REGISTERED COMPANY NUMBER.. N1024481 O¥orthern IreIand) REGISTERED CHARITY NUMBER: 103707 Report of the Trustees and Financial Statements for the Year Ended 31 December 2023 for The Beeches Resource Centre (A Company Limited by Guarantee) Mcclcary & Company Ltd Chartered Accountants Garvey Studios 14 Longstone Street Lisbum Co. Antrim BT28 ITP
The Beeches Resource Centre Contents of the Financial Statements for the Year Ended 31 December 2023 Page Report of the Trustees Independent Examiner's Report Statement of Financial Activities Statement of Financial Position EO to 11 Notes to the Financial Statements 12 to 18 Detailed Statement of Financial Activities 19 to 20
The Beeches Resource Centre Report of the Trustees for the Year Ended 31 December 2023 The trustees who arc also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims The charity's objects and principal activities are to.. l Advance education by providing opportunities for unemployed people who are learning disabled to participate in programmes of integrated directed training and practical work experience for periods in each case not exceeding twelve months. 2 Promote the relief of those individuals with profound learning dilficulties who are unable to undertake vocational training by the provision of therapeutlc facilities and activities. Public Benefit Purpose l.. The direct benefits which flows from this purpose include improved quality of life, more developed cducational and social skills, better health and wellbeing, reduced stress on the disabled beneficiary and their family, a more independent life with greater integration with wider society with opportunities to have a more fulfilled family life, to study, work and be part of the community. Potentially the disabled beneficiary could be exposcd to some risk, but benefits gained in terms of independenc¢ and self-confidence and improved quality of life far outweigh any real or potcntial risk. Risk is mitigated by good support planning including contingency plans. These bencfits are evidenced through feedback from beneficiarics and their families together with statutory agencies and the other organisations we work with. The bencficiaries are people with learning disabilities in Northern Ireland. Purpose 2: The direct benefits which flow from this purpose include stimulating beneficiaries with profound learning difficulties who would not otherwise be stimulated or have the opportunity to develop. this can be demonstrated through itnproved quality of life, better health and wellbeing, reduced stress and beneficiaries with profound learning disabilities not having to travel long distances to receive this level and quality of care. The beneficiaries are people with profound learning disabilities in Northern Ireland. No ham arises from this purpose. Trustees and Employees are required to declare any conflict of interest that might arise.
The Beeches Resource Centre Report of the Trustee5 for the Year Ended 31 December 2023 ACHIEVEMENT AJYD PERFORMANCE- April 2023-March 2024 The following Information is evidenc¢ of the Beeches Resource Centre's ongoing activities and benefits as related to our stated purposes. In setting our objectives and planning our activities for the year the trustees have considered the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the activities have helped to achieve the charity's purposes and provide a benefit to the beneficiaries. To this end the Centre has sought to use a wide range of local individuals and organisations to provide practical and informative advice, provides a diverse range on on-site activities and events that encourage each client to make and nourish social connections with friends and peers and to take care of their mental and physical health. "Moving On and Planning Ahead" workshop Caroline McGrath (SET Community Health Development Practitioner) Chi Me Onliiie Safety Workshop Personal Relationship Seminar Recycling Workshop (facilitated by LCCC) RSPB Educational Talk & Nature Walk through Portmore Nature reserve Musical Showcase in Aghalee Village Hall (Lottery funding) 'Singing for the Brain" with Edelc (Alzheimer's Society) Magic Lee Act (June 2023) Tom the Music Man As well as these events, Centrc staff follow an in-house programme of varied activities and events designed to support the development and maintenance of key personal, daily living, and social skills of our clients. They help to build the participants, confidence and cover a variety of disciplines including communication, healthy living, mental health, and mindfulness, The needs and progress of each client is assessed continuously, and regular reviews are held to discuss and review the personal and social development of each client as well as any challenges they face and changes in need that may affect their placement. Feedback from our annual quality assurance survey demonstrated high level of satisfaction among stakeholder for the benefit of the service we delivered. Future We remain mindful that both statutory and voluntary community services face serious challenges in respect of both long-term funding and recruitment and retention of staff. Despite continuing to advertise job posts, management are finding it increasingly difficult to fill several current vacancies for the centr¢. Our key action for the next year is to focus on recruitment and retention of staff to ensure the service's sustainability through a robust and well led staff team.
