Trustees, Annual Report For the period From (start datel to end date Section A Reference and administration details Charity name 78th Belfast Scout Group Other names the charity is knovm by Registered charity number {if any) HQ registrab.on number Charity's principal address 487 Antnm Road Belfast Poslcode Names of the charity trustees who manage the charity Trustee Name Office Irf any Dates acted rf not for whole year Andrew McDowell Ronan Clanc John McDowell Chairman Se¢￿ta T￿aSurer 10 12 13 14 15 Names and addresses of advisers lopb.onal infOrMat￿n but encouraged as best pra¢b"cel Type of advisor Name Address 1 LT70000111sl February 20171 Section B Structure. governance and management Description of the charity's tiusts Type of governing document The Group'slDislricl's governing documents are those of the The Scout Associabon. They consist of a Royal Charter, which In tum gives authority to the Bye Laws of the ASsoC￿li0n and The Policy. Organisabon and Rules of The Scout Association. le.g. trust deed, con5b"lutionl How the charity Is consts'tuled The Group Is a trust established under its rules which are common to all Scouts le.g. trust. association, company) Trustee selection methods le g appointed by. elected by) The Trustees are appointed In accordan￿ with the Policy. Organisation and Rules ol The Scout ASs(￿lation. Addrtional govemance issues (optional information but encouraged as test practi￿) You may choose lo include additional information. where relevant. about.. The Group Is managed by the Group Executive Committee. the members of which are the 'Chanty Trustees, of the Scout Group which is an educatronal chanty. As charity Iruslees they are feswnsible for comptying wlh Ègislalion applicab5e to charities. This includes the registration. keeping proper accounts and making retums to the Charity Commission as appropnale_ Policies and procedures adopted for. al the induction and training of Iruslees, bl trustee, consideration of major risks and the systems and procedures lo manage them The Comm1ttee consists of 3 Independent representatives, Chair, Treasurer and Secretary together with the Group Scoul Leaders. individual section leaders (if opted to lake on the responsibility) and parent's representation and meets every 6 months Members of the Executive Committee complete Essential Infomiation for Executive Committee, training within the first 5 months ofiosning the committee. This Group Executive Committee exists lo support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible ft)r'. The maintenance of Group propety". The raising of fijnds and the administrab.on of Group finance". The insurance of persons, propety and equipment., Group public occasions. Assisting in the recfultment of leaders and other adult support." Appointsng any sub commrttees that may be required.. Appointsng Group Adfflinistrators and Advisor5 other than those who are elected. 2 LT70000111sl February 20171 Section B Siruclure, governance and management Icontinuedl Risk and Internal Control (Specimen 11 The Group Exectjtive Committee has identified the major nsks to which they believe the Group Is exposed. these have been reviewed and systems have been established to mitigate against them. The main areas of coft￿rn thal have been identified are.. Damage to the building. propety and equipment. The Group would request the use of buildings. propety and equipment from neighbouring organisalions such as the church, community centre and other Scout Group5. Similar reciprocal arrangements exist wth Ihese organisalions. The Group has sufficient buildings and contents insurance in place to mibgate against permanent loss. Injury lo leaders. helpers. supwrters and members. The Group through the capitslion fees contn"butes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken ￿fOre all activities. Reduced income from fvjnd raising The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the conb"nuity of activities should there be a major reduction in income. The Comfnittee could raise the value of subscriptions to increase the Income to the group on an ongoing basis, erther lemporanly or pennanenuy. Reductyon or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reductson in the number of leaders to an unacceptsble ￿Ve1 in a path'cular section or the group as a whole then there would have lo be a contractron. consolidation or c105ure of a section. In the worst case scenario the complete closure of the Group. Reducts'on or loss of members. The Group provides activities for all young people