Trustees, Annual Report For the period From (start date) to end date Section A Reference and administration details Charity name 1st Lambeg Scout Group Other names the charity is known by Registered charity number (if any) HQ registration number Charity's principal address Harmon Hill Presb erian Church Mossroad Lambe Postcode Names of the charity trustees who manage the charity ffhese will be publis1￿lIn the annualreportofthe ch8rity and the Ch8n"ty Reglsterifreptyting fora Regislergd Cherity ￿tts a Ghartyregul3t(x) Trustee Name Office (if any) Dates acted if not for whole year Gavin Hewitt Colin Hewitt Stephen Campbell Trustee Trustee Trustee 10 11 14 Section B Structure, governance and management Description of the charity's trusts 1 LT700001 (3rd December 2018) Type of governing document The Group's governing documents are those of the The Scout Associalion. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. {e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Truslees are appointed in accordance with the Policy, Organi5ation and Rules of The Scoul Association. Additional governance issues {optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriale. Policies and procedures adopted for: a) the induction and training of trustees,. b) trustee, consideration of major risks and Ihe systems and procedures to manage them The Committee consists of representatives, Chair, Treasurer and Secretary togelher with the Group Scout Leaders, individual section leaders Mem bers of the Executive Committee complete 'Essential Information for Executive Comn7ittee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for= The maintenance of Group property", The raising of funds and the administration of Group finance.. The insurance of persons, property and equipment.. Group public occasions., Assisting in the recruilment of leaders and other adult support,. Appointing any sub committees that may be required. Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 {3rd December 2018) Section B Structure, governance and management {continued) Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established lo mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church. community centre and other Scoul Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate a9ainst permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduclion in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction. consolidation or closure of a seclion. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation Dr closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control {Spe¢imen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 3 LT700001 (3rd December 2018) Section C Objectives and activities The Purpose of Scouting Scouling exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to sociely. Summary of the objects of the charity set out in its governin9 document The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity,. we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference., we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and.. enjoy whal they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of Ihe main activities in relation to these objects 1 st Lambeg group as a whole have taken on board as in all years the Objectives and values in Scouting within all sections of the group.over the year we have has relevant people within the sections to provide fun activities and talks which helpl lo instill these values. We attend our regular annual parades to celebrate Remembrance Day, Thinking Day and Sl Georges Day. Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further statements, where relevant, about.. We conlinue to apply for relevant Education Authority Grants and other opportunites where possible policy on grantmaking., contribution made by volunteers,. policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advan￿ment of cilizenship or community development headin 4 LT700001 (3rd December 2018) Section D Achievements and performance Summary of the main achievements of the charity during the year After the COVID period Scoting recommenced at Harmony Hill in November 2021. The groups continued to meet weekly from this stage over the year with new mebers and old coming back. As ever despite some struggles with retention of leaders. All seclions from Squirrels through to scoutslexplorers met again. We carried out a varied programme & Scouts attended their own camp..All groups continued with badge work. Section E Financial Review Brief statement of the charity's policy on reserves Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activilies of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £1,000 The Group held reserves of approximately £4500 against this at year end. This is above the level required for operating expenses. However this can be explained by the timing of subscription fees received and payments out for the accounting year period due to changing of second Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) There are no funds held in defecit. You may choose to include additional information, where relevant, about.. Investment Policy (Speclmen 1) 5 LT700001 (3rd December 2018) the charity's principal sources of funds (including any fundraising)- The Group's Income and Expenditure is very small and as 8 consequence does not have sufficient funds to invesl in longer-term investments such as slocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. how expenditure has supported the key objectives of the charity- The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangemenls. Occasionally this may involve using an accounl that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. investment policy and objectives., Section F Other Optional Information Plans for future periods (details of any signrficant activities planned to achieve them) Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(s) ¥tr-Tr Full name(s) Gavin Hewitt Position (eg Secretary, Chair) Trustee Date 6 LT700001 (3rd December 2018)