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2023-03-31-annual-report

Trustees' Annual Report

For the period

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Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address		 RossorryScout Group
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20DrummeeRoad
ENNISKILLEN
CountyFermanagh
Postcode B T 7 4 5 J X
Names of the charity trustees who manage the charity
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David Stuart
Garry Clarke
GloriaRodgers
Group ScoutLeader
Trustee Name
Dates acted if not
for whole year
Office (if any)
Derek Wilson
RogerClarke
Chairperson
Treasurer
Secretary
ScoutLeader		 Names of the charity trustees who manage the charity
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David Stuart
Garry Clarke
GloriaRodgers
Group ScoutLeader
Trustee Name
Dates acted if not
for whole year
Office (if any)
Derek Wilson
RogerClarke
Chairperson
Treasurer
Secretary
ScoutLeader		 Names of the charity trustees who manage the charity
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David Stuart
Garry Clarke
GloriaRodgers
Group ScoutLeader
Trustee Name
Dates acted if not
for whole year
Office (if any)
Derek Wilson
RogerClarke
Chairperson
Treasurer
Secretary
ScoutLeader		 Names of the charity trustees who manage the charity
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David Stuart
Garry Clarke
GloriaRodgers
Group ScoutLeader
Trustee Name
Dates acted if not
for whole year
Office (if any)
Derek Wilson
RogerClarke
Chairperson
Treasurer
Secretary
ScoutLeader
Trustee Name Office (if any) Dates acted if not
for whole year
David Stuart Chairperson
Garry Clarke Group ScoutLeader
GloriaRodgers Treasurer
Derek Wilson Secretary
RogerClarke ScoutLeader

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor Name Address

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company)

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts.

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Trustee selection methods The Trustees are appointed in accordance with the Policy,
(e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Executive Committee, the
information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to		 The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leader and Scout section leader meets every 3 months.
manage them This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult
support;
- Appointing any sub committees that may be required;
- Appointing Group Administrators and Advisors other than
those who are elected.
Section B Structure, governance and management (continued) Structure, governance and management (continued)
Risk and Internal Control
General
The group has in place systems of internal controls that
designed to provide reasonable assurance against mate
mismanagement or loss; these include 2 signatories for
payments and comprehensive insurance policies to ens
insurable risks are covered.
The Group Executive Committee has identified the majo
to which they believe the Group is exposed, these have
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment.
The Group would request the use of buildings, property
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Simi
reciprocal arrangements exist with these organisations.
Group has sufficient buildings and contents insurance in
to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members.		 are
rial
ure that
r risks
been


and

lar
The
place
Scout

The Group through the capitation fees contributes to the
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.

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Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

Reduction or loss of leaders.

The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members.

The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document		 The Purpose of Scouting
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and
loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

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Summary of the main activities in relation to these objects

Beavers

The beaver colony at Rossorry has seen a very busy year with our 23 Beavers involved in numerous badgework activities, events and activities. Some of the main activities throughout the year have been:

• Visit to Oakland Bushcraft

In our Cub pack we have 23 cubs with another few hoping to join us. Throughout the past year we have been a very active pack involved in the following activities.

• Naturalist badges (including making bird feeders) • Communication badge, kicking off with the Cubs learning sign language. • Hiking in Florencecourt, put up hammocks and used the survival shelters. • Halloween party with everyone dressing up, decorated biscuits, made ghost lanterns and games. • Camp at Cladagh, Backwoods cooking badge on camp (highlight was the nettle cookies!) • Night walk in Castlecoole. • Blue Green Yonder for paddle boarding, • Cycling at Florencecourt • Organized and run County Cub football tournament. • Volunteering at Florencecourt • Investiture night with parents invited • Oakwood Bushcraft (archery, den building), • Canoeing on Lough Erne. • Athletics badge • My Faith badge. • Cooking badge (pizza and apple tart) • DIY (made bird houses with lots of parental support) • Fishing with Extern at Garvary lake • A fantastic Caving and abseiling experience with Ulster Speleological Society and Caving Club • Visit to the fire station a how could we forget the soaking!! • Visit to police station • First aid badge, taught by local nurse

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Scouts

Rossorry Scouts have had a particularly busy year with our troop continuing to grow up to 23 Scouts and a few young people on our waiting list. Some of the activities we have been up to over the past year are: • Fishing on a number of occasions at Garvary lake with Extern • Hiking including a full traverse of Cuilcagh ridge. • Canoeing around Enniskillen

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
•All Scouting sections back up and running at Rossorry with a
healthy leadership team.
•More of the younger sections getting outdoors more and
enjoying outdoor activities and interesting visits to places of
interest.
•The older Scout section got more of an opportunity to try out
new skills in the form of conservation and construction projects
and were able to give more back to the local community.
•Scouting has also been able to provide a lot to some of our
more disadvantaged youth this year.
•We have formed a good friendship with the Ulster
Speleological Society and Caving Club.
•Providing kids with travel opportunities and experiences that
they normally wouldn't get.
Section E Financial Review
Brief statement of the charity’s policy on
reserves		 Reserves Policy

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The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short.

The Group raises money through two main routes, namely a termly subscription by the young people who are members of the group or through participating in fundraising events such as bag-packing. Subscriptions are collected by each section, and currently amount to £45 per term. We actively encourage our parents to

Quantify and explain any designations

Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds The Group's Income and Expenditure is very small and as a (including any fundraising); consequence does not have sufficient funds to invest in longerterm investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.

Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) G Clarke Full name(s) Garry Clarke Position (eg Secretary, Chair) Group Scout Leader Date 1 9 0 1 2 4

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