Pole las5 Commuhl Assoeiatlon Sall Gardeos Ltd ort of the Trustees for the Year Ended 31 March 2023 The Irustees who are also directOTS of the charity for the purw)ses of the Companies Act 2006, present tlieir report with the financial statements of the charity for the year cndcd 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charilies preparing their accounts in accordance with tlie Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (eff¢ctiv¢ l January 2019). OBJECTIVES AND AcfiviTIES Vlslon To provid6 a safe and well resourced ¢entre which is a focal point within an improved Colin cominunity area. Mission To provide quality services which help improve quality of life of people in ihe Colin area.
Pole lass Communl Sall Gardens Ltd Association ort of the Tru51ees for the Year Ended 31 March 2023 OBJEcfivKs AND AcT[TIEs Public benefEt (A) provide facilities and amenities in the interests of social welfare for recreation and other leisure time occupations with the object of ifftprovin8 the Conditions of life foT the said residents. The direct benefits flowihg from this purpose include: Improved skills development and employment prospects Improved sense of commiinity pride and active citizenship Improved access to mental health themed initiatives Improved liealth & w¢llbeing Improved health & fitness Improved access to sport and leisure These ben¢fits can be demonstrat¢d by Increase in residents gaining employment Increase in residents taking part in community ¢vent$ Increase in residents volunt¢¢ring R¢duction in residents attending GPS Reduction in self harin & statistics as reported by S Increascd attendance in sport & leisure eviden¢¢d through pitch and programme usage. (B) relieve those in need by reason of youth, age. ill-health, disability or other. disadvantage Tlie direct benefits flowing from this purpose iiiclude: R¢du¢tion in anti-social behaviour. incidents and community related crime The number of young people attendin8 youth drop in The number of young people attending youth interventions The number of residents with a disabiliiy attending Centre activities. These benefits can be demonstrated by R¢duction in reported crime identifi¢d by NISRA and PSNI statistics Feedback from resident's surveys Analysi5 of completed registration forms (C) &dvan¢e education and promote health The direct ben¢fits flowing from this purpose include: Increase in education attainment at Level l & Level 2 Improved attendance at annual healih & wellbeing day. These benefits can be d¢monstrated by Analysi5 of NISRA statistics of residents gaining qualifications R¢du¢tÉon In smoking* al¢ohol & drug misuse as evid¢nce by SET reports There is no harm arising from our PUTposes. The charity's beneficiaries are primarlly but not exclusively residents living in the Colin ar¢& There is no private bcn¢fit flowing from the puipos¢s. The truste¢s has complied with the duty to have regard to the guidance issued by the Charity Commission for Northern Ireland und¢r section 4(b) of the Charlties Act.
Pole lass Communi Sall Gardells Ltd AssocAation ort of the Truslees for the Year Ended 31 March 2023 OBJECTIVES AND ACTIVITIF Values - Empow¢rm¢nt Inclusion Participation and involvement Partn¢rship and collective action Strategic Aims To ensure the overall strategic direction for the management of Poleglass Community Association @ Sally Gardens is achieved. To promote effective usage and 5UStainabAlity of the centre To build the ¢apacity of the community through local leadership. centre's users and local groups To Identify the needs of young people and improve social interaction and opportunities To promote community health. saf¢ty and social wellb¢ing To develop, promote and implement a progiamme of services and activities throughout the year To establish, develop and maintain high class sports facilities ift the area To promote good relations in the Colin and with other areas Our funding strat¢gtes and op¢rational plan links directly to the aims e4nd objectives of the organisation with funding sourced to direct and deliver on our strategic aims.
