Trustees' Annual Report For the period ||From (start date)||**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**||**3**|**1**|**0**|**3**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||||| ||**Section A**||||**Reference and administration details**|||||||||||| |Char
Othe
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_(These_
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1st Newtownards Scout Group
r names the charity is known by
stered charity number (if any)
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egistration number
ity’s principal address
94 Circular Road
Newtownards
Co Down
Postcode
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es of the charity trustees who manage the charity
_will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
**Trustee Name**
**Office (if any)**
**Dates acted if not for**
**whole year**
Stewart Holland
Chair
Jonathan Adams
Treasurer
Errol Graham
Group Lead Volunteer
Simon Wigston
Secretary
Kelly Thompson
Appointed
Kerry Finlay
Appointed
Abbi Taylor
Appointed
Kayleigh Finlay
Appointed
Steve Meadows
Appointed
Geoff Harkness
Appointed
Erin Wigston
Appointed
Laura Holland
Appointed|||||||||||||||| ||||||1st Newtownards Scout Group|||||||||||| |||||||||||||||||| |||||||||||||||||| ||||||1
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3|||||||||||| ||||||94 Circular Road|||||||||||| ||||||Newtownards|||||||||||| ||||||Co Down|||||||||||| ||||||Postcode|||||B||T|2|3|4|B| ||**Trustee Name**||**Office (if any)**|||||**Dates acted if not for**
**whole year**||||||||| ||Stewart Holland||Chair|||||||||||||| ||Jonathan Adams||Treasurer|||||||||||||| ||Errol Graham||Group Lead Volunteer|||||||||||||| ||Simon Wigston||Secretary|||||||||||||| ||Kelly Thompson||Appointed|||||||||||||| ||Kerry Finlay||Appointed|||||||||||||| ||Abbi Taylor||Appointed|||||||||||||| ||Kayleigh Finlay||Appointed|||||||||||||| ||Steve Meadows||Appointed|||||||||||||| ||Geoff Harkness||Appointed|||||||||||||| ||Erin Wigston||Appointed|||||||||||||| ||Laura Holland||Appointed|||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| ||es and addresses of advisers (optional information but encouraged as best practice)
_will be published in the annual report of the charity)_|||||||||||||||| ||Type of advisor||Name||||||Address|||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (27 February 2024) |**Section B**|||**Structure, governance and management**|| |---|---|---|---|---| |Description of the charity’s trusts||||| |Type of governing document|||The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn give|| ||||authority to the Bye Laws of the Association and The Policy,|| ||||Organisation and Rules of The Scout Association.|| |(e.g. trust deed, constitution)||||| |||||| |How the charity is constituted|||The Group is a trust established under its rules which are comm|| ||||to all Scouts.|| |(e.g. trust, association, company)||||| |||||| |Trustee selection methods|||The Trustees are appointed in accordance with the Policy,|| |(e.g. appointed by, elected by)|||Organisation and Rules of The Scout Association.|| |Additional governance issues (optional information but encouraged as best practice)||||| |You may choose to include additional|||The Group is managed by the Group Trustee Board, the memb|| |information, where relevant, about:|||of which are the ‘Charity Trustees’ of the Scout Group which is|| ||||educational charity. As charity trustees they are responsible for|| ||||complying with legislation applicable to charities. This includes|| ||||registration, keeping proper accounts and making returns to the|| ||||Charity Commission as appropriate.|| ||||The Trustee Board consists of the Chair, Treasurer, Lead|| |Policies and procedures adopted for:|||Volunteer and 8 Trustees and meets every month.|| ||||Members of the Trustee Board complete 'Being a Scouts Truste|| ||||learning within the first 6 months of joining the Board.|| |a) the induction and training of trustees||||| |b) trustee' consideration of major risks and the|||This Group Trustee Board exists to make sure the charity is we
|| ||||managed, risks are assessed and mitigated, buildings and|| ||||equipment are in good working order, and everyone follows leg|| ||||requirements and the organisation's policies and rules. Their|| ||||support helps other volunteers run high-quality and safe|| ||||programmes that gives young people skills for life.|| 2 LT700001 (27 February 2024) **Section B Structure, governance and management (continued)** The Group Trustee Board has identified the major risks to whic they believe the Group is exposed, these have been reviewed a systems have been established to mitigate against them. The m areas of concern that have been identified are: Damage to the building, property and equipment, The Group ha sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily relia upon income from subscriptions and fundraising. The group do hold a reserve to ensure the continuity of activities should there a major reduction in income. The Board could raise the value o subscriptions to increase the income to the group on an ongoin basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If th was a reduction in the number of leaders to an unacceptable le in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities fo young people aged 4 to 18. If there was a reduction in member in a particular section or the group as whole then there would h to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure th insurable risks are covered. 3 LT700001 (27 February 2024) |||| |---|---|---| |||| |**Section C**||**Objectives and activities**| |Summary of the objects of the charity set out
in its governing document
Summary of the main activities in relation to
these objects||**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development, empowering them to make a positi
contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
_Integrity_- We act with integrity; we are honest, trustworthy and
loyal.
