Trustees' Annual Report
For the period
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0 1 0 5 2 2 to end date 3 0 0 4 2 3
From (start date)
Section A Reference and administration details
1st Strabane Scout Group
Charity name
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Other names the charity is known by
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Registered charity number (if any)
HQ registration number
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3 Patrick Street
Strabane
Co, Tyrone
Postcode B T 8 2 8 D G
Charity’s principal address
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Names of the charity trustees who manage the charity
Dates acted if Trustee Name Office (if any) not for whole year
1 LT700001 (1st February 2017)
| Stephen Birkett | Chairman | |
|---|---|---|
| Cordner Stuart | Treasurer | |
| Anne Smith | Group Scout Leader | |
| Tim Jenkins | Scout Leader | |
| June Egelund-Jenkins | Assistant Scout Leader | |
| Heather Sproule- Foy | Parent Representative | |
| Claire Clyde | Parent Representative | |
| Aislin McEntee | Parent Representative | |
| Sharon Wray | Parent Representative | |
| Canon George Irwin | Chaplain | |
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
Description of the charity’s trusts
(e.g. trust deed, constitution)
How the charity is constituted
Type of governing document
(e.g. trust, association, company)
Trustee selection methods
2 LT700001 (1st February 2017)
Section B Structure, governance and management Organisation and Rules of The Scout Association.
(e.g. appointed by, elected by) The Group's governing documents are those of the The Group is a trust established under its rules which are The Scout Association. They common to all Scouts. consist of a Royal Charter, which in turn gives authority to the Bye Laws of the The Trustees are appointed in accordance with the Policy, Association and The Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months.
.This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. Group's assets are the Scout Hall, sum insured £300,000 and camping equipment sum insured £1,000
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
3 LT700001 (1st February 2017)
| Section B | Structure, governance and management (continued) | Structure, governance and management (continued) |
|---|---|---|
| Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property, and equipment. The Group would request the use of buildings, property, and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section, or the group as a whole, then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. |
Section C
Objectives and activities
4 LT700001 (1st February 2017)
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes.Co- operation -We make a positive difference; we cooperate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices- undertake new and challenging activities - make and live by their Promise. |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes.Co- operation -We make a positive difference; we cooperate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices- undertake new and challenging activities - make and live by their Promise. |
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| In 2022/ 2023, Scouts followed a programme of outdoor pursuits: camping, hikes, and water sports. . Digital hub was installed in Scout Hall for communication with other Scout Groups and project work. Beavers and Cubs completed Challenge, Staged Skills, and Activity badges. Younger sections took part in hikes and nature trails, and visited Strabane Fire Station. Updates of the Group’s activities are regularly posted on 1stStrabane Scout GroupFacebookpage. |
In 2022/ 2023, Scouts followed a programme of outdoor pursuits: camping, hikes, and water sports. . Digital hub was installed in Scout Hall for communication with other Scout Groups and project work. Beavers and Cubs completed Challenge, Staged Skills, and Activity badges. Younger sections took part in hikes and nature trails, and visited Strabane Fire Station. Updates of the Group’s activities are regularly posted on 1[st] Strabane Scout Group Facebook page. Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
5 LT700001 (1st February 2017)
Membership subscriptions are collected in advance per term to cover Capitation fees paid in March each year. Annual EA grant covers hall insurance, electricity, and water charges.
Grants applied for in the 2021/22 financial period were spent in upgrading the Scout Hall, which is owned by 1[st] Strabane Scout Group, e.g. digital hub, double glazing, new carpets, replacement fire door and cold storage water tank.
You may choose to include further statements, where relevant, about:
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policy on grant making;
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contribution made by volunteers • policy on investments.
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Public benefit statement
Section D Achievements and performance Total of 34 members in three sections enjoyed quality scouting throughout 2022/23 financial year. Five older scouts gained their Chief Scout Gold Award Scout digital hub is proving to be a wonderful asset for all sections. Trustees have maintained the Scout Hall to a high standard of health and safety.
Summary of the main achievements of the charity during the year
6 LT700001 (1st February 2017)
| Section E Financial Review |
Section E Financial Review |
Section E Financial Review |
|---|---|---|
| Brief statement of the charity’s policy on reserves Quantify and explain any designations |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £1,500. The Group held reserves of approximately £1000 against this at year end. 1stStrabane Scout Group Trustees consider the Group to be financially viable. |
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| No material deficits. |
Details of any funds materially in deficit (circumstances plus steps to eliminate)
Further financial review details (optional information)
Investment Policy
The Group's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.
You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising);
7 LT700001 (1st February 2017)
The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
Investment Policy
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives
Section F Other Optional Information Apply for grants to fund solar panels for Scout Hall to offset high electricity bills Continue to fundraise with sponsors, raffles, and sale of second-hand uniforms.
Plans for future periods (details of any significant activities planned to achieve them)
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Anne Smith
Signature(s)
8 LT700001 (1st February 2017)
Elizabeth Anne Smith Full name(s) Group Scout Leader Position (eg Secretary, Chair) 0 9 0 2 2 4 Date
9 LT700001 (1st February 2017)