## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 1 2 3 to end date 3 1 1 2 2 3
Section A Reference and administration details
Charity name 1st Cullybackey Scout Group
Other names the charity is known by
Registered charity number (if any) 0 3 9 1 6
HQ registration number
Charity’s principal address Cuningham Memorial Presbyterian Church Hall
Shelling Hill Road
Cullybackey
Postcode B T 4 2 1 N H
Names of the charity trustees who manage the charity
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Larissa Higgins Chair
2 Judith Lawton Treasurer From 16 Oct 2023
3 Nichola Park Secretary
4 Lorraine McDowell Group Scout Leader
5 Norman Cavanagh Supporter
6 Steven Millar Scout Leader
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8
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10
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Names and addresses of advisers (optional information but encouraged as best practice)
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Type of advisor Name Address 1 LT700001 (1st February 2017) **----- Start of picture text -----**
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
The Trustees are appointed in accordance with the Policy,
(e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Trustee Board, the members
information, where relevant, about: of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Policies and procedures adopted for: The Board consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
a) the induction and training of trustees; Scout Leader, some section leaders and parent’s
b) trustee' consideration of major risks representation and meets every 3-4 months. The Board is
and the systems and procedures to responsible for the financial management and other
manage them governance matters such as safeguarding and insurance.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
Group and is responsible for:
The raising of fund and organising fund raising activities;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
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|**Section B**||**Structure, governance and management (continued)**|**Structure, governance and management (continued)**| |---|---|---|---| |||**Risk and Internal Control (Specimen 1)**|| |||The Trustee Board has identified the major risks to which|| |||they believe the Group is exposed, these have been|| |||reviewed and systems have been established to mitigate|| |||against them. The main areas of concern that have been|| |||identified are:|| |||Damage to equipment The Group would request the use of|| 2 LT700001 (1st February 2017) Damage to equipment. The Group would request the use of equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. ## **Risk and Internal Control (Specimen 2)** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**||**Objectives and activities**|| |---|---|---|---| |||**The Purpose of Scouting**|| |Summary of the objects of the charity
set out in its governing document||Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.|| |||**The Values of Scouting**|| |||As Scouts we are guided by these values:|| |||**Integrity -**We act with integrity; we are honest, trustworthy|| |||and loyal.|| |||**Respect -**We have self-respect and respect for others.|| |||**Care -**We support others and take care of the world in|| |||which we live.|| |||**Belief -**We explore our faiths, beliefs and attitudes.|| |||**Co-operation -**We make a positive difference; we co-|| |||operate with others and make friends.|| |||**The Scout Method**|| |||Scouting takes place when young people, in partnership|| |||ith
d lt
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th|| 3 LT700001 (1st February 2017) with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects The Group has 4 Sections - Beavers, Cubs, Scouts and Explorers who enjoy a quality programme that involves making friends, learning Scouting skills, participating in church activities and making a contribution to the local community. Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |**Section D**||**Achievements and performance**|| |---|---|---|---| |Summary of the main achievements of||The Squirrel Drey has 19 enthusiastic 4-6 year old boys and|| |the charity during the year||girls. They had a busy year learning new skills, working|| |||together, getting creative, and becoming brilliant builders.|| |||They explored with compasses and went on an adventure|| |||walk, collected and donated to the food banks and attended|| |||Remembrance Day and Children’s Day parades. They|| |||ompleted 6 activity badges, 1 challenge award, 2 staged|| |||badges, 4 Acorn awards, and took part in Squirrel|| |||Appreciation day The Beaver|| |||Colony have 24 lively 6-8 years old boys and girls enjoying|| |||crafts, games, themed evenings, bible stories and|| |||worksheets that helped them work towards gaining badges.