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Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
Charity name Rossorry Scout Group
Other names the charity is known by
Registered charity number (if any) 1 0 4 0 0 8
HQ registration number 2 0 0 5 2 3 4
Charity’s principal address 20 Drummee Road
ENNISKILLEN
County Fermanagh
Postcode B T 7 4 5 J X
Names of the charity trustees who manage the charity
Trustee Name Office (if any) Dates acted if not for whole year
101112131415123456789 HeatDRDGaeogeahrvirreedyk Wilr r JoCStuaCllahnasorkrkstorenet n GroupScoutC LTrSechaeadeasuir Lpereta Veaderrsoeoryrlnunr teer
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (e.g. trust deed, constitution) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted(e.g. trust, association, company) The Group is a trust established under its rules which are common to all Scouts.
Trustee selection methods(e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about: The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for:a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Lead Volunteer and Scout section leader meets every 3 months.This Group Executive Committee exists to support the Group Lead Volunteer in meeting the responsibilities of the appointments and is responsible for: - The maintenance of Group property; - The raising of funds and the administration of Group finance; - The insurance of persons, property and equipment; - Group public occasions; - Assisting in the recruitment of leaders and other adult support; - Appointing any sub committees that may be required; - Appointing Group Administrators and Advisors other than those who are elected.
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Section B Structure, governance and management (continued)Risk and Internal Control General
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for payments and comprehensive insurance policies to ensure that insurable risks are covered. The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Section C Objectives and activities Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development,empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - loyal. Respect -Care - live. Belief - Co-operation - with others and make friends.We support others and take care of the world in which we We explore our faiths, beliefs and attitudes. We act with integrity; we are honest, trustworthy and We have self-respect and respect for others.We make a positive difference; we co-operate
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The Scout Method Scouting takes place when young people, in partnership with adults, work together based on thevalues of Scouting and:- enjoy what they are doing and have fun- take part in activities indoors and outdoors- learn by doing- share in spiritual reflection- take responsibility and make choices- undertake new and challenging activities- make and live by their Promise.
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Summary of the main activities in relation to these objects Beavers The beaver colony at Rossorry has seen a very busy year with our Beavers involved in numerous badgework activities, events and activities. Some of the main activities throughout the year have been:•Health and fitness activities and promotion of healthy eating.•Pioneering – building of various structures and games•Navigation – map reading and compass points•Castlecoole map reading challenge•Police road safety night•Camp craft – including tent pitching•Scavenger hunt•Gardening activity including volunteering at Florencecourt•Florencecourt exploration evening•Football coaching by DS coaching•Share centre multi activity visit•Fire Safety evening at Fire Station•Canoeing around Enniskillen•Visit to Oakland Bushcraft•Sports Day•Fort building and hammocks in Ely Lodge•RNLI visit•Beaver hike•Campfire cooking and fire lighting•Halloween activities including pumpkin carving•Fishing with Extern at Garvary lake •Christmas gifts and card making for Rossorry Wednesday club
Cubs Our Cub pack at Rossorry has had a great year with our numbers now up to full capacity and a few additions to our Cub leadership team. Throughout the past year we have been a very active pack involved in the following activities.•Athletic (running, jumping, throwing and lots of noise in the hall) badge •Naturalist badges (including making bird feeders)•Communication badge, kicking off with the Cubs learning sign language. •Hiking in Florencecourt, put up hammocks and used the survival shelters. •Halloween party with everyone dressing up, decorated biscuits, made ghost lanterns and games.•Camp at Cladagh Glen Scout centre•Night walk in Castlecoole spotting constellations•Blue Green Yonder for paddle boarding, •Cycling at Florencecourt•Hobby badge•Christmas Party with games and a very special visitor•Oakwood Bushcraft (archery, den building), •Canoeing on Lough Erne.•Athletics badge•Knots & Pioneering•Cooking badge (pizza and apple tart) •DIY (made bird houses with lots of parental support)•Fishing with Extern at Garvary lake •Archery with BGY•Football skills with DS Coaching•Soap whittling•Rugby at Mullaghmeen
Scouts Rossorry Scouts have had a busy year, we have seen a lot of Scouts move on to Explorers and our current troop of 13 Scouts consists of 4 female Scouts and 9 male Scouts, whilst maintaining a strong leadership team of 4 leaders. The Scouts over the past year have been busy carrying out badge work and taking part in some exciting activities. Some of the main activities we have carried out are as follows:Canoeing, camping at Cladagh, archery, mountain biking, orienteering, fishing with eXtern, hill walking, mud runs, backwoods cooking, community service activities around the church, Archery with Blue Green Yonder, Football coaching from DS coaching, participation in Christmas Peace light. We have had visits from the local branch of Mountain rescue learning new skills and using some or their equipment and visited the new RNLI centre at Killadeas. Some of our planned up-and-coming activities are:Scouts Halloween Cladagh camp at the end of this month and with Christmas just around the corner they look forward to their annual Christmas events including our Christmas jumper walk and the Christmas Carol service.
