Trustees’ ' Annual Report ## For the period **----- Start of picture text -----**
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SectionA - Reference and administration details
Charity name 108th Belfast (St Brigid's) Scout Group
Registered charity number (if any) PrEFEZ
Charity’s principal address St Brigid's Church of lreland
Ballyclare Road
Newtownabbey Co Antrim
Names of the charity trustees who manage the charity
| Dates: aartocd i ee
Trustee Name | Office (if any)
for whole year
4 Phyllis Cooke wwe eee
2 Nan Mallet | [__Char]
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5 Maureen Davidson | Treasurer |
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Names and addresses of advisers (optional information but encouraged as best practice}
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Description of the charity's trusts Type of governing dnctmnert The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted | the Group is a trust established under its rules which are common to all Scouts. Trustee selection methods |The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice} You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Groupthey are whichresponsibleis an educationalfor complyingcharity.withAslegislation charity trusteesapplicable | to charities. This includes the registration, keeping proper =| accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: ; . : . 7 a) the induction and training of trustees: ne Coraiies conststa ot 3 tediopenniersin b) trustee’ consideration of major risks Chair, Teaaet ani Secretary together wnt the Group and the systems and procedures to Scout Leaders,ae individual section: ieaders (if. opted to take on manage them the responsibility). oe and parent's representation and meets formally at ieast twice a year. Members of the Executive Committee complete ‘Essential information for Executive Committee’ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property, The raising of funds and the administration of Group finance; The insurance of persons, property and equipment, Group public occasions; Assisting in the recruitment of ieaders and other aduit support; Appointing any sub committees that may be required; } Appointing Group Administrators and Advisors other than those who are elected. ## Section B |Structure, governance andmanagement(continued)|| |---|---| |Risk and Internal Control|| |iTheGroup Executive Committeehas identified the major|| |risks towhich they believe the Group is exposed, these have|| |been reviewedand systemshavebeen established to|| |mitigate againstthem. The mainareas ofconcern thathave||| |been identified are:|| |Damagetoihe building, propertyand equipment. TheGroup|| |would requesttheuseofbuildings, propertyandequipment||| |from neighbouring organisations such as the church,|| |icommunitycentreand otherScoutGroups. Similar|| |reciprocal arrangements existwith these organisations. The|| |}Grouphassufficientbuildingsandcontentsinsurance in|| |place to mitigate againstpermanent loss.|| |Injuryto leaders. helpers, supporters and members. The||| |‘Groupthrough thecapitation fees contributestotheScout|| |Associationsnational accidentinsurance policyand also has|| |anon-membersinsurance policy.
RiskAssessments are|| |undertaken before all activities.|| |Reduced incomefromfund raising. TheGroup is primarily|| |reliantupon incomefrom subscriptions and GiftAid. The|| |groupdoes hoida reserve to ensure the continuity of|| |jactivitiesshouldtherebeamajor reduction in income. The|| |Committee could raisethevalue ofsubscriptions to increase|| |litheincometothegrouponanongoing basis, sither|| |temporarilyor permanently.|| |Reduction or loss ofleaders. The group is totally reliant upon|| |ivolunteers to runandadministertheactivitiesofthegroup. If]|| |therewasa reduction in the number of leaderstoan|| |unacceptable level in a particular section or thegroup asa|| |whole then there would have tobe acontraction,|| |consolidation or closure ofa section. In the worstcase|| |scenariothecompleteclosure ofthe Group.|| ||Reduction or lossofmembers. TheGroupprovides activities|| |for allyoung peopleaged6 to 18. Iftherewasa reduction in|| |membership ina particularsection orthegroup aswhole|| |then therewould have to be a contraction, consolidation or|| |(closureofasection. in theworstcase scenario thecomplete|| |closure ofthe Group.|| |‘TheGrouphas in place systemsofinternal controls that are|| |designed to providereasonableassurance against material||| |mismanagementor loss. These include2 signatories for all||| |paymentsand comprehensive insurance policies toensure|| |thatinsurabierisksarecovered.|| **----- Start of picture text -----**
