Trustees' i] Annual Report For the period rom toenddate L3] 1] o] 8] 2] 5) tatcste) ToT a] of e214)
Section A
Reference and administration details
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Charity name 4th East Belfast Scout Group
Redegistered charity, number (if| any) ipofatiysto
HQ registration number LITTT TIO T
Charity’sa principalee address 53 Kingsg Road
Belfast
| estcose LBL TLS] fel ely
Names of the charity trustees who manage the charity
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Trustee Name Office (if any) Dates acted if not for
whole year
Mr Gareth McAule Boy Cub Leader Until 14 May 2025
Mrs Helen McConke Girl Beaver Leader Until 14 May 2025
Ms Louise Scott Girl Cub Leader Until 14 May 2025
Mr Paul Brown Sponsor Representative and — [Chairperson from 1 September
Chairperson 025 to 14 May 2025 and then
as a trustee from 14 May 2025
lon
Mrs Denise Wilson Girl Scout Leader Until 14 May 2025
| 6 | Mrlain Hall Boy Scout Leader Until 14 May 2025
Mr Bill Ashe Group Scout Leader Until 14 May 2025
| 8 |Mrs Lesley Wilson Treasurer (Until 14 May 2025
|_9__ [Mrs Ann Watt
10 | Mrs Jill Ashenhurst Girl Cub Leader and Sponsor hole year
Representative
Mr Adrian Colmer Parent Representative From 14 May 2025 onwards
Mr Stuart Gilmore Parent Representative From 14 May 2025 onwards
Parent Representative From 14 May 2026 onwards
| 14 | Mr Malcolm Kerry Independent Representative From 14 May 2025 onwards
Mr John Reed Treasurer fom 14 May 2025 onwards
Mr Colin Mounstephen Sponsor Representative From 14 May 2025 onwards
Mr Cliff McLoughlin Sponsor Representative From 14 May 2025 onwards
18 |Mr Dawson McConkey Sponsor Representative and — [From 14 May 2025 onwards
Chairperson
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Names and addresses of advisers (optional information but encouraged as best practice)
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1 4th Belfast Scout= Year== 2025
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Section B
Structure, governance and management
Desorption of the charity’s trusts
Type of governing document
(eg trust deed, constitution)
eee ihe chantyis:consttuted tag trust, association, company)
Trustee ealbetin methods (eg appointed by, elected by)
he Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. he Group is a trust established under its rules which are common to ‘all Scouts. he Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional he Group is managed by the Group Executive Committee, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group hich is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. his includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. . Policies : Following the change in Scout groups’ governance required by a) ane Procedures adopted tail Scouting UK, all section leaders stepped down as members of the the induction and training of trustees; b) {Committee to allow them to focus on their sections. A new Committee trustee’ consideration of major risks and the [consisting of representatives of the sponsor body (Knock Presbyterian systems and procedures to manage them —_{Church) and of parents were appointed and meet approximately two o three times a year.
his Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
he maintenance of Group property; The raising of funds and the administration of Group finance; he insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required;
2 4th Belfast Scout Group Year Ending August 2025
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|Section|B|Structure,|governance|and|management|(continued)|
|f|Risk|and|Internal|Control|
|The|Group|Executive|Committee|has|identified|the|major|risks|to|
|which|they|believe|the|Group|is|exposed,|these|have|been|reviewed|
|and|systems|have|been|established|to|mitigate|against them.|The|
|main|areas|of|concern|that|have|been|identified|are:|
|Injury|to|leaders,|helpers,|supporters|and|members.|The|Group|
|through|the|capitation|fees|contributes|to|the|Scout Association's|
|national|accident|insurance|policy.|Risk|Assessments|are|undertaken|
|before|all|activities.|
|Reduction|or|loss|of|leaders.|The|Group|is|totally|reliant|upon|
|volunteers|to|run|and|administer the|activities|of the|Group.|If there|
|was|a|reduction|in|the|number|of|leaders|to|an|unacceptable|level|in|
|a|particular|section|or|the|Group|as|a|whole|then|there|would|have|to|
|be|a|contraction,|consolidation|or|closure|of a|section.|In|the|worst|
|case|scenario|the|complete|closure|of the|Group.|
|Reduction|or|loss|of members.|The|Group|provides|activities|for|all|
|young|people|aged|6|to|18.|If there was|a|reduction|in|membership|in|
|a|particular|section|or|the|Group|as|whole|then|there|would|have|to|
|be|a|contraction,|consolidation|or|closure|of a|section.|In|the|worst|
|case|scenario|the|complete|closure|of the|Group.|
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|Section|C|Objectives|and|activities|
|he|Purpose|of Scouting|
|Summary|of the|objects|of the|charity|set out|[Scouting|exists|to|actively engage|and|support|young|people|in|their|
