Trustees, Annual Report
For the period
From (stsrt date)
o end date
Section A
Reference and administration details
Charity name
4th East Belfast Scout Group
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity's principal address
53 Kings Road
Belfast
Postcode
Names of the charTty trustees who manage the charity
Trustee Name
Office (rf any)
Dates acted if not for
whole year
Mr Gareth McAuley
Mrs Helen Mcconkey
Ms Louise Scott
Mr Paul Brown
Boy Cub Leader
Girl Beaver Leader
Girl Cub Leader
Sponsor Representative
and Chairperson
Girl Scout Leader
Boy Scout Leader
Group Scout Leader
Treasurer
Secretary
Mrs Denise Wilson
Mr lain Hall
Mr Bill Ashe
Mrs Lesley Wilson
Mrs Ann Watt
Names and addresses of advisers (optional infomwtion but encouraged as best practice)
Type of advisor
Name
Address
14th Belfast Scout Group Year Ending August 2024

Section B
Structure, governance and management
Description of the charity's trusts
Type of goveming document
The Group's goveming documents are those of The Scout
Association. They consist of a Royal Charter, which in tum gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout A8sociation.
(eg trust deed. constitution)
How the charity is constituted (eg
trust, association. company)
The Group is a trust established under its rules which are common to
all Scouts.
Trustee selection methods
(eg appointed by, elected by)
The Trustees are appointed in accordan￿ with the Policy,
Organisation and Rules of The Scout Association.
Additional govemance issues {optional infomthon but encouraged as best practice)
You may choose to include additional
information, where relevant, about-
The Group is managed by the Group Executive Committee, the
members of which are the 'Charity Trustees, of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and making
returns to the Chaiity Commission as appropriate.
The Committee consists of 3 independent representatives, namely,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders and parent's representation and
meets every 4 months.
Policies and procedures adopted for
a) the induction and training of trustees; b)
trustee, consideration of major risks and the
systems and procedures to manage them
This Group Execubve Committee exists to support the Group Scout
Leader in meeting the responsibilities of the appointments and is
responsible for:
The Maintenan￿ of Group propety:
The raising of funds and the administration of Group finance;
The insurance of persons, propety and equipment.
Group public occasions;
Assisting in the recruitment of leaders and other adult support.,
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who
are elected.
2 4th Belfast Scout Group Year Ending August 2024

Section B
Structure: governance and management {continued)
Risk and Internal Control
The Group Executive Committee has identified the major risks to
whftch they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them. The
main areas of concern that have been identified are:
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees C(￿rtrIbuteS to the Scout Association's
national accident insurance policy. Risk Assessments are undertaken
before all activities.
Reductlon or loss of leaders. The Group is totally reliant upon
volunteers to run and administer the activtti'es of the Group. If there
was a reducbon in the number of leade￿ to an unacceptable level in
a particular section or the Group as a whole then there would have to
be a contraction, consolidalion or closure of a section. In the worst
case scenario the complete dosure of the Group.
Reduction or loss of members. The Group provides activities for all
young people aged 6 to 18. If there was a reduction in membership in
a particular section or the Group as whole then there would have to
be a contraction, consolidation or closure of a section. In the worst
case scenario the complete dosur8 of the Group.
Section C
Objectives and activities
Summary of the objects of the charity set out
in its goveming document
The Purpose of Scoutlng
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
The Values of Scoutlng
As Scouts we are guided by these values:
Integrity - We act with integrtty; we are honest. trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care- We support others and take care ofthe world in which we live.
Belief - We explore our faiths, beliets and attitudes.
CO￿operation - We make a positive difference; we co-operate with
others and make friends.
The Scout Method
Scouting tskes pla￿ when young people, in partnership with adults,
work together based on the values of Scouttng and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
leam by doing
- share in spiritual reflection
- take responsibility and make chol￿S
- undertake new and challenging activitles
- make and live by their Promise.
3 4th Belfast Scout Group Year Ending August 2024

Section C
Objectives and activities (continued)
This year the Group sections delivered Scouting programmes across
the following sections:
Girl Beavers
Girl Cubs
Girl Scouts
Boy Beavars
Boy Cubs
Boy Scouts
Explorer Scouts
The prograTnmes included a variety of educational eletnents which
promoted the values of SC￿ting and embraced the Scouting method.
Summary of the main activities in relation to
these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further
statements, where relevant, abouL"
The Group applied to the Education Authority for non-genericlnon
targeted grant for Boy Scouts. The Scout leader applies for
fvnding on behatf of the Group to the Education Authority and
retum forms to be signed off by Treasurer and Chairperson. The
sponsor applies for EA and Belfast City council grants that
additionally support the other sections.
policy on grantmaking:
contribution made by volunteers;
policy on investments.
Public ben8fit statement
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or communlty development headings.
The Group's Executive Committ88 as trustees have read the Charity
Commission's Public Benefrt Re
uirements statuto
uidance.
Section D
Achievements and performance
Summary of the main achievements of
the charity during the ypAr
he Group can claim a wide variety of achievements as a direct
orking of the Scouting programme across the 7 sections.
Examples include:
Attainment of a wide selection of badges within the group of
1481 across the 6 sections. There are currently 45 young
people in the Duke of Edinburgh Award. with 10 completing
their silver expedition in 2024.
Delivery of camp skills, sponsor walks, sporteering, athletics,
games, sports tournaments. arts and craft sessions, wide
games, tent pitching, off site trips and canoeing across the 7
sections.
Progression of members to higher seclions within the Group
and attracting new members from within the community with
over 280 young people across the sections.
Over 140 at residential camps throughout the year locally in
Crawfordsbum, the Moumes and Ireland.
4 4th Belfast Scout Group Year Ending August 2024

Section E
Financial Review
Reserves Policy
The Group's policy on rese￿eS is to hold sufficient resources to
continue the charitable activities of the Group should income and
fundraising activities fall shorL
Brief statement of the charity's policy on
rese￿eS
The Group held reserves of approximatety £37,000 against this at
year end. This is above the level required for operating expenses.
Quantify and explain any designations
Details of any funds materfally in deficit
None
Further financial revlew details (optional information)
You may choose to include additional
information, where relevant, about.
the charity's principal sources of fu
(including any fundraising);
Primary Sources of Income
Incorne is derived primarily from indwidual member subscriptions and
Gift Aid.
. how expendlture has supported the key
objectives of the charity;
Expenditure has been primarily undertaken to underpin and facilitate
the delivery of the Scout programmes across the Group's sections.
investment policy and objectives
Investment Policy
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse
strategy to the investment of its funds.
All funds are held in cash using only mainstream banks or building
societies.
Restricted funds
All funds are unrestricted, wlth the exception of EA grants which
must be used for the purposes under which they are granted.
Account codes are used to infomially separate funds between
different sections within the Group, and types of income and
expenditure.
5 4th Belfast Scout Group Year Ending August 2024

Section F
Other Optional Information
Plans for future periods (detsils of any
significant aGtivities planned to achiev8
them)
The 4th group sections will be relocated to new premises during
the Knock Presbyterian rebuilding project, which started in
September 24 and is due to complete in 18 months.
Sectioii G
Declaratiofl
The trustees declare that they have approved the trustees, report above
Signed on behalf of the charity's trustees
L4Lb
Signatur8{s)
Full name(s)
Paul Brown
Lesley Wilson
Position (eg Secretary, Chair)
Chairperson
Treasurer (FY23124)
Date
6 4th Belfast Scout Group Year Ending August 2024