||||||||||| |---|---|---|---|---|---|---|---|---|---| |Section|C|Objectives|and|activities| |The|Purpose|of Scouting| |Summary|of the|objects|of the|charity set|Scouting|exists to|actively engage|and|support young|people| |out|in|its governing|document|in their personal development,| |empowering them|to makea|positive contribution|to|society.||| |The|Values|of Scouting| |As|Scouts we are guided|by these values:| |Integrity|- We|act with|integrity; we are|honest,|trustworthy| |and|loyal.| |Respect|- We|have|self-respect and|respect for|others.| |Care|- We|support others|and|take care of the word|in||| |which|we|live.| |Belief|- We|expiore|our|faiths,|beliefs|and|attitudes.| |Co-operation|- We make a|positive|difference; we co-| |operate with|others|and|make|friends.| |The|Scout|Method| |Scouting|takes place when|young|people,|in partnership with||| |adults,|work|together|based|on|the| |values of Scouting|and:| |- enjoy what they are doing|and|have|fun| |~- take|part in|activities|indoors|and|outdoors| |-|learn|by|doing| |-|share|in|spirituai|refiection| ||- take|responsibility|and|make choices| |-|undertake|new and|chalienging|activities| |- make and|live|by|their|Promise.| |Summary of the main|activities|in|relation|The above|objectives|are achieved by providing an| |to these objects|enjoyable scheme of progressive|training|based on the| |{Scout Promise|and|Law and|guided|by|aduit|leadership.| |This|includes weekly Section|meetings with|age-appropriate| |activities,|including|games,|badgework|and|craft/art| |jactivities.|The young|people|also|participate in Outings|and||| |Camps|and|events|organised|at|both|District and|County| |level.| |Additionai|details|of the|objectives|and|activities|(optional information|but encouraged|as best|practice)| **----- End of picture text -----**
You may choose to include further statements, where relevant, about: * policy on grantmaking; - contribution made by volunteers; - policy on investments. Public benefit statement The Group meets the Charity Commission’s pubiic benefit | criteria under both the advancement of education and the advancement of citizenship or community development headings. i |Summaryofthemain|main achievements of [AllSectionsoftheGroup restarted face-to-face meetings in|| |---|---|---| |the|charity during the year|/May 2021,although numberswere low. Meetingswere held|| ||outsideand followed thequidance issuedbytheScout|| ||{Association toensurethe safety ofall.Written risk||| ||lassessmentswereproduced andapprovedandenhanced|| ||hygiene measuresfollowed. Itwas avery challenging time|| ||and leaders mustbecommended for all theirhardwork in|| ||providing safeprogrammes fortheyoung peopie.|| ||ACubCampwas held at Crawfordsburn ScoutCentre in|| ||August From September2021ail Sectionswereable to|| ||meet inthe Church Hails again. Activities includedgames,|| ||handcraftsand badgework. Wecontinue torebuild the|| ||GroupaftertheCovidPandemic.|| |Section E|Financial Review|||||||| |---|---|---|---|---|---|---|---|---| |Briefstatementofthecharity's policyon|||||||||| |reserves|(Reserves Policy|||||||| ||The
Group's
policy|on|reserves||is|to|hold|sufficient| ||resources to continue the||charitable||activities of|||the group| ||should income and|fundraising||activities|||fall short The|| ||Group Executive Committee considers that||||||the group should|| ||fhold a sum equivalent to||@ months|||running costs, circa||| ||£2000.|||||||| |Quantifyandexplain anydesignations||||||||| |Detailsofanyfunds materially in deficit||||||||| |(circumstancesplusstepsfoeliminate)||||||||| ## Further financial review details {optional information) |You may choose to include additional}|| |---|---| |information, where reievani, about:|| |+ the charity's principal sourcesoffunds;|| |{including anyfundraising);|| |* how expenditurehas supported thekey|| |objectives ofthe charity;|| |* investment policyand objectives|| |jInvestment Policy|| |TheGroup|Group does not have sufficient funds to invesi in ionge| |term|investments. The Group has therefore adopted a risk| |javerse strategy to the investment of its funds. Aji funds are|| |jheid|in cash using only mainstream banks or building| |societies.|| ## Section F Other Optional information |Plansforfuture periods (details ofany|| |---|---| |significant activities planned to achieve|_| |them)|| ## Section G Declaration The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity's trustees **----- Start of picture text -----**
signatures) |DawielsoMt | gf
Full name(s) [MaureenDavidsonJonathan Allen a
Position (eg Secretary, Chair) Group Scout Leader
bate CYT] 7a
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