|| |||The Colony attended the District Christmas party along with|| |||80 other Beavers, played games, crafts, bouncy castle and|| |||got a gift from Santa. During the year activities included|| |||working on various parts of the Chief Scout Bronze Award|| |||as well as other badge work and attended the District|| |||archery, Quiz competitions. Hikes and sleepover. Beavers|| |||attended and enjoyed Beaver Rally Day at Crawfordsburn,|| |||and took part in Children's Day and Remembrance Day|| 4 LT700001 (1st February 2017) and took part in Children s Day and Remembrance Day Parades. Bronze Chief Scout badges were gained by 6 Beavers. The Cub Pack have 24 members and have undertaken a variety of badgework activities, outings and camps at Arthur House, Movanagher and Crawfordsburn with the Scouts. Cubs have achieved the Skills and Teamwork Challenge badges, Staged badges such as Water Activity, Hikes and Nights Away, and Activity badges including Local Knowledge, Naturalist, Communication and Cooking. Five (5) Cubs earned the Silver Chief Scout’s Award, the highest one in the Cub Section. There were visits from the PSNI, NEA Activity Officer and Crafts for Christ, and a visit to the railway station as part of their Personal Safety badge. Cubs also visited the British Legion Hall and participated in the Children’s Day and Remembrance Day parades. The Pack took part in District activities including Archery, Hike, Quiz, Orienteering, Hockey (2[nd] ), Football (2[nd] ) and District Flag in which they were placed ‘First’. Due to participation and achievement in District events they were Runner’s Up in the Tom Montgomery Cup. The Scout Troop now has 12 members and all Scouts have earned badges and awards in the past twelve months as they worked through the themed zones to deliver the sections balanced programme. These badges have included the Adventure, Outdoor, Teamwork and Skills Challenge Awards, in addition to Activity badges such as Photographer, First Aid, Sports, Swimmer and Sports Enthusiast. The Scouts took part in the Big Help Out weekend during the King’s Coronation weekend helping the Cullybackey Community Partnership with the Celebration Fun Day and litter picking around the village. They also helped establish and maintained a community vegetable garden in the village. During the summer, 7 Scouts and 2 Leaders enjoyed a camp with activities and fun at the Crawfordsburn Scout Center. Activities included climbing, swimming, absailing, zip line and archery. The Troop took part in the District activities and competitions including the Football, Table Quiz, Unihoc, First Aid, Dodgeball and Camp Cooking. Scouts also attended the Children’s Day and Remembrance Day parades in the village. The Explorer Unit has 4 members and over the last year have enjoyed a varied and challenging programme of outdoor and indoor activities. These include team challenges, games, water activities, and fund raising. Explorers continue to help with the Cullybackey Community Partnership Group doing litter picks and improving and maintaining facilities within the village. Some members ~~have helped in the Beaver and Cub sections and run bases~~ **Section E Financial Review** Brief statement of the charity’s policy on reserves **Reserves Policy** The Group s policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Trustee Board considers that the group should hold a sum equivalent to 12 months normal running costs of circa £10k. Income and expenditure in 2023 was higher than normal due to significant expenditure on a trailer and grant aid support. The Group held reserves of approximately £9k against this at year end. This is approximately the level required for operating expenses for a normal one year period. Quantify and explain any designations 5 LT700001 (1st February 2017) Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) ||||| |---|---|---|---| |You**may choose**to include additional|||| |information, where relevant, about:||**Investment Policy (Specimen 1)**|| |• the charity’s principal sources of funds|||| |(including any fundraising);|||| |||The Group's Income and Expenditure is very small and as a|| |||consequence does not have sufficient funds to invest in|| |||longer-term investments such as stocks and shares. The|| |||Group has therefore adopted a low risk strategy to the|| |||investment of its funds. All funds are held in cash using only|| |||mainstream banks or building societies.|| |• how expenditure has supported the|||| |key objectives of the charity;|||| |• investment policy and objectives|||| |||**Investment Policy (Specimen 2)**|| |||The Group does not have sufficient funds to invest in longer|| |||term investments. The Group has therefore adopted a risk|| |||averse strategy to the investment of its funds. All funds are|| |||held in cash using only mainstream banks or building|| |||societies.|| |**Section F**||**Other Optional Information**|| |Plans for future periods (details of any
significant activities planned to achieve
them)|||| ||||| **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Larissa Higgins Full name(s) Larissa Higgins Position (eg Secretary, Chair) Chair Date 1 1 1 2 4 6 LT700001 (1st February 2017)