Pole lass Commulli Sall Gardens Ltd Assoeiation ort of the Trustees for the Year Ellded 31 MY4r¢h 2023 STRATEGIC REPORT Achlevement gnd performance Charitable activities Undoubtedly, the comtllunity and voluntary sector are ent¢ring a challenging period of uncertainty at a tiine when demand for s¢rvices are high. PCA @ Sally Gardens remain committed to delivering essential serviccs in areas suGh as cominunity development. health & wellbeing, regeneration. youth work, providing community facilities, education and training. Capacity building is at the heart of our work linked to positive change. The centre remains a vilal hub of the community. A strong commitment from our Board, staff and volunteers has created a vibrant welcoming community centre. Our services remain diverse and needs based to support emotional health and well-being with activities such as Tai Chi, Qi Gon& Adverse Cliildhood Experi¢nces, Music Therapyj Mindfulness. Trauma Informed Practice and Yoga? Wlth nutritional and fitness advioe. We are delighted to have beeii successful in securing a tliree-year funding allocation froin the Lottery's People & Communities, thc proj¢ct aims to address health and deprtvation inequalities in the Colin area and will focus on building ¢apacity, Anerease skills and knowledge of resid¢nts to improve heallh and wellbeing with a pai'ticular focus on r¢ducin8 social isolation. The proj¢¢t will work with existing local cominunity groups* residents, and vulnerable people suffering isolation and deemed at risk. Our project ivill support local residents experiencing difficulties and ¢hallenEeS from COVID-19 crisis. The main difference will be an improvement in health & w¢llb¢in& reduced social iso12tioii and improved community integration, Our approach is very fluid and ne¢d8 led creating an individual approach will ensure barriers to progressionldevelopment ar¢ tackled at both a cenlr¢ level and referral to specialist services. Our Building Your Future (B YF) proje¢t has been an immense success iinproving cmployinejit prospects foi, unemployed job seekers and economically inactive individuals. through the provisioii of an employabil ity programm¢ fo¢using on preparing individuals to access, prepare, secure and sustain labour market opportunities aligned to the initiatives arising from the significant publi¢ procurement capital iiiveslment programme across specifically the Colin area of Wesi Belfast and Ihe city growth in g¢neral. The centre remains a vital hub of the community. The range and diversity of s¢rvices demonstrale front line services is a k¢y priority to meel the growing need of residents living in the Colin area. Funding and sustainab(lity is constant variable in th¢ community and voluntary sector. PCA @ Sally Gardens have sourced a diverse range of funding from European Social Fund. D, Dfc, Belfast City Coun¢il Small Grants, Urban Villages. BCC Capacity Building Grant, DOH Mental Health Fund. CIT Health & Wellbeing, and CIT Community Safety. The centre Continues to hosl vital community services to include counselling, alternative therapies. art. drarna, job club, advice clinic, health & fitness, adults based programmes, befriending service, education & training youth drop in and much more. Partnership and collaboration remains a core function. linder Urban Villages PCA @ Sally Gardens are the l¢ad in a capacity building prograrnme with Lagmore Community Forum, MELYCA. lonad na Fuiseoige and Footprints. We are involved in a range of networks to benefit the community such as, West wide Community in Transition Health & Wellbeing & Community Safety. Menlal Health funded Mind Matters sub regional collaborative proj¢Gt involving PCA @ Sally Gardens, Coynty Down Rural Community NetworK Th¢ Resurgam Trus( Peninsula Healthy Living Partnership will benefit from shared learning from the project. In addition, regional work has becoming a focus as PCA @ Sally Gardens is a mernber of the Healthy Living Alliance which provides thematic work on social pr¢s¢ribin& physical a¢ttvity, health ¢ampaAgns such as national nonsmoking day and world suicide prevention day.
Pole lass Communl Sall Gardens Ltd Assoclation ort of the Trustees for the Year Ended 31 March 2023 PCA @ Sally Gardens are involv¢d in a number of youth based interventions, centre based and outreach. PCA @ Sally Garden5 have a strategic approach to youth work ¢nsuring it miirors policy such as Priorities for Youth. Sally Gai'dens Youth provision reinains a cor¢ area of work for young people in post PTimary education. Activities provided include drop in, football, personal dev¢lopment programmes and a broad based curriculum of qualifications. Projects are designed and delivered based on the n¢cds of young peopl¢. Our youth team work on a daily basis to help build confidence. self-este¢m and teach our young people skills for the future. Each route taken depends on the needs of the individua]. We l)ave encouraged young people to continue in education, promoted other ¢ducationltraining options or guided young people into employment. Flnanelal revlew Flnan¢lal Review The company had net incorning resources for the year of £21,482 {2022: n¢t incoming rcsour¢es of £1,432), wl)i¢h reflected the coinplction of a number of proj¢cts during the year. Unrestricted funds Increased by £26,274, while reslricted funds decreased by £4,792. Prlnclpal funding sources PCA @ Sally Gardens r¢ceive funding from Department for Communities and B¢lfast City Council to undertak¢ ¢or¢ activities that have a positive impact on the Colin area. PCA @ Sally Garden$ hav¢ sourced a diverse range of funding from European Social Fund, DtE. Dfc. CIT Health & Wellbeing, CIT Community Saf¢ty. Belfast City Council Small Grants, Urban Villag¢s, BCC Capacity Building Grant, National Lottery Awnrds for All, Education Authority and securing lenders. Reserve5 polley Tlie charities policy is to retain a level of free reserves, which matches the needs of the organi5ation both at the current time and in the foreseeable future. It is the policy of the charity to maintain fr¢e reserves in unrestri¢ted funds at a l¢v¢l equivalent to six month's expenditure. The Director5 consider that reserves should be the equivalent of six month's personnel and overhead Costs, calculated and reviewed annually. Reserves at this level will ensure that. in the event of a significant drop in funding, they will be able lo continiie the charity's current activities while consideration 15 given to ways in which additional funds may be raised. This Icvel of reserves has been maintained throughout the year. The charity has d¢veloped a plan to establish and maintain this agreed level of free reserve5. Th¢ charity will continue to monitor compliancc with this pollcy on a regular basis and the Board will review the appropriateness of the policy annually. Growing Concern Considering th¢ projected cuts to the sector a major concerns exits in relalion to access to funding and maintaining existing services while trying io develop strategically in terms of financial sustainability. Economic commentator5 ar¢ forecasting a return to econom¥¢ growth in 2023 however OECD Skills Strategy Northern Ireland (United Kingdom) stats COVID-19 will lead to higher levels of unemployment aiid economic inaclivity, as workers are laid-off from businesses which are struggling to remain afloat, or which are forced to close entirely highlighting the importance of our services Within the community, Future plans PCA @ Sally Gardens will continue to try and Source additional funding to fill gaps in service particularly around youth provision, health & wellbeing, employability, tackling poverty and provision identified by continued comtnunity consultations, resear¢h reports, project evaluations and current statistics. The new ext¢nsion to our Healthy Living Centre funded by Urban Villages will be a njor asset and development area around service provision.
