth sectlon 63 of the ChadtSes Art That the ac£oLbnts do not accord with those accounting records That the accounts do not tomply wfth the accountin8 requirements of the Charlties Act That there Is no further Information need for a proptr understandlng of the account5 to be reached I have completed my examination and have no concerns in respect of the mattes111 to14} Ilsted above aNI In connertion wbth following Directlon5 of the Charity Commlssion for Northern Ireland, I have found no matters that requlre brinÉlng to your attentlon. Name.. od Hco