,'J Belfasci 5k4iej-Cqurie PECA ELFAST Trustee annual report Financial year 1 September 2016 to 31st August 2017 Charity Name.. Polish Educational and Cultura5 Association Principal adress.. Holy Rosary Primary School. Sunnyside Crescent. BT7 3DB, Belfast Charity number.. 103717 For the purpose of this report Polish Educational and Cultural Association will be referred as PECA and Polish Saturday School in Belfast will be referred as PSSB. Trustees: During the financial year 201612017 thole panel of charity board members changed on the second part of the Annual General Meeting held on 111h March 2017. Previous trustees.. Barbara Snowarska- chairperson, Artur Kaczorowski - vice-chairperson, Malgorzata Komander - secretary and Mariusz Kleczek - treasurer, Grzegorz Skibinski - board members and Ewa Jadczak- board member. New Trustees elected were.. Ewa Kolakowska- chair. Grzegorz Bartosiewcz- v-ce chair. Piotr Bohlen- treasurer, Oliwia Garow- secretary. Magdalena Laszcz - board member, Agnieszka Kucala - board member, Tomasz Cieslar- board member, Marlena Sekula - board member, Ewa Walson - board member. Before the end of financial year few members of the Board gave their resignation. They were.. Ewa Watson. Marlena Sekula, Oliwia Garow oraz Grzegorz Bartosiewicz. Purpose of the charity. Financial year 1st September 2016 to 31 Augusl 2017 was our first full financial year as a registered charity in Northern Ireland. It was a successful year for PECA. We were involved in different projects and events which have been directly related to our aims and objectives as well as the public benefit of the organisation. Our main purpose was running Polish Saturday School as a supplementary school. .'J Belfasci 5.L4i ej.Cqurie BELFAST PECA Based on the previous trustees report presented at the first part of the AGM held on 4 March 2017 PECA'SIPSSB Board responsibilities and achieved goals included.. No agreement to continue to rent premises from St.Michaels PS. Moving to new location in Euston Street PS., Adjusting tuition fees., Preparing. approving and overseeing the budget of PEc￿PS8 Belfast.. assisting in organization of the School and the Association's events- Actively developing volunteering program v4ilh Volunteer Now project and gain funding from Small Volunteer Grant ', Purchase of equipment and materials needed for PSSB., Change of bank account from HSBC to Danske Bank according to recommendations by OFMDFMlnow TEOI., Flegistration in Education Authority as Youth Group and receiving funding for financial year 201612017., Board members as an employer took part in recruitment interviews for teachers according to our recruitment procedures., Advertising statutory goals of the associalion to promote polish language. culture and traditions - Bilingual Belfast project., Taking part in 'B.Me' project together wrth Chinese Welfare Association., co-operation with other Polish organizations and local inslilutions.. applying for grants and other funding for the School and Association's statutory activities., During the course of the year, the Board members, PECAIPSS Belfast employees and volunteers took part in a numbers of training sessions,including.' governance and finances, Risk Assessment, First Aid. Child Protection, Health and Safety. Open Data in a Day publication and distribution of the magazine.Nasz Express. polish magazine promoting cultural events., representing the Association in contacts with statutory bodies and local organizations. support work during events (Mela festival. Polish Independence Day, Award Ceremony of the Gold Cross of Merit to Jerome Mullen- Honorary Consul of the Republic of Poland in Nl, family Christmas day in Skainos). After the change of the boards members. new trustees focus on the main project of the association which was PSSB and had to face a few challenges.. In April, because of the termination of the lease agreement we had to change our premises of the PSSB to new localion to Holy Rosary PS Preparing, approving and overseeing the budget of PECAIPSS Belfast Joining Polish Educationa Forum in Nl- Organisation to support all Polish Schools in Nl Board members as an employer took part in recruitment Intervie￿ for teachers according to our recruitment procedures ,'J Belfascii PECA ELFAST During the course of that time the Board members, PECAIPSS Belfast employees and volunteers took part in a numbers of training sessions.including'. govemance and finances, Risk Assessment, Child Protection. Health and Safety, preparing for the GDPR Started procedures to prepare new website for PSSB and improving Facebook page Talking part in Stronger Together Conference in May 2017 Representing PECA in Racial Equality Suroup meeting Representong PECA on Diversity and Equalrty Gala Awards held in Belfast City Hall During the course of the year we were conlacting and co-operating with many institutionslorganizationslgroups, including= Polish Council - PECA participated in the meetings convened by Consul General of the Flepublic of Poland in Edinburgh Polish Consulate General in Edinburgh- GC Dariusz Adler and Honorary Consul of Poland in Northern Ireland Jerome Mullen Polish Communty Centre 'Cooltura Polish Educational Foium in N I Polfolk o Konrad's Cut-outs Polish Abroad Bangor PL Polish School in Banbridge STEPI Language Clubs w Dungannon Polish Society Belfasl o Belfast City Council NICEM Housing Executive Alternatives CraicN I QUB Stranmillis University College U niversity of U Ister Barnardos Children Law Centre Chinese Welfare Association Nl Russian-speaking Community in Nl Stronger Together Netw)rk Unite Against Hate PUBLIC BENEFIT. The trustees have had regard to the Ch8rity Commission in Nl Public benefit requirement statutory guidance and also to document regarding accounting and reporting regulations around the Trustees Annual Report. FINANCIAL REVIEW We would like to attach receipts and payment accounts report for year ending on 31 August 2017, together with statement of assets and liabilities at the end of the period as well as independent examiner's report. Charity Nam? Chari PECA Receipts and payments accounts le 31 Aug 2017 For the period 0110912016 3111J812017 Section A Receipts and payments Unrestricted fund8 Restricted ftsnds Endowment Total tunds Last yaar rwr•rt£ toth• rwrnBt£ R•¢elpts PSSB schoov admin I￿)rkshOp/ book fees Nasz Express Magazin Grant trom Polish Consulate Edinburgh Grant from Assooalion 'Wspolnota Pol$ka" DOnat￿nsI fundrising Volunteer Small Granla otherltrips,bank interest. etc.) ross Income Annual Retuml .1 49.518 7MIS 7.815 4.77$ 7A63 1A1fj 412 1,92B 1,703 1A16 87.37S 86191 72.901 1.518 87,37S 88,891 72,901 ments Staff Salaries PSSB premises funnin PECA premises runnin Nasz Expre55 Magazin School books PSSB fees refunded School tri s & even15 Volunteers cost Mebershi costs Po$ts el slatione General eyn8es 59.319 69A7Q 9.223 40.463 10.674 costs 9N39 11,QS$ 5.425 322 709 1,812 1.021 397 1￿12 1M26 397 357 561 $28 67.109 459 214 739 st￿ total 1.1SI 71,Q42 1,154 87.109 68.263 76.042 N•t ofrnc•lpt¥payments) Transferd between funds Cash funds last year end C8sh fvnds thls yearend 3.138 6,279 PECA Association P•Tl