The Beeches Resource Centre Report of the Trustees for the Year Ended 31 December 2023 FINANCIAL REVIEW Financi21 Position The Beeches operates in an economic environment of financial insecurity for many organisations in the voluntary and Community sector. While the Beeches enjoys the continuing financial support of our principal funder (South Eastern Health and Social Care Trust), this support is reviewed annually and this structural uncertainty regarding long-tenn financial security makes service development an ongoing challenge. Sound corporate governance and adherence to financial management good practice has resulted in a positive outcome for the period. Principal funding sources Aside from a small proportion of income generated via the sale of goods, the principal funding sources for the charity are by way of grant income. These are detailed in the notes to the Financial Statements. Investment policy Except for retaining reserves each year most of the charity's funds are to be used for continuing operation so there are few funds available for long terni investment. The trustees have decided that the likely return on any investment would not make it prudent to commit any funds at this time to long temi investments. Reserves policy The trustees have examined the charity's requirements for reserves considering the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charity should be for 3 months. Expenditure for 2023 is £297,054, therefore the target is between £72K and £77K in general funds. This level of reserves is ncedcd to meet the working capital requirements of the charity and the trustccs are confident that at this level we would be able to Continue the current activities of the charity in the event of a significant drop in funding. The present level of liquid funds available to the charity is £153,248 which falls well within the target range. In the short tern] the trustees have also considered the extent to which existing activities and expenditure could be curtailed, should such circumstances arise. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The organisation is a charitable company limited by guarantee, incorporated on 17 May 1990. The company has a Memorandum of Association, which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.
The Beeches Resource Centre Report of the Trustees for the Year Ended 31 December 2023 STRUCTURE, GOVERNANCE AND MANAGEMENT Organisational strueture Under the requirements of the Memorandum and Articles of Association the Subscribers to the articles shall be mcmbers of the Company. The Beeches Resource Centre has a Board of Members of not less than three members (a quorum). Members are approved by the directors. Members may leave at any time by giving the required notice. Membership is not transfcrable and ceases on death. Under the requirements of the Memorandum and Articles of Association there shall be no less than two directors. The Directors of the company are also charity trustees for the purposes of charity law and under the company's articles are known as Directors of the Company. Directors may exercise all the powers of the Company. At present there are two trustees. They have overall responsibility for strategic planning, policy development, risk management and financial governance. The trustecs delegate authority to a Registcred Manager for day-to-day administration of tliese matters. The Registered Manager is responsibility for managing all day-to-day operations and service delivery processes in accordance with the charity's stated purposes. Induction and training of new trustees New Trustees are invited to an induction meeting to familiarise thems¢lves with the charity and the context within which it operates. These are facilitated by an existing director of the Company, they cover.. The obligations of the Board of Trustees. The content of the M¢morandum and Articles of Association. The Committee and decision-making processes. Current financial position. Plans and objectives. Candidates are encouraged to attend a series of quarterly management meetings to familiaris¢ themselves with the work before committing themselves to the role if this is agreed as appropriate. Trustees are encouraged to attcnd appropriate training events in-house and external, wherc these will facilitate the undertaking of their role. Related parties Related Paty transactions are shown at note I l on the Financial Statements.
