Diamond Rural Development Group
Annual Report and Receipts and Payments Account
For the year ended 31st December 2022
Northern Ireland Charities Number: 103779
Diamond Rural Development Group
Contents
| Page | |
|---|---|
| Charity Information | 1 |
| Trustees' Annual Report | 2 - 3 |
| Independent Examiner's Report to the Trustees | 4 |
| Statement of Receipts and Payments | 5 |
| Statement of Assets and Liabilities | 6 |
| Notes to the Financial Statements | 7-8 |
Page 1
Diamond Rural Development Group
References and administrative details
Charity Name: Diamond Rural Development Group Charity Registration Number: 103779 Contact Address: 114 Diamond Road Dromara, Dromore, Co. Down BT25 2PX Trustees: David Meeke Ian Ward LLB Steven Clarke Mark Sleator Independent Examiner: Alan Roulston FCA Bankers: Santander
Diamond Rural Development Group
Page 2
Trustees' Annual Report for the period ended 31st December 2022
The trustees present the annual report and accounts for Diamond Rural Development Group for the year ended 31st December 2022
Objectives and Activities
The organisation has been set up with the aim to promote the benefit of the inhabitants of the Skeogh area and its environs without distinction of age, sex, race, political, religious or other opinion. It will do so by associating the statutory authorities, voluntary organisations and inhabiitants in a common effort to advance education and to provide facilities in the interests of the social welfare, education, recreation or other leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
Achievements, Performance & Public Benefit
We are a rural community group based between Dromore and Dromara Co Down whose aims are to promote local community skills, increase social inclusion and help reduce marginalization and social isolation. We regularly organise community events which have included food hygiene training, PSNI safety events, cookery demonstrations, craft classes, First Aid training, children’s Sunday school, music workshops, tractor runs, beetle drives, treasure hunts, community information evenings, bar-be-ques and family fun nights.
Financial Review
The charities funds have decreased over the year and the group is dependent on sourcing third party funding in order to run events.
Going Concern
The trustees have reviewed their financial position and are in a position to continue running events next year. The nature and number of events will be dependent on the what funding opportunities arise and how they fit in with the groups aims and objectives. As such the financial statements for the year ended 31st December 2022 can be signed off as a going concern.
Structure, Governance and Management
Governing Document and Constitution of the Charity
The charity is governed by its constitution.
Recruitment and Appointment of Volunteers
The Trustees welcome new volunteers to help with the running of the charity, any new volunteers initially meet with the Trustees so they have a understanding of the work involved are given training and support.
Page 3
Organisational Structure
The governing body of the charity is the board of trustee's who are listed on the information page. The charity is run by the trustee's who work together to make decisions regarding the running of the charity.
Statement of Trustees' Responsibilities
The Trustees are responsible for preparing the Trustee's Report and the Statement of Receipts and Payments and Statement of Assets and Liabilities in accordance with applicable law and regulations.
The law applicable to Charities in Northern Ireland with income of less than £250,000 requires the Trustees to prepare a statement of Receipts and Payments and a Statement of Assets and Liabilities for each financial year.
The Trustees are responsible for keeping accounting records that are sufficent to show and explain the transactions and disclose with reasonable accruacy at any time the Assets and Liabilities of the charity. They are also responsible for safeguarding the Assets of the charity and hence taking resaonable steps for the prevention and detection of fraud and other irregularities.
Statement as to disclosure to our examiners
In so far as the trustees are aware at the timing of approving our trustees' annual report: - there is no relevant audit information of which the charity's auditor is unaware; and - the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the charity's auditor is aware of that information.
Independent Examiner
The examiner, Alan Roulston has indicated their willingness to continue in office.
On behalf of the Trustees
Steven Clarke - Trustee
Mark Sleator - Trustee
Independent Examiner's Report to Diamond Rural Development Group Page 4
I report on the accounts of the charity for the year ended 31st December 2022 which are set out on pages 5-6.
Respective responsibilities of Trustees and Examiner
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008.
It is my responsibility to:
-
examine the accounts under section 65 of the Charities Act;
-
follow the procedures laid down in the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act; and
-
state whether particular matters have come to my attention.
Basis of Independent Examiner's report
I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act.
My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters.
My role is to state whether any material matters have come to my attention giving me cause to believe:
-
That accounting records were not kept in accordance with section 63 of the Charities Act
-
That the accounts do not accord with those accounting records
-
That the accounts do not comply with the accounting requirements of the Charities Act
-
That there is further information needed for a proper understanding of the accounts to be reached.
Independent examiner's statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention.
