For the period From (start date) to ond dat Soction A Reference aTid adininistratior) details Charity name 4th Portadown (St Mark's) Scout Group Other names the charity is known by Registered charity number (rf any) HQ registrats'on number Charity's principal address clo 41 Der hale Road Portadown Postcode Names of the charity trustees who manage the charity Trustse Name Offlce (If any) Dates acted If not for whole year Carol Wick Paul Walker Shela h Calvert Geo e Frazer Richard Gil in nne Crawford Chontelle Mccartne Annette Dowds Lorraine Law Jennifer A new Timoth Neill Winifred Robertson Timoth Whan Ste hen Dowds Chair Treasurer Secreta 10 12 13 14 15 GSL Names and addSSeS of advisers peo Trainin advisor Advisor Name Jonathan Grace Address Scout HQ, Belfast
Section B Structure. governance and management Description of the charity'8 tru8ts Type of goveming document The Group's goveming documents are those of The Scout ssociation. They consist of a Royal Charter, which in tum ives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. w the charity is constituted The Group is a trust established under its rules which are common to all Scouts. tee selection methods The Trustees are appointed in accordance with the Policy. Organisation and Rules of The Scout Association. 'onal governance issues The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charty Commission as appropriate. The Group Executive Committee consists of 3 representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to tske on the responsibility) and parents, representstion and meets every 4 months or as required. The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property., The raising of funds and the administration of Group finance; The insurance of persons, property and equipment," Group public occasions," Assisting in the recruitment of leaders and other adult support,. Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Soction B Structure, governance and managernent {continued) Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been estsblished to mitigate against them. The main areas of concem that have been identified are.. Damage to the building, propety and equipment. The Group would request the use of buildings. property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against pemianent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totslly reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or dosure of a section. In the worst case scenario the complete closure ofthe Group.
Section C Objectives and activities Tho Purpose of Scoutlng Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to SOety. Summary of the objects of the charity set out in its goveming document The Values of Scoutfjng As Scouts we are guided by these values: Integrity - We act with integrity; we are hones( trustworthy and loyal. Rpect . We have self-respect and respect for others. Care . We support others and take Ca of the world in which we live. Bell•f - We explore our faiths, beliefs and attitudes. C04)peratlon . We make a positive difference; we cwperate with others and make friends. The Scout Method Scouting takes place when young people. in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fvn - take part in activities indoors and outdoors leam by doing share in spiritual reflection - take responsibilty and make choices - undertake new and challenging activiti.es make and live by their Promise. Summary of the main activities in relation to these objects.ves Participation in comprehensive training and badge system at all section levels. A range of indoor and outdoor adventurous. physical, recreational and educational acbwbes a provided throughout the year for all age ranges. Local, national and world issues fomi part of our comprehensive programme. Local community environmental projects a undertaken in consultation with local council and other charitable organisats'ons. Additional detsils of the objectives and activities We encourage cross community and wss cultural participation and we empower young people to lead and make decisions in all as cts of our ramme. The Group meets the Charity Commission's public benefft criteria under both the advancement of education and the advancement of Czenship or communty development headin Public benefft statement
Section D Achievements and performance Summary ofthe main achievements of me cnanty aunng the year Our membership numbers remain steady and we have waiting lists for most sections. The Group has had excellent success in awarding in excess of 1000 badges to members across the sections. All sections with the exception of Squirrels attended ovemight camps. 2 Network Scouts are about to be awarded the King'slQueen's Scout Award. 7 Explorer Scouts have been working on the Diamond Award and 4 working on the Platinum Award. We had a number of leaders completing their leadership training and achieving nationally recognised stsndard. The older 5eclions have continued working with local council with 'Adopt a Streef programme to help tackle the problem of litter through the Borough. This is an environmental ro ect. Section E Financial Review Brief statement of the charity's policy on reserves Reserves Pollcy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building socieb"es. Investment Policy The Group does not have sufficient fvnds to invest in longer temi investments. The Group has therefore adopted a risk averse strategy to the investment of its fvnds. All funds are societies. held in cash using only mainstream banks or building Section F Declaration The tru8tee8 declare that they have approved the trustees, report above Signed on behalf of the charty'8 tru8tee8 SwnabJre(8) Full name(8) Posrtion (eg Secretary, Chair) Paul Walker Chontelle Mccartne