Friends of Creggan Primary School
Annual Report & Statement of Accounts
For the year to March 31st 2024 NI Charity Number: NIC104164
Annual Report for the year ended March 31st 2024
The trustees of Friends of Creggan Primary School (Friends of Creggan) are pleased to submit their report and accounts for the period April 1st 2023 to March 31st 2024.
1. Achievements and Performance
1.1 The Year in numbers
9[th] 3 100+ £3374.36 Year School and Pupils, their families excess of Supporting Community Events and friends served income over Creggan Primary provided by FOC expenditure for School the year
2. Financial Review
2.1 Financial Performance
Financial performance in the year to March 31st 2024 has been broadly consistent with the trustee’s forecasts and expectations; with an excess of income over expenditure of £3374.36. The year ended with a general (and sole) fund balance of £7114.62. Detailed accounts can be found later in the report.
2.2 Income
Income receipts for the year totalled £18433.23. The Friends of Creggan’s income is generally healthy and remains consistent with previous performance.
2.3 Expenditure
Expenditure for the year totalled £15058.87. Expenditure is well managed and controlled with all transactions fully accounted for within the detailed records held by the charity Treasurer.
2.4 Stock
As of March 31st 2024 the FOC did not hold any stock.
2.5 Gifts and Support in Kind
In assessing the finances and assets of the FOC it must be noted that many members and trustees give a great deal of support in kind. Many purchases are made and the payment never claimed back; for example printing costs, snacks for FOC functions, prizes for events, and decorative accessories for events have all been paid for by members but the cost not claimed despite such a claim being perfectly legitimate.
Members also give generously of their time; without the many hours given to preparing for and hosting FOC events, and managing the FOC its success could not be achieved.
The Chairman and Trustees wish to place on record their recognition of and gratitude for all these contributions.
2.6 Funds Materially in Deficit
As at March 31st 2024 the Friends of Creggan had no funds in material deficit.
3. Major Risks
The Friends of Creggan have no major risks to report at 31 March 2024.
Approved and adopted by a meeting of the Executive Committee on 4[st] September 2024 and signed on their behalf,
Maire Nawaz Chairperson
4. Accounts for the Year ended March 31st 2024
4.1 Receipts & Payments Account
| Charity Name | Charity Name | Charity Name | Charity Name | Charity Name | Charity No.(if any) | Charity No.(if any) | Charity No.(if any) | Charity No.(if any) | |
|---|---|---|---|---|---|---|---|---|---|
| Friends of Creggan PS | NIC104164 | ||||||||
| Receipts and payments accounts | |||||||||
| For the period from |
01/04/2023 | To | 31/03/2024 | ||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
| to the nearest £ |
to the nearest £ |
to the nearest £ |
to the nearest £ |
to the nearest £ | |||||
| A1 Receipts | |||||||||
| Fundraising activities | 18033.23 | - | - | 15661 | |||||
| Interest on deposit account |
- | ||||||||
| Dividend on investments |
- | ||||||||
| Members' subscriptions |
- | ||||||||
| Charitable trading receipts |
- | ||||||||
| Rents from land & **buildings ** |
- | ||||||||
| Other charitable receipts |
400 | - | 500 | ||||||
| A1 Sub total (Gross income for the Annual Return) |
18433.23 | - | - | 16161 | |||||
| A2 Asset and investment sales(see tables 1 and 2 in section 7 of the guidance). |
|||||||||
| Proceeds from sale of fixed asset |
- | - | - | - | |||||
| Loan repayments received |
- | - | - | - | |||||
| A2 Sub total | - | - | - | - | - | ||||
| Total receipts | 18433.23 | - | - | 16161 | |||||
| A3 Payments |
| Cost of fundraising events |
6300 | - | - | 8020 | |||||
|---|---|---|---|---|---|---|---|---|---|
| Gross trading payments |
|||||||||
| Investment management costs |
|||||||||
| Direct charitable activity |
7869 | 18534 | |||||||
| Grants & donations paid |
|||||||||
| Governance costs | 140 | 116 | |||||||
| Other costs | 312 | ||||||||
| Bank Fees | 337 | - | - | 381 | |||||
| Uncleared Cheques | 100 | - | - | 1690 | |||||
| A3 Sub total | 15059 | - | - | 28741 | |||||
| A4 Asset and investment purchases (see tables 1 and 2 in section 7 of the guidance) |
|||||||||
| Purchase of investments |
- | - | - | - | - | ||||
| Loans made | - | - | - | - | |||||
| A4 Sub total | - | - | - | - | - | ||||
| Total payments | 15059 | - | - | 28741 | |||||
| Net of receipts/(payments) |
3374 | - | - | - | - -12579 |
||||
| A5 Transfers between funds |
- | - | - | ||||||
| A6 Cash funds last year end |
3641 | 16220 | |||||||
| Cash funds this year end |
7115 | - | - | 3641 | |||||
4.2 Notes to the Accounts
4.2.1 Restricted Funds
The Friends of Creggan does not operate with Restricted Funds.
4.2.2 Trustees' Expenses
No expenses were paid to any of the Trustees during the year except to reimburse them for purchases made on behalf of the Friends of Creggan.
4.2.3 Trustees' Indemnity Insurance
No charitable funds have been used to purchase insurance to indemnify the Trustees against the consequences of any neglect or default on their part.
4.2.4 Accounting Policies
Section 133 of the Charities Act 2011 permits a charity to prepare a receipts and payments account and a statement of assets and liabilities where gross income in the financial year does not exceed £250,000, therefore receipts and payments accounts and a statement of assets and liabilities has been prepared and presented for the year ended March 31st 2024.