The Beeche5 Resource Centre Report of the Trustees for the Year Ended 31 December 2023 STRUCTURE, GOVERNANCE AND IVIANAGEMENT Principal Rislis 2nd Uncertainties Risk Management: The trustees have undertaken a review of the risks to which the charity is exposed. Systems or procedures have been established to mitigate the risks the charity faces. These include having in place a Risk Framework and Risk Register. The trustees delegate elements of the risk management process to the Registered Manager and her management team, while retatning responsibility to review and Consider key aspects of the process and results. Trustecs retain responsibility to monitor the charity's corporate governance systems. Trustees re¢ognise that a sound internal control system, embedded in operational activities, that is responsive to internal and external changes and immediately addresses identified control weaknesses is a key and essential component of risk management. Identified principal risks include: ' Governance Operational ' Financial External ' Compliance (law or regulation) Key controls used by the charity include.. ' Fornial agendas, minutes, and action plans for all trusteelmanagcment activity. Strategic planning, budgeting, and management accounting. Established organisational structure, lines of reporting, segregation, and delegation of duties. ' Fonnal written policies and procedures for HR, finance, risk managcmcnt, health and safety etc. Clear authorisation and approval levcls. Data Protection and Information: The trustees arc very conscious of their responsibilities regarding the use and protection of data in relation to client personal data and its appropriate use. The trustees are satisfied that appropriate actions have been taken and policies are in place to ensure that as far is possible, the charity is compliant with thc requirements of GDPR. Uncertainties.. The charity's operational funding r¢li¢s on a single statutory source. We are encouraged that a new assembly is in place. However, this has not yet translated into a published programme for governmen¢ and we await details about the regional strategy for delivery of health and social care services in the future. As such. our funding continues to be renewed on a ycar-to-year basis. The charity has a good reputation, has consistently excellcnt monitoring reports from RQIA and its services and programmes are effective and highly valued by its beneficiaries. The trustees believe the charity has an excellent management team, strong staff, and good governance protocols. REFERENCE AND ADlWtINISTRATIVE DETAILS Registered Company number N1024481 (Northern Ireland) Registered Charity number I03707 Registered office 9111 Lurgan Road Aghalee Craigavon Co. Armagh BT67 ODD
The Beeches Resource Centre Report of the Trustees for the Year Ended 31 December 2023 Trustees Mr J B Wilson Mr J Wilson Company Secretary Mr J B Wilson Independent Examiner John Mccleary FCA Mccleary & Company Ltd Chartered Accountants Garvey Studios 14 Longstone Street Lisburn Co. Antrim BT28 IIP Solieitors Mills Selig Solicitors 21 Arthur Street Belfast BTI 4GA Bankers Danske Bank Portadown Finance Centr¢ 45-48 High Street Portadown BT62 ILB Subscribers: Mr J P Wilson Mr J B Wilson Staff team: J Lamont, Registered Manager O Hamill, Deputy Manager J Campbell, Deputy Manager A Woods, Day Care Worker A Curran. Day Care Worker T Farr-watson, Day Care Worker L Bunting, Day Care Worker A Mccann, Assistant Day Care Worker L Haughian, Assistant Day Care Worker
The Beeches Resource Centre Report of the Trustees for the Year Ended 31 December 2023 This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. Approved by order of the board of trustees on 23 July 2024 and signed on its behalf by.. MrJ on - Trustee
Independent Examiner's Report to the Trustees of The Beeches Resource Centre I report on the accounts of the charity for the year ended 31 December 2023. which are set out on pages ten to nineteen. Respective responsibilities of charity trustees and examiDer As the cliarity's trustees (and also the directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to- examine the accounts under Section 65 of the Charities Act follow the procedures laid down in the general Directions given by the Charity Commission for Northcm Ireland under Section 65(9)(b) of the Charities Act state whether particular matters have come to my attention. Basis of the independent examiner's report I have examined your charity accounts as required under Section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under Section 65(9)(b) of the Charities Act. