Trustees, Annual Report For the period Fr(¥n l•l•rt d•tel o end dat• SoctioTI A Rcltrence atid adrninlstration dot3115 Ch•rfty nam• si Hillsbjrough s1 Group Olh•r n•rn•# th• L•rlty * knTrn by R•gl8l•r•d chartty numb•r IW •ny> HQ f•pttIOn nurnr Cha9 pth•l •(klr• 29 Ballynahinth Road Hillsborotsg Poste N•mw 01 th• ¢h•tlty trv¥• Tho m•n•g•d th• Ghanty dutw¥J Ihts t•p(9 p•r>J IT•• N4m• omc• Ilf •ny) D•t•• et•d11 not Mark M¢k•ag Grcwp Scoul Leader Seuela Chairperson Van8ua Rhr0 Anne Thom Cathedne R JesslcB Kidd Llndsay Reid Natalle Wra Geor ina Huston Mike Mccracken 10 11 12 N•m•8 •nd addr•1 of•dvi¥ws {optwJnal informat)n •ncourn9ad as b•st prnctk•) ypa o Nawne fess (ffipson Sol¢ilofS ¢1kn5P Leg81 Independent 9 The Square. Hi115borou9h 8T26 6AG 75 Walerkx) Ro8d. Lisbum xamRI•i la Our bnl•rn•l 8lt•• W•b Stt•.' 1st Hi15bwtyJgh Scout Group Annual Report 2022-23 Page 1 04101r2023
Section B Structurc, governance and Tnana9CTnont D8script50n of th8 charity's trusts Typ8 of gDvernTrng docurnent st Hillsborough Scoul Group's gov8ming document5 are hose of the Scout Assocl8llon. They consist ol a Royal harler, which in turn gives aulhoiily to the Bye Laws of the ssociBtron 8nd Th8 POIy, Organlsataon ènd Rulès of Thè coul Assoc¢alion. le.9. Irust deed. ¢onslitutionl How Ihè charfty Is constitLtt•d st Hillsborough Group is 8 bust est8blish8d under its rul8S h(ch arè common lo All Scouts. lè.g. Intst, assocl8llon. company) Tiusl8a sèlèctK)n mèthods (8.9. Hppolnled by, elte[l by) he Trusl8es are appolnlod In accordance with the Pollcy, r9anis8lion ant1 Rulès ol Th• Scout Assou81ion. Addition81 governance issues loplional Informallon but gncourag8d as best praclicel You MJY ch00s8 to includ8 8ddllx)n81 inlorrnallon, where relovanl, about-. 1st Hill$borough Scotjl Grovp IYh8 Group") is man8g8d by the Group Executivè Cornmlltae, thè mambars of whlch ar& th8 'Charily Tru518es' ol the Scout Group whloh 15 an aducational charity. As charity trustees they are fesponsible for complylng wSth charity legislallon. This includes the fèglslralion. k8•ping propor accounts and making relums to the Challty Commission as appropriate. PolicS And prordure3 Bdopted ft>r.' ) th8 induction 4nd tr8inin9 01 Iru5tees'. bl trusle•' con5Klgr8tion ol naior ri5k5 and th8 systems and proc8dures lo manago th•m Tho Commlltea consists 013 independent representatives, Chalr, Treasuref and Secrelary together with the GfOUP Scout L8ad8f, individual section leaders & parent rapresenlallon and moets ev•ry month. M8rnb8r5 of the Execulwe Commilt8è {x)Mpt&.Ss•fiIfja1 Inlorm8lk)n for Executive Cornmiltee, training within 5 months ol joining the committee. Th15 Group Executive Committee exis¢8 lo support the Group Scout Lèad8r In me•tlng tha r•sponslbllltlas of tha appoinlmonis And is responslbl• for.. Thtr malntenancé ofGroup property.. Th• ralsing ol fttnds and admlnlstf811on of Group financo., Thè Insuranc8 of porsons. property and oqulpment., Group publlc oecasions., Ass151iTrg In reofUTrtm8nl ol18ad8rs and other adult support.. Appoinling any svb conTrmi11è5 that may be required.. Appoinllng Group Administrators and AdVOrS othèr than those who Bre elected. Risk and IntgTnal Control The Group Ex8culive Committ88 has id8ntifled the rn8jOT rlsks to whlch Ih&y b8118ve the Group is oxposed, th&s h8ve been r8Vl8w8d and sysl8ms hav8 b88n established lo mÈligat8 8gainst th8m. Th• m8ln aro8s of con¢8m that h8V8 bgen i(5811tth8d are.. Damage to buildings, PTOPOrty and equipment. The Group would r8quest th8 use of bullding5. property arbd equiprnenl frorn newJhbouring or98nisatiorbs, chuFchgs, commvnTrty centre and other st Group5. Simit8r reciprocal rr8ng8m8nts exist with th8s8 organls8tions. The Group periodically checks that Himsborough Scout & Community all has suffieA8nt buildings and Ix)ntents insur8n(x in place to milig8t8 against ptrimantftt k>ss. Th* GToup 8150 ha5 suffici8nt 8quipmont insuranca lo cov•r pèmianenl loss of its 8qvipwnent. 1st Hillsborough Scout Group Annual Report 2022-23 P8ge 2 0410112023