All Income is recorded when received. All Expenditure is recorded when paid.
4.4 Independent Scrutiny
In the year ended March 31st 2024 gross income did not exceed £25,000 and therefore, in accordance with the sections 144 & 145 of the Charities Act 2011 no audit or independent examination is required. The accounts for the Friends of Creggan were last verified up to 31 March 2023 and the Trustees have taken the decision to have another independent verification of the accounts for the 2023/24 financial year.
4.5 Cheques not cleared at bank at 31st March 2024
At 31st March 2024 there was 1 cheque issued by the Friends of Creggan totalling £100 which had not cleared at the bank.
Approved and adopted by a meeting of the Executive Committee on 4[th] September 2024 and signed on their behalf.
Maire Nawaz Chairwoman
5. Reference and Administrative Details
5.1 Charity Name
Friends of Creggan Primary School which is also known as Friends of Creggan.
5.2 Charity Number
Registered Charity in Northern Ireland. Charity Reference: NIC104164
5.3 Principal Address
118 Staffordstown Road Randalstown Co. Antrim BT41 3LH4
5.4 Charity Trustees as of March 31st 2024
Mrs Maire Nawaz Mrs Joan Letters Mrs Anne Marie Keane Mrs Sinead Lynch Mrs Deirdre Graffin Mrs Caoimhe Totten Mrs Roisin Dumbleton Mrs Donna Fullan Mrs Joan Martin Mrs Dolores Totten Mrs Fionnuala Donnelly Mr Oliver O’Hara Mrs Nicola Murray Mrs Sinead Sargent
Chairperson Secretary Treasurer Assist Treasurer Deputy Chair PR Officer
5.5 Other Charity Trustees in the year to March 31st 2024
In the year to March 31st 2024 there were no other Charity Trustees.
6. Structure, Governance, and Management
6.1 Governing Document and Constitution
The Friends of Creggan is an unincorporated association and is governed by a constitution adopted in September 2015; this is attached at Annex A.
The Friends of Creggan is run and managed entirely by the Trustees, with assistance given from members of the school and the local wider community when running events,
6.2 Trustee Selection and Management
The Friends of Creggan is managed by the Trustees listed above. The Trustees meet formally typically once every two months.
At each meeting the Treasurer presents the latest accounts and these are reviewed against budgets and forecasts; spending is discussed and approved. Officers may authorise some spending between meetings, but must ensure such spending is reported at the next meeting. All payments are made by cheque and must be signed by two of the designated signatories for the Friends of Creggan bank account.
The meetings also offer a forum to review recent activities and to plan forthcoming events. Further ad hoc meetings are called if required, for example to plan and manage special events or projects.
The Friends of Creggan Annual Report and Statement of Accounts have been approved by the trustees at a meeting on 4th September 2024.
7. Objectives and Activities
7.1 Charitable Objectives
The objectives of the Friends of Creggan as set out in our Constitution is to advance the education of pupils in the school in particular by:
-
Developing effective relationships between the staff, parents and others associated with the school; and
-
Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
7.2 Public Benefit Statement
The Friends of Creggan Primary School has a number of key Public Benefits. These are outlined below.
7.2.1 Purpose 1: Improved relationships between home and school
The benefit which flows from this purpose includes funding for additional resources for the school and links built with the local community. This is demonstrated through having an active PTA that works in partnership with the school and engages parental support. This purpose does not lead to harm. The benefit is for children at Creggan PS.
Charity trustees (PTA committee members) are usually also parents at the school which their children attend and hence gain benefit in the same way as all other beneficiaries. This benefit is incidental and necessary to ensure the benefit is provided to all beneficiaries.
7.2.2 Purpose 2: Advancing the education of pupils in the school
The benefit which flows from this purpose includes increased educational progress and attainment of pupils in the school and links built with the local community. This is demonstrated through pupils having access to resources, events, activities and links with the local community which are not available through direct school funding. This purpose does not lead to harm. The benefit is for children at Creggan PS.
Charity trustees (PTA committee members) are usually also parents at the school which their children attend and hence gain benefit in the same way as all other beneficiaries. This benefit is incidental and necessary to ensure the benefit is provided to all beneficiaries.
The Trustees of Friends of Creggan confirm that they have complied with their duty under section 17 (5) of the Charities Act 2011 to have regard to the Charity Commission’s guidance on public benefit and that the public benefit requirement has informed the activities of the Society in the year to March 31st 2024.
In evaluating public benefit the trustees note that membership of the Friends of Creggan is open to all who share an interest in the charitable objectives of the Friends of Creggan. All pupils at Creggan Primary School are also able to benefit from the events run and the funds raised by the Friends of Creggan.
7.3 Summary of Main Activities & Achievement
7.3.1 Activities
The main activities undertaken by the Friends of Creggan Primary School throughout the 2023/24 Financial Year include another successful Club 150 Draw.
7.3.2 Achievements
Main achievements for the Friends of Creggan Primary School in this reporting period include the ability to fund vital educational and communication channels for the school. These include:
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Funding the school website
-
Funding the school to parent (Teachers2Parents) text messaging system
-
Funding to support a school Literacy Programme
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Funding to support provision of GL Assessment material
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Providing a financial contribution to the annual Primary 7 End-of-Year day out
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Funding Mathletics
-
Funding Parent Pay
Approved and adopted by a meeting of the Trustees on 4th September 2024 and signed on their behalf.
Maire Nawaz Chairperson