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included Consideration of any unusual items or disclosures in the accounts and seeking explanations from you as charity trustees concerning any such matters. My role is to state whether any tnaterial matters have come to my attention giving me cause to believe: That accounting records were not kept in accordance with Section 386 of the Companies Act 2006 That the accounts do not accord with those accounting rccords That the accounts do not comply with the accounting requirements of Section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Staiidard applicable in the UK and Republic of Ireland That there is further infonnation needed for a proper understanding of the accounts to be reached. Independent examiner's statement Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirni that l am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in Ireland which is one of the listed bodies. I have completed my examination and have no concerns in respect of the matters ( l ) to {4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. John Mccleary FCA The Institute of Chartered Accountants in Ireland Mccleary & Company Ltd Chartered Accountants Garvey Studios 14 Longstone Street, Lisburn, Co Antrim. BT28 ITP 23 July 2024 The notes forni part of these financial statements
Tbe Beeches Resource Centre Statement of Financial Activities for the Year Ended 31 December 2023 31.12.23 Unrestricted fund 31.12.22 Total funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 333,860 327,551 Other income 68 31 Total 333,928 327,582 EXPENDITURE ON Charitable activities Direct costs Support costs 294,030 3,024 91,140 198,498 Total 297,054 289,638 ET INCOME 36,874 37,944 RECONCILIATION OF FUNDS Total funds brought fOard 135,049 97,105 TOTAL FUNDS CARRIED FORWARI) 171,923 135,049 The notes forn] part of these financial statements
The Beeches Resource Centre Statement of Financial Position 31 December 2023 31.12.23 Unrestricted fund 31.12.22 Total funds Notes FIXED ASSETS Tangible assets 18,675 17,559 CURRENT ASSETS Debtors Cash at bank and in hand 44,766 120,049 66,834 63,569 164,815 130,403 CREDITORS Amounts falling due withln one year (11,567) (12,913) NET CURRENT ASSETS 153,248 117,490 TOTAL ASSETS LESS CURRENT LIABILITIES 171,923 135,049 NET ASSETS 171,923 135,049 Unrestricted funds 171,923 135,049 TOTAL FUI¥DS 171,923 135,049 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year cnded 31 December 2023. The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for (a) ensuring that the charitable company kceps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for ¢ach fInancial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. The notes forni part of these financial statements 10
The Beeches Resource Centre Statement of Financial Position - continued 31 December 2023 These financial statements have been prepared in aOrdanCe with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 23 July 2024 and were signed on its behalf by: Wilson - Trustee The notes forn] part of these financial statements
The Beeches Resource Centre Notes to the Financial Statements for the Year Ended 31 December 2023 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charitable company. which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. The charitable company has taken advantage of the following disclosure exemption in preparing these financial statements, as pern]itted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland,: the requirements of Section 7 Statement of Cash Flows. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measurcd reliably. Expenditure Liabilities are recognised as cxpenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of thc obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under hcadings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to writc off each asset over its estimated useful life. Freehold property Fixtures and fittings Computer equipment l O % on reducing balance 25 % on rcducing balance 25% on cost Taxation The charity is exempt from corporation tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordancc with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Hire purchase and leasing commitments Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. 12 continued...
The Beeches Resource Centre Notes to the Financial Statements - continued for the Year Ended 31 December 2023 ACCOUNTING POLICIES- continued Pension costs and other post-retirement benefits The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. NET INCOME/(EXPEIYDITURE) Net income/(expenditure) is stated after chargingl(crediting)'. 31.12.23 31.12.22 Depreciation - owned assets Hire of plant and machinery Other operating leases 5,472 1,592 5,760 5,453 1,818 7,049 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 Dccember 2022. Trustees, expenses There were no trustees, expenses paid for the year ended 31 December 2023 nor for the year ended 31 Dec¢mber 2022. STAFF COSTS 31.12.23 31.12.22 Wages and salaries Social security costs Other pension costs 179,554 5,972 3,785 173,564 8,291 3,731 189,311 185,586 The average monthly number of employees during the year was as follows.. 31.12.23 3l.12.22 Management and Admin Direct Care Staff No employee received emoluments of more than £60,000 during the year. 13 continued...
The Beeches Resource Centre Notes to the Financial Statements - continued for tbe Year Ended 31 December 2023 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund INCOME AND ENDOWMENTS FROM Donatlons and legacies 327,551 