| |
Trustees’ ' Annual Report
----- Start of picture text -----
For the period
From (start date)} Of 1} 0] +] 2} 0 sttip2t2to
Section A Reference and administration details
Charity name 1st Coleraine Scout Group
Registered charity number (if any) f+[o| sofa] 7|
Charity’s principal address 6 The Crescent
COLERAINE
Co Londonder
| rostose lef rf{st2| |2fols
Names of the charity trustees who manage the charity
Trustee Name Office (if any) Dates aeted Ih nets
whole year
1 Lesley Mood | Chairman |
2 Victor Leonard Chief Scout Po
3 Kim Hamilton | Honorary Secretary |
4|DawnHart__|_-Honorary5[___WilliamShies Treasurer |
:, | Cd] STCSCSCSC~S~CSY
4 eee eee eee
aa
Se
5)
GO
1) rr (O
i) QO OO
4p
C(O
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor
eseSQe
es
es eSQO
----- End of picture text -----
|| | |
| | | |
|
1 LT700001 (1st February 2017)
|
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Associatio (e.g. trust deed, constitution) The Group is a trust established under its rules which are (e.g. trust, associatiat i on, company) a eet aiceae encima | Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: ; ; ; a) the induction and training of trustees; The Committee consists of 3 independent representatives, b) trustee’ consideration of major risks Chair, Treasurer and Secretary together with the Group and the systems and procedures to Scout Leaders, individual section leaders (if opted to take on manage them the responsibility) and parent's representation and meets every 2 months. Members of the Executive Committee complete ‘Essential Information for Executive Committee’ training within the first 5 months ofjoining the committee. This Group Executive Committee exists to support the Groug Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
| | |
|
|
2 LT700001 (1st February 2017)
| | |
Section B Structure, governance and management (continuec Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigat against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activitie should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upo volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities} for all young people aged6 to 18. If there was a reduction in membership in a particular section or the group as whole the there would have to be a contraction, consolidation or closur of a section. In the worst case scenario the complete closure of the Group.
| |
3 LT700001 (1st February 2017)
| |
----- Start of picture text -----
|||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Section|C|Objectives|and|activities|
|The|Purpose|of|Scouting|
|Summary|of the|objects|of the|charity|set]Scouting|exists|to|actively|engage|and|support|young|people|
|out|in|its|governing|document|in|their|personal|development,|
|empowering|them|to|make|a|positive|contribution|to|society.|
|The|Values|of Scouting|
|As|Scouts we|are|guided|by these|values:|
|Integrity|- We|act|with|integrity;|we|are|honest,|trustworthy|
|and|loyal.|
|Respect|- We|have|self-respect|and|respect|for|others.|
|Care|- We|support|others|and|take|care|of|the|world|in|whic|
|we|live.|
|Belief|- We|explore|our|faiths,|beliefs|and|attitudes.|
|Co-operation|- We|make|a|positive|difference;|we|co-|
|operate|with|others|and|make|friends.|
|The|Scout|Method|
|Scouting|takes|place when|young|people,|in|partnership|wit|
|adults,|work|together|based|on|the|
|values|of Scouting|and:|
|-|enjoy|what|they|are|doing|and|have|fun|
|- take|part|in|activities|indoors|and|outdoors|
|-|learn|by|doing|
|-|share|in|spiritual|reflection|
|-|take|responsibility|and|make|choices|
|-|undertake|new|and|challenging|activities|
|-|make|and|live|by|their|Promise.|
----- End of picture text -----
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|Summary|of the|main|activities|in|relatio|
|to|these|objects|
----- End of picture text -----
Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include furthe! statements, where relevant, about * policy on grantmaking * contribution made by volunteer * policy on investments
|
|
4 LT700001 (1st February 2017)
| |
Public benefit statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
| Section D | Achievements and performance | |
|---|---|---|
| Summary | ofthe main achievements of | |
| thecharityduringtheyea |
| Section E | Financial Review |
|---|---|
| Briefstatementofthecharity’spolicyon reserves |
Reserves Policy |
| The Group's policy on reserves is to hold sufficient resources | |
| to continue the charitable activitiesofthe group, maintenance |
|
| of the hall and potential building repairsthat may be required, | |
| should income and fundraising activities fall short. The Group} | |
| Executive Committee considers that the group should hold a | |
| sum of£20,000 in a reserveaccountand this level of reserve | |
| was maintained throughout the year. | |
| Quantify and explain any designations | |
| Details of any funds materially in deficit | |
| (circumstancesplusstepstoeliminate) |
|
|
5 LT700001 (1st February 2017)
Further financial review details (optional information)
You may choose to include additiona
information, where relevant, about/Investment Policy ¢ the charity's principal sources of fund (including any fundraising} The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks. * how expenditure has supported the key The Group Executive regularly monitors the levels of bank objectives of the charity; balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. * investment policy and objectives
Section F
Other Optional Informatior
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|Plans|for|future|periods|(details|of any|
|significant|activities|planned|to|achieve|
|them)|
----- End of picture text -----
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
----- Start of picture text -----
Signatures) |WForty}|PoCA260 ——f y oS) HN7 |
Position (eg Secretary, Chair) VH RA | TREARVCEIC
Date [Yi ¢iv i227
----- End of picture text -----
| | | | |
6 LT700001 (1st February 2017)