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Trustees’ ’ Annual Report
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For the period
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Charity name OMAGH SCOUT GROUP
Registered charity number (if any) ie apt cae ae a
HQ registration number at oot ot al al sl
Charity’s principal address 27a Campsie Road, Omagh
fic opedeais Tete | al ol ola_le |
Names of the charity trustees who manage the charity
: Dates acted if not for
2] ies id iis ies Leeann Bi
453 DavidivyTumer_BillKyle-EwingReill |eee‘Deshhieenisalddeceased al|ininiantebenttaliatddeee oi
6| _ George Janet Howard Niomee cL aeeli
7| Douglas __—|— Group Treasurer |
8 Leanne Lymm
ee Esther Millar pips eben Serot LL e eL
1110 LeMichael Isaacs eeSSeeeee AeEee eae
i Lindsay Hall |_ex-Group Treasurer |
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Names and addresses of advisers (optional information but encouraged as best practice)
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4 LT700001 (1st February 2017)
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Description of the charity's trusts
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Type of goveming document
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The Group's goveming documents are those of The Scout Association. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
common io all Scouts.
(e.g. trust, association, company)
(e.g. appointed by, elected by)
Organisation and Rules of The Scout Association.
Additional govemance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; |The Committee consists of 3 independent representatives, b) trustee’ consideration of major risks and] Chair, Treasurer and Secretary together with the Group Scout the systems and procedures to manage Leader (GSL - now known as Group Lead Volunteer - GLV), them individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 12 months. New members of the Executive Committee complete ‘Essential Information for Executive Committee’ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Lead Volunteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than
2 LT700001 (ist February 2017)
| Section | B | Structure, governance and management (continued) |
|---|---|---|
| Risk and Internal Control | ||
| The Group Executive Committee has identified the major risks | ||
| to which they believe the Group is exposed, these have been | ||
| reviewed and systems have been established to mitigate | ||
| against them. The main areas ofconcem that have been | ||
| identified are: | ||
| Damage to the building, property and equipment. The Group | ||
| would request the use of buildings, property and equipment | ||
| from neighbouring organisations such as the church, | ||
| community centre and other Scout Groups. Similar reciprocal | ||
| arrangements exist with these organisations. The Group has | ||
| sufficient buildings and contents insurance in place to mitigate | ||
| against permanent loss. | ||
| Injury to leaders, helpers, supporters and members. The | ||
| Group through the capitation fees contributes to the Scout | ||
| Associations national accident insurance policy. Risk | ||
| Assessments are undertaken before all activities. | ||
| Reduced income from fund raising. The Group is primarily | ||
| reliant upon income from subscriptions and fundraising. The | ||
| group does holda reserve to ensure the continuityof | ||
| activities should there be a major reduction in income. The | ||
| Committee could raise the value of subscriptions to increase | ||
| the income to the group on an ongoing basis, either | ||
| temporarily or permanently. | ||
| Reduction or loss of leaders. The group is totally reliant upon | ||
| volunteers to run and administerthe activities ofthe group. If | ||
| there was a reduction in the number of leaders to an | ||
| unacceptable level in a particular section orthe group as a | ||
| whole then there would have to be a contraction, | ||
| consolidation or closure of a section. In the worst case | ||
| scenario the complete closure ofthe Group. | ||
| Reduction orloss of members. The Group provides activities | ||
| forallyoung people aged6 to 18. Ifthere was a reduction in | ||
| membership in a particular section orthe group as whole then | ||
| there would have to be a contraction, consolidation orclosure | ||
| of a section. In the worst case scenario the complete closure | ||
| of the Group. | ||
| Risk and Internal Control | ||
| The group has in place systems of intemal controls that are | ||
| designed to provide reasonable assurance against material | ||
| mismanagement or loss, these include 2 signatories for all | ||
| payments and a comprehensive insurance policy to ensure | ||
| thatinsurablerisksarecovered. |
3 LT700001 (1st February 2017)
| Section C | Objectives and activities |
|---|---|
| The Purpose ofScouting | |
| Summary ofthe objects of the charity set | |
| out in its goveming document | in theirpersonal development, |
| empowering them to make a positive contribution to society. | |
| The Values ofScouting | |
| As Scoutswe are guided bythese values: | |
| Integrity -We act with integrity; we are honest, trustworthy | |
| and loyal. | |
| Respect -We have self-respect and respect forothers. | |
| Care -We support others and take care ofthe world in which | |
| we live. | |
| Belief -We explore our faiths, beliefs and attitudes. | |
| Co-operation -We make a positive difference; we co-operate | |
| with others and make friends. | |
| The Scout Method | |
| Scouting takes place when young people, in partnership with | |
| adults, work togetherbased on the | |
| values of Scouting and: | |
| - enjoy what they are doing and have fun | |
| - take part in activities indoors and outdoors | |
| -leam by doing | |
| - share in spiritual reflection | |
| - take responsibility and make choices | |
| - undertake new and challenging activities | |
| - make and live by their Promise. | |
| Summary ofthe main activities in relation | |
| to these objects | ofdiet, illness and exercise. Intellectual —development of |
| knowledge, skills, talents and use of creative expression. | |
| Spiritual — faiths, beliefs, and attitudes. | |
| Social — living and working with others, relationships, | |
| community, culture and diversity. | |
| Emotional — identity, emotional awareness, and emotional | |
| expression. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further
statements, where relevant, about:
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* policy on grantmaking;
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-
contribution made by volunteers;
-
policy on investments.
Public benefit statement
4 LT700001 (1st February 2017)
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the |@dvancement of citizenship or community development
[headings.
i
Section D Achievements and performance
Summary of the main achievements of |[The][Group][had][suffered][a][serious][loss][of][ adult][leaders][since] the charity during the year} 2020. This was mainly due to the effect of the Covid-19 pandemic which meant the Group was unable to meet for some time. When meetings restarted only the older age group ( Explorer Unit) had sufficient adult leaders. Beavers, Cubs and Scouts did not resume at all and Explorer Scouts also ran into difficulty as they found they did not have enough adult leaders to continue safely. Good work from Scout HQ together with local efforts enabled the Group to resume it's activities, albeit on a reduced scale. With the exception of Explorer Scouts ( 14 -18 years) all Units are in operation again. Fortunately the Omagh Guide Units use the same premises and continued to run so the Scout & Guide hall was kept well maintained and available.
Section E
Financial Review
Brief statement of the charity's policy on reserves Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 to 9 months running costs, in the range of £2,700 - £3,800 . The Group held reserves of £3,565.46 against this at yea end. This is within the range required for an operating expenses reserve.
Quantify and explain any designations
Details of any funds materially in deficit (circumstances plus steps to eliminate)
Further financial review details (optional information)
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You may choose to include additional
PformRR wherehekivank, 2b: | Investment Policy
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* the charity's principal sources of funds
(including any fundraising);
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
¢ how expenditure has supported the key objectives of the charity;
- investment policy and objectives
Section F
Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them) As mentioned in Section D above efforts to identify and recruit new adult leaders are ongoing.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
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signatures) LO AYE A | VR ZA RE
a Cc
Full name(s) William David Kyle-Ewing William Stuart Lindsay Hall
Chair)
pate [C20of ty 25}
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Position (eg Secretary, Chair)
6 LT700001 (1st February 2017)