Alan Roulston FCA 18 Villawood Road Ashfield Dromore BT25 1LG
Diamond Rural Development Group
Page 5
Statement of Receipts & Payments for the year ended 31st December 2022
| Note Income from: Donations Fundraising 2 Events 3 Grant Funding 4 Total income Expenditure on: Raising Funds Charitable Activities 5 Total expenditure Net income / (expenditure) resources |
Unrestricted funds Restricted funds Total funds Prior year total funds 400 0 400 150 0 0 0 0 1,550 0 1,550 0 0 2,784 2,784 5,576 |
|---|---|
| 1,950 2,784 4,734 5,726 |
|
| 0 0 0 0 2,149 1,921 4,070 6,543 |
|
| 2,149 1,921 4,070 6,543 |
|
| (199) 863 664 (817) |
Diamond Rural Development Group
Page 6
Statement of Assets & Liabilities- Year Ended 31st December 2022
| Reconciliation of funds at 31st Dec 2022 Total funds brought forward Surplus/(deficit) this year end Total funds carried forward Bank & Cash Balances Cash at bank and in hand Represented by Unrestricted funds Restricted funds Total Funds |
2022 2021 1,681 2,498 664 (817) 2,345 1,681 2,321 1,681 2,321 1,681 2,321 2,544 0 (863) 2,321 1,681 |
|---|---|
Notes on pages 7 to 8 are an integral part of these financial statements.
The financial statements on pages 5 to 6 were approved by the Board of Trustees on 4 May 2023 and signed on its behalf by:
Steven Clarke - Chair Person
Mark Sleator- Treasurer
Diamond Rural Development Group
Page 7
Notes to the financial statements for the year ended 31st December 2022
1. Accounting policies
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
a) Preparation of accounts on a going concern basis
The Group meets its financial obligations mainly from income received at events the Group run and also from making grant funding applications for specific purposes. The Group has some reserves and so if there was a fall in income then it could still continue but with reduced activity. The expenditure relating to grant income is mostly dependent on the funding being successful and as such if this income dropped then the group would also have a drop in expenditure. Therefore these financial statements have been prepared on a going concern basis.
b) Income
Income is accounted for on a cash receipts basis as the amount is collected and are allocated as either restricted or unrestricted funds according to the terms of the donation.
c) Expenditure
Expenditure is recognised on a cash payments basis.
d) Cash and cash equivalents
Cash and cash equivalents includes cash in hand, deposits held at call with banks, other short-term highly liquid investments with original maturities of three months or less and bank overdrafts.
i) Funds
Funds are classified as either restricted funds or unrestricted funds, defined as follows:
Restricted funds are funds subject to specific requirements as to their use which may be declared by the donor or with their authority or created through legal processes, but still within the wider objects of the Group.
Unrestricted funds are expendable at the discretion of the trustees in furtherance of the objects of the charity. If parts of the unrestricted funds are earmarked at the discretion of the trustees for a particular purpose, they are designated as a separate fund. This designation has an administrative purpose only and does not legally restrict the trustees’ discretion to apply the fund.
2. Fundraising
| 3. Events Coffee Morning |
Unrestricted Restricted Total 2022 Total 2021 0 0 |
|---|---|
| 0 0 0 0 |
|
| Unrestricted Restricted Total 2022 Total 2021 1,550 0 |
|
| 0 0 1,550 0 |
Page 8
4. Grants
| 4. Grants | Page 8 |
|---|---|
| ABC Council Running Costs Grant DFC Volunteer Small Grants ABC Council DAERA Micro Grant Ulster-Scots Agency- Covid Recovery |
Unrestricted Restricted Total 2022 Total 2021 1,134 1,134 1,045 0 0 760 760 500 890 890 1,045 0 2,986 |
| 0 2,784 2,784 5,576 |
5. Analysis of Expenditure
| Charitable Activities Insurance Heating Oil Catering Hall Rent New Door Musical Performance Electrical Repairs New Lighting Printer Ink General Repairs Covid 19 Food Hampers Christmas Gifts for Community Foot Operated Sanitizer Station Laptop Wall Mounted Screen Gazebo Historical Talk Supper Total |
Unrestricted Restricted Total 2022 Total 2021 121 122 243 324 400 407 807 343 175 175 34 595 700 1,295 1,275 96 504 600 0 50 100 150 0 800 800 0 74 -74 0 460 13 -13 0 53 0 120 0 520 0 129 0 420 0 900 0 744 0 946 0 150 0 125 |
|---|---|
| 2,149 1,921 4,070 6,543 |
6. Taxation
Diamond Rural Development Group is not subject to taxation on its charitable activities.
7. Analysis of trustee remuneration and expenses.
No Trustee received any payments other than for out of pocket expenses incurred on behalf of the group