aged 6 10 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction. consolidabon or closure of a section. In the wotst case scenario the complete closure of the Group. Risk and Intemal Control (Specimen 21 The group has in place systems of Intemal controls that are designed to provide reasonable assurance against material mismanagement or loss. these Include 2 signatories for a11 payments and a cornprehensive insurance policies to ensure that Insurable nsks are covered 3 LTT00001 11 st February 20171 Section C Objectives and activities Tho Purpose of Scouting Scouting exists to activety engage and supwrt young people In their personal development. empowering ihem to make a po*lrve ¢onlribub"on to swiety. Summary of the objects of the chanty set out in Ils 9overninq document The Values of Scouting As Scouts we are guided by these values. Integrity - We act wrth integnty", we are honest. Irustsvorthy and loyal Respect- We have seif-resK)ect and respect for others. Care- We suppon others and lake care of the wortd in which. we live. Belief - We expkjre our faiths. bel*ts ano athtuoes. Co-operation - We make a positsve differen￿.. we co- operate wilh others and make tsnds. The Scout hlethod Scoubng takes place when young people, In partnership wsth adults. work iogeiher based on the values of ScoLrting and". - enjoy whar they are doing and have fijn - take part In aclivilies Indoofs and outdoors iearri by doinc - ehare ift spinlual refiects'on - take responsibility and make choices undertaKe new and cnaltepging aclivities make and live by their Promise Summary of the main acbw.lies In relat￿n to these obieLts Scout Promi* a¥J Lw 8nd guKled by &Jutt le*rnhip. Addits'onal details of the objectives and activit￿ loptsonal infomabon but encourage(J as best practice) You may ¢hoose lo Include hjrther statements. where relevant. about.. policy on grantmaking.. cor¢tn"bution made tsy volunteers". ' on Investments PLsblic benefit statement Tne Group meets the Charity Commission's public benefrt crrtena unoer boln the advancement of education ana the advancement o* citizenship or community development heaoin 4 1.T700001 11$t February 20171 Section D Achievemellts aiid performance Summary of the main achievements of the charity Ounng the year Both sections of the group have remained active. Numbers have remained constant however are smaller than in previous years. It is hoped that a recruitment drive will help to boost the numbers in the coming vear. Section meetings take place during term-time following a structured programme to engage and support young people in their personal development empowering tnem to make a positive contribution to society. Both Cub and Scoul sertions enjoyed weekends awa Section E Financial Review 81 iel statement oi the Chari￿s poiw on reserves Reseryes Policy The iirouD's pol..cy on reserves Is to hold suth"¢ien resour￿5 to continue me.Ghantable aciivities of the group shoults Income and fundiaismg activities fall short. The Group Execuvve Lommrt1￿ Coiisiders that the gioup should hold a sum equwalent to 6 montns running costs. circa £2000 i)uanlity and explain any deswJnabons Details ol any funds maleriailv In deT1CIt (circumstances plus steps to eliminalei Furthp.T financial review details iopthonal infom)ationl You may choose to Include adaitsonal Information, where relevant, aDOUI.' the chariry's principal sources ol fund< (including any fundraisingl". LT7D0001 (1st Febnjary 2017) . how expenditure has supported the key objectives of the charity., The Group Executive regulaty monitors the levels of bank balances and the Interest rates received to ensure the group obtsins maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a penod of notice before funds may be withdrawn, before doing so the Group Executive considers the ¢ash flow requirements. • investment policy and objectives Investment Policy (Specimen 21 The Group does not have sufficient fvnds to invest in longer tem investments The Group has therefore adopted 2 risk averse strategy to the Investment of Ils funds. All funds are held in cash using onty mainstream banks or building societies. Section F Other Oplional Information Plans for futu￿ periods Idetails of any significant activities planned lo achieve them) Section G Declaration The trustees declare that they have approved the trustees, rewrt atM)ve Signed on behalf of the charity's Iruslees Signaturels) Full namels} Andrew McDowell Ronan Clancy Position leg Secretary. Chairl Chairman Secretary Dale 6 LfK00001 11st February 20171