Scction B Structure. governance and management IcontinLJedl Injury 40 leadess. heis. supporters and tn8n]bers. The Group through the capitation fees contritjutes to the Scout Assockalions natKnal accadenl irtsuranc8 poIKy. Rk Assossments afe undertak8n before am actFVbti85. Reduc8d income from fvnd r8ising. The Gup is pvimarily f81iant upon income frorn subscriptions 8nd fiJndr8ksing. Th8 group does hokl a re5ewve to ensure th• cntinuity of activ115 shoukj thèr• bts a major rnductwjn in intxne. The Committee could raise th8 valuè of subscriptions lo incfease the income to the group on an ongoin9 basis. elher temporarily or P8fmanèntty. Reduclfjon or k)ss of laadors. The group is tot81ty reliant pon ¥OnteerS to run and adminisl8r th• acthfllias ol thè gfOUP. If there W8s a r8ductK)n the numb•i of18ad•rs lo an unacc•ptrble 1&¥81 in 8 P8rt6Cvlars•Ctn or thè gmup as a whole then there woukl hav• to b• a cOntracn, consolKlation or closur8 of a s8ct)n. In th• worst-ca80 sc•nario. ¢mplete &)sur8 ol lh8 Group. Reduc1 or los$ of mamb•rs. Thè Group provldes activiii8s for all youn9 poop aged 4 10 18. 11 th8r8 was a redLIctn in rnembership in 8 partUr section or the 9roup as a whokn then there woukl h8ve to be a conlr8ctK)n, consolJation or dosure of a sectipn. In Ihe wors1 ¢as• scenarbo. thè Ix)mpl818 dosur• of the Group. Thls r15k Is currenlty low as there are wailing lists. Sectlon C Objectives and activities Ul'.Iliial Ji¥ o.. :Ii¥ LlidS1'y seloul in its goveming document hv Purpose 01 Sctiultyly couting exists Io 8Cti¥oty•ngag8 8nd support >vung pla in thair p•tsonal 0ov6kJpment. mpowènng tham lo make a positN• contribution to SOcty. hè va•5 01 Scoutmg s Scouts wè are gukJ•d ty tha8• wa•8.. ntegrity- We act wilh int•grily.' we aro honesl, Injsiworthy nd loyal. •sp•ct. W• ha¥ so11.resp8rt and rospoct for othern. are . We supwl othors and tako care of the worfd eli8f. We explore ovr faiths. beli8ts and altslude8. O-operath)n. Wo make a positive differe). wa c perate wsth others and make friends. he Scoul Method Coutw takès pl8whon y01m p•oplo. kn partnarshlp ilh at1ults, work lOth•r b83od on tho alues of Scouling and.. enjoywhat Ihey are dowig and fun lake part in 8Ctivilies j0(5 and outdoor le8m byd09 Sha in spiritual rellectK)n takè r8sponsibli.ty and mak• clloices undertak• n•w and chaMengirvJ activities ak• and11¥o by their Promiso. 1st Hillsborough Scout Gr¢yJp Annual Report2022-23 Page 3 0410112023
Summary of the main activities inr818tion to these objects 8adgework covèring MultW strands ol aclivity.Ouldoor activsti8s at catNP5. a local foiest and otheradvenlurelcullvre centr8s..T8amwotking activities.Oulreach through fundr815ing for other chariti•s. Participation in Th& Scout Asswialion"You Sh8pè" and"AMillion Hands" initiatives. Operat8s as 8 'who18 comrnvnity, org8nisatx>n. S•• htlps.'I1wv.18C8b0Ok.c0MIlsthI1IsbO[DVgh5COUtgrouP1nd https.'111sthillsbofDugh5couts.orgl Additional detgib of Ihe obi•ctiV95 and 8ctNitigs loptk>nal Infomiatw)n but encovraged as best practice) You may choo•• to include fijrther st8t•m8nts. wh•r• r•l&v8nt, about". 1$1 Hillsborough Scout Group wishes to acknowledg• th contribution made by unrfoTm8d derS and OCC8SK)nal hèlpèrs who without their lime and dedKalion no Scouting Activities would happ8n. ' pollcy on grantsmaklng". • contrlbutlon mad• by volunl•81s', pD1Y on investment5. Public bgnefit slalemenl h8 Group m88ts thè ChaiTrly Commisslon's publlc b•nefit iteria under both the advancement of8ducalK>n and th8 dvancement of citizenship or community d8veloprTtenl 8adin9S. Section D Achicvenici)15 and perforni&lllCQ Summa of thè maln a¢hlavornents of the charlty durlng th& yéar D8lN•f8d a quality. slfuctured progrnmrn8 of acllvltles uslng ihe l(am•work of