Pole lass Communi Sall Gardens Ltd Asso¢i#tlon ort of the Trustees for the Year Lnded 31 MRrch 2023 STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its gov¢Tnin8 documenL a deed of trust, and constitutes a limitd Company, ITmit¢d by guarantee. as d¢fIned by the Companies Act 2006. Covernance of the Organtsfition The charity is a company limited by guarantee and is governed by its Memorandum and Articles of Association. During the period under review the directors met on a monthly basis. Trust¢esldirectors are appointed by nominations made in writing by any existing director. At the General Meeting nominated director5 are appointed by election. New directors will undertake an induction as per Trustee Induction Policy & Procedures to ensurc trustces have a ¢le8r understanding of th¢ir responsibility to run the charily in line with legal iequirements and best practi¢¢. The trustees conduct an annual r¢view of the strategic plan and at the same time review board p¢rfornian¢e. Polici¢s and proccdure5 ar¢ r¢vi¢wcd and updat¢d on an ongoing basis. Key MAnAgement Personnel The trustees annually review the board and senior management team in l¢rms of any skills gaps to ensur¢ a diverse and comprehensive team exists to comprise the key management personnel of the charity in charge of directing and controllin& running and operating the organisation on a day to day basis. All directors give their time freely and no director received r¢muneration in the year. The pay of all staff is bcnchmark¢d against NJC Scales. Rlsk management The trustees have assessed the major risks to which ihe charity is exposed. in particular ihose related to the operations and finances of the ¢harity, and are satisfied that the systems are in pl&ce lo mitigate any exposure to th¢ major risks. The trustees have a risk Manage1ent strategy which comprises: An annual and mid review of the principle risks and uncertainties that Ihe charity face. The establishment of policies. systems and procedures ¢0 mitigale those risks indented in the annuavmid review. The Implementation of procedures designed to minimise or manage any potential impact on the charity sliould those risks matcrialis¢. This work has identified that financial sustainability is a major risk and could affect the charity. Attention and priority has been focused on the development of a funding strategy in line with a business Strat¢gy d¢v¢loped to maximise income generation. thus securing finan¢iAI sustainability. Trustees and senior staff have been focused on non-financial risks arising from fire, health & safety. building maintenance and security. These risks are managed by having robust policies and procedures in place and regular awareness Iraining for staff. PCA @ Sally Gardens over the past number of years have invcsted significant time and effort to ensure its management structur¢s and procedures are highly ¢ffJoient and compliant to meet and exceed the requirements of a wide range of funding bodies. EVENTS SINCE THE END OF THE YEAR Information relating to events since lh¢ end of the year is given in the notes to the financial statements.
Pole lass Communi S211 Cardens Ltd Assoeiatlon ort of the Trustees for the Year Ended 31 March 2023 STATEMENT OF TRUSTEKS, RESPONSIBILITIES The trustces (who are also the directors of Poleglass Community Association @ Sally Gardens Lid for the purposes of company law) are responsible for preparing the Report of the Trustees and tlie financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accout]ling Practice). including Finan¢ial Reportin8 Standard 102 "Th¢ Financial Reporting Standard applicable in ihe UK and Republic of Ireland" Company law r¢quires the trustees to prepare financial statements for each financial year wliich give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources. includii)g the income and expenditure, of the charitable company for thal period. Iii preparing those finhncial statements, the trustees are required to s¢l¢¢t suitable accounting policies and then apply them consistently observe the methods aiid principles in the Charity SORP make judgeincnts and estimates that are reasonable and prudent prepare the financial statements on the going ¢oncern basis unl¢ss it is inappropriate lo pre8ume tliat the Charitable company will continue in business. Tlie trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that tlie finaiicial statements comply with the Companies Act 2006. They are also respoi)sible for safeguarding the assets of the charitable company and h¢n¢c for taking reasonable steps for the prevention and detection of fraud and other irregularities. AUDITORS The auditoi's. Lynn Drak¢ & Co Ltd, will be proposed for re-appointment at ihe forthcoming Annual General Meeting. Report of the truste¢s, incorporating a strategi¢ report. approved by order of the board of trustees, as the company directors, on 7 July 2023 and signed on the board's behalf by: Michael George (Chairperson) - Trustee