## Trustees' Annual Report ## For the period From (start date) **0 1 0 1 2 1** to end date **3 1 1 2 2 1** |**Section A**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**| |---|---|---|---|---|---|---|---|---| |Charity name
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76th Belfast Scout Group
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for whole year**| |---|---|---|---| ||Joan Barton|Group ScoutLeader|| ||Jennifer Hamilton|Secretary|| ||ElisaDavidson|Treasurer|| ||HarryPorter||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) |Type of advisor|Name|Address| |---|---|---| |N/A||| |||| |||| |||| 1 LT700001 (1st February 2017) ## **Section B Structure, governance and management** Description of the charity’s trusts |Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
(e.g. trust deed, constitution)|The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| |---|---| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) |You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section leaders (if opted to take on
the responsibility) and parent’s representation and meets
every 12 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| |---|---| 2 LT700001 (1st February 2017) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre, school and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.| 3 LT700001 (1st February 2017) |**Section C**|**Objectives and activities**| |---|---| |Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document|
**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||
A comprehensive list of activities can be found at:
https://members.scouts.org.uk/supportresources/search/?cat
=26,407,351
From this list a selection are completed each term relating to
the objects.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.|Each Adult Leader is dedicated to contibute their time time
weekly across the Scouting Year. Our Leaders commit to
working to Group, District, County and NI level where
required, ensuring the Group benefits from participation in all
activities where possible.| |---|---| 4 LT700001 (1st February 2017) |Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||Beavers meet weekly taking part in activities such as games,
crafts, singing, visiting places of interest, doing many good
turns and much outdoor activity. They had the opportunity to
take part in a Beaver Overnight, for many their first night
away from home! Cubs meet weekly taking part in a wide
range of activities designed to be interesting and
challenging. Much time spent outdoors learning new skills,
and a full weekend camp is offered to all. Scouts meet
weekly featuring prominently outdoor activities learning
various skills including map reading, camp cooking, first aid,
all preparing for a week long camp in the Summer.
Explorers meet monthly and are encouraged to lead
themselves deciding on the programme with support /
guidance from leaders. They have a wider scope for
activities.| |###
**Section E**|**Financial Review**| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £6767.48 against
this at year end. This is above the level required for
operating expenses. However this can be explained by the
annual capitation fees falling due for payment in February of
2022. This figure falls to approx £1000 upon payment of
fees to HQ and heating & lighting cost to the premises.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 6 months running costs, circa
£1000.| Details of any funds materially in deficit (circumstances plus steps to eliminate) N/A Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: 5 LT700001 (1st February 2017) |• investment policy and objectives
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
| |---|---| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||Each year we will continue to offer a rolling programme of
wide ranging activities creating a balanced programme
actively engaging and supporting young people in their
personal development, empowering them to make a positive
contribution to society.| **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees ||||||||| |---|---|---|---|---|---|---|---| |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|~~_Elisa Davison_~~||||||~~_Jennifer Hamilton_~~| ||||||||| ||Elisa Davison||||||Jennifer Hamilton| ||||||||| ||Treasurer||||||Secretary| ||2
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