1 LT700001 (1st February 2017)
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Explorers Since we reopened Rossorry Ravens ESU this year the unit has now grown to 15 Explorers with the addition of an additional leader putting us in a strong position. Over the year the explorers have made a good start on their Bronze DofE award as well as participating in plenty of Scouting activities too. Rossorry is set up as a DofE centre with NISC as their operating authority. Another one of our highlights at Rossorry this year has been one of our Explorer/Network Scouts, Mark Crawford, achieving his “King’s Scout Award” the first in Fermanagh. Over the past year we have been very active and participated in the following activities:• Canoeing• Hiking• Community and Volunteering work• Restoration project• Row the Erne night• Matchbox rocket building• Design and purchase of new Ravens Explorer Hoodie.• Cladagh Glen camp and bivy involving a lot of backwoods cooking.• Fishing at Garvary lake with Extern• DofE training nights• Archery with Blue Green Yonder• Football coaching from DS coaching• Mountain biking• Visit to Enniskillen Hangout• Numerous construction projects• RNLI and NWMRT visits• Usual challenge games and activities• Participation in Christmas Peace light.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You statements, where relevant, about: may choose to include further
• contribution made by volunteers;• policy on grantmaking;• policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D Achievements and performance
Summary of the main achievements of the charity during the year •This year Scouting at Rossorry celebrated 60 years of Scouting, marked by an action packed weekend of activities.•One of our Explorers at Rossorry achieves their “King’s Scout Award” the first in Fermanagh•All Scouting sections back up and running at Rossorry with a healthy leadership team.•More of the younger sections getting outdoors more and enjoying outdoor activities and interesting visits to places of interest.•The older Scout section got more of an opportunity to try out new skills in the form of conservation and construction projects and were able to give more back to the local community. •Scouting has also been able to provide a lot to some of our more disadvantaged youth this year.•Providing kids with travel opportunities and experiences that they normally wouldn't get.
Section E Financial Review
Brief statement of the charity’s policy on reserves Reserves Policy Thecontinuefundraising activities fall short.Group'sthe charitablepolicy on reservesactivities isof totheholdgroupsufficientshouldresourcesincome andto
The Group raises money through two main routes, namely a termly subscription by the young people who are members of the group or through participating in fundraising events such as bag-packing.Subscriptions are collected by each section, and currently amount to £50 per term. We actively encourage our parents to
Quantify and explain any designations
Details of any funds materially in deficit(circumstances plus steps to eliminate)
Further financial review details (optional information)
• the charity’s principal sources of funds (including any fundraising);You information, where relevant, about: may choose to include additional Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.
The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) G Clarke
Full name(s) Garry Clarke
Position (eg Secretary, Chair) Group Lead Volunteer
Date 0 3 0 1 2 5
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2 LT700001 (1st February 2017)