|in|its governing|document|personal|development,|empowering them|to makea|positive|
|ontribution|to|society.|
|he|Values|of|Scouting|
|As|Scouts|we|are|guided|by these|values:|
|Integrity|- We|act|with|integrity;|we|are|honest,|trustworthy|and|loyal.|
|Respect|- We|have|self-respect|and|respect|for|others.|
|are|- We|support|others|and|take|care|of the|world|in|which|we|live.|
|Belief|- We|explore|our|faiths,|beliefs|and|attitudes.|
|Co-operation|- We|makea|positive|difference;|we|co-operate|with|
|others|and|make|friends.|
|he|Scout|Method|
|couting|takes|place when|young|people,|in|partnership|with|adults,|
|ork|together|based|on|the|values|of Scouting|and:|
|enjoy what|they|are|doing|and|have|fun|
|take|part|in|activities|indoors|and|outdoors|
|-|learn|by|doing|
|share|in|spiritual|reflection|
|take|responsibility|and|make|choices|
|undertake|new|and|challenging|activities|
|make|and|live|by|their|Promise.|
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3 4th Belfast Scout Group Year Ending August 2025
f Section C Objectives and activities (continued) Summary of the main activities in relation to |This year the Group sections delivered Scouting programmes across these objects the following sections: Girl Beavers Girl Cubs Girl Scouts Boy Beavers Boy Cubs Boy Scouts Explorer Scouts (both girls and boys) The programmes included a variety of educational elements which promoted the values of Scouting and embraced the Scouting method. Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further | the Group applied to the Education Authority for non-generic/non statements, where relevant, about:} targeted grant for Boy Scouts. The Scout leader applies for ; ; funding on behalf of the Group to the Education Authority and * policy on grantmaking;} return forms to be signed off by Treasurer and Chairperson. The * contribution made by volunteers;} sponsor applies for EA and Belfast City council grants that * policy on investments.| additionally support the other sections. Public benefit statement he Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of itizenship or community development headings. he Group's Executive Committee as trustees have read the Charity ommission's Public Benefit Requirements statutory guidance. SUnimaty OFine tials aGhinveManis al he Group can claim a wide variety of achievements as a direct the charity during the year |, tworking of the Scouting programme across the 7 sections. xamples include: e Attainment of a wide selection of badges with the group of across the 7 sections. Delivery of camp skills, sponsor walks, sporteering, athletics, games, sports tournaments, arts and craft sessions, wide games, tent pitching, off site trips and canoeing across the 7 sections. e Progression of members to higher sections within the Group and attracting new members from within the community with over 260 young people across the sections. e Over 160 attending residential camps throughout the year locally in Crawfordsburn, the Mournes and Ireland.
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Section E Financial Review F ainSnef statement of the charity's, policy; on TheReservesGroup'sPolicypolicy on reserves is to hold sufficient resources to FESEIVES continue the charitable activities of the Group should income and fundraising activities fall short. Quantify and explain any designations end.The GroupThis is heldabove reservesthe level of circarequired £37,000.00for operatingagainstexpenses. this at year Further financial review details (optional information) You may choose to include additional information, where relevant, about: Primary Sources of Income * the charity's principal sources of funds|Income is derived primarily from individual member subscriptions and (including any fundraising); Gift Aid. * how expenditure has supported the key Expenditure has been primarily undertaken to underpin and facilitate objectives of the charity; he delivery of the Scout programmes across the Group's sections. , . Log Investment Policy * investment policy and objectives he Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building ocieties.
Restricted funds
All funds are unrestricted, with the exception of EA grants which must be used for the purposes under which they are granted. Account codes are used to informally separate funds between different sections within the Group, and types of income and expenditure.
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Section F
Other Optional Information
Plans for future periods (details of any The 4" group sections are still meeting in a variety of premises by significant activities planned to achieve reason of the Knock Presbyterian rebuilding project, which started them) in September 2024 and is due to complete by the summer of 2026.
Section G
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
a.) Signature(s) TU
Position (eg Secretary, Chair)
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Date
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6 4th Belfast Scout Group Year Ending August 2025