The Scout Association. reading lo Chief Scout's Awards and Dvké of Edlnbufgh's Awards Youth m6mbershlp Increased- from 212 to 221. whlch Includes Squirrels as they were incorporated inlo Scouts last year. We hav8 enjoyed the return to post covid normallty with various camps. rallies nd dlslrict evenls attended in addilion to our weekly galherings. Financial Roviow Res•rve• Policy Th• Group's policy on reserves IB lo hold sufflclonl resovrcos to conllnuo the charl10b activities of the group should income and fundraising 8cllvllies fall shoil. The Group Executive Committee considers Ihal the group should hokj 8 sum equiva1 10 4 months running (xjsts. £501H) Soctioii E Br¢ef statement of the charlty's pollcyon reseryes auantlfy and •xplaln any d8slgnatlons Thè Group hèld unr•strkled fes0ry6s lexcludlng sactlon fundsl of approximately £16447.89 against Ihls al y881 and. Thls i% atrm) th•18v81 r8quk•d for operatlng exp8nses. Datalls of any funds matèrially in dèficit circumstances lus sle s lo eliminat No fund5 w•r• in d•flclt al y•ar 8nd Furth8F financial r8view details loplK)nal inft)rm8tion} You may ¢hoo¥e lo include additional infDrmation. wh8re rav8t. about charity's Principal sources of fvnds {including any fundiaisingl.. Membership subscriptions lotalled £17827.79 whgch is in line with last year. We were abl8 to cl8irn GiftAid again Ihis ye8rofwhKh £3822.50 was r8¢xJver•d. The Group would lik8 to 8cknowl8dg8 ongoing financial support from th Education Authority amounting lo £3000 foi g8neT81 use 8nd frorn Lisbum and Castlereagh City Council 8mounting lo £1960.28 tOW8rds Cafnping Equipment which was an amazing help with our summer camps. £5633.50 Loan repayment instslment was re¢eived from Hillsborough Scout & C0rnrNLblty Hall Group this year. This ltravè5 an outstanding capital balonc8 of £11267 to be repaNJ over the next 2 yoars. 1st Hillsborotsgh Scout Group intends to use Ihese future payments to further devtrkjp facilities at Hillsborough Scout& Community Hall specifically for the benefit ol scouting bul also for general use by the local community Thtr major categoiies ofexpenditure this year were.. Capitat of £8729.50 Hall hire £5300 how exp8nditure has supported the key (bjèctives of the charity 1st Hillsborough Scout Group Annual Report 2022-23 Page 4 0410112023
CsrnpsEvents and Act6vIt$ IwhKh rofl8cts the post cov*J return to nornial acttviti8s} of £Y.477.93 88dg8s and uniform5 01 £3203.79,. and Pufchase ol a portacabin foT £7873.80 using the funds res8ed for the devekjprnent of the scout hall facltS. See 1st Hillsborough Sut Group 2022-2023 Paym•nt5 &Rècèipts Accounts for further details. Investrnent Poll¢ Th8 Gp does nDt have suffici6nt funds to invest in knnger t•mi investments. The Gioup has therefore adopted a risk averse strategy lo the investment of its fund$. All funds are held in c8sh usin9 only mairsstream banks or buildin socielies. Other Optional Information inv8Stm8nt oli and ob. tiv8S Secliori F Plans for future periods Idelai15 of any significantaclivitl85 planned to achieve th8ml The aderS héld a tyanning evening in February 2018 to thnfy priorits'ès for irnproving facilib&S 2nd aelivi118s. Th&s8 induded111 constftjcling an oul£Soor play surface at Hillsborwgh Scout & Communily H311121 provmling beller access lo group transport for off-site ents(3) gaining eaSr ace85s lots adi8c8nlfoT8sI park. Leader retsuilnwl willccffll¥nu8foT all sedK)ns of Group, wilhth8 airns of111 improving the quality ot PTogramme provided 121 reducing the on indmdual leade. These aims are stil Orn5 work ioward5. SÈGtion G DeGlaFalion The trustees doclara that th•y have appfove¢J thè trustaos, report above Signed on behalf of the char¢ly's trustees Signaturelsl Full namelsl ike Mcthcken Pamele Daniel Position (eg Secretary, Chairl Chalr Troasurer Date 1st Hillsborough Scout Group Annual R8port 2022-23 Page S 0410112023