_Respect_- We have self-respect and respect for others.
_Care_- We support others and take care of the world in which w
live.
_Belief_- We explore our faiths, beliefs and attitudes.
_Co-operation_- We make a positive difference; we co-operate w
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| |||| |||| 4 LT700001 (27 February 2024) Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - contribution made by volunteers; - policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit crite under both the advancement of education and the advancemen citizenship or community development headings. ||||| |---|---|---|---| |||s (optional information but encouraged as best practice)|| ||||| ||||| |||The Group meets the Charity Commission's public benefit crite
under both the advancement of education and the advanceme
citizenship or community development headings.|| ||||| |**Section D**||**Achievements and performance**|o

d


e| |Summary of the main achievements of
the charity during the year|||| ||||| ||||| |**Section E**||**Financial Review**|| |Brief statement of the charity’s policy on
reserves
Quantify and explain any designations||The Group's policy on reserves is to hold sufficient resources t
continue the charitable activities of the group should income an
fundraising activities fall short. The Group Trustee Board consi
that the group should hold a sum equivalent to 12 months runn
costs, circa £8000.
The Group held reserves of approximately £13,000 against this
year end. This is above the level required for operating expens|| 5 LT700001 (27 February 2024) Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) ||||nformation)|nformation)|nformation)|nformation)| |---|---|---|---|---|---|---| |You**may choose**to include addi
information, where relevant, a
• the charity’s principal sources of f
(including any fundrai
• how expenditure has supported the
objectives of the ch
• investment policy and objecti|||tional
bout:
unds
sing);
The Group's Income and Expenditure is small and as a
consequence does not have sufficient funds to invest in stocks
shares.
key
arity;
The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements.
ves;
All funds are held in cash using only mainstream banks or build
societies.||The Group's Income and Expenditure is small and as a
consequence does not have sufficient funds to invest in stocks
shares.
The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements.
All funds are held in cash using only mainstream banks or build
societies.|| |||||||| |**Section F**||||**Other Optional Information**||| |Plans for future periods (details of any
significant activities planned to achieve th|||em)|||| |||||||| |||||||| |**Section G**||||**Declaration**||| ||||oved the trustees’ report above|||| ||Signature(s)
Full name(s)
Position (eg Secretary, Chair)||Er�o� Gr����|||Sim�� ���s�o�| |||||||| ||||Errol Graham|||Simon Wigston| |||||||| ||||Group Lead Volunteer|||Secretary| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees ||||||| |---|---|---|---|---|---| ||Signature(s)||Er�o� Gr����||Sim�� ���s�o�| ||||||| ||Full name(s)||Errol Graham||Simon Wigston| ||||||| |Position (eg|Secretary, Chair)||Group Lead Volunteer||Secretary| 6 LT700001 (27 February 2024) Date 7 LT700001 (27 February 20241 8 LT700001 (27 February 20241 es mon bers an r the e ee' ellgal 9 LT700001 (27 February 2024) h and main as p ns ant es e be of ng here evel d In or all rship have hat 10 LT700001 (27 February 2024) ive ie iith 11 LT700001 (27 February 2024) ria nt of o nd ders ing s at es. 12 LT700001 (27 February 2024) and ling 13 LT700001 127 February 2024) 14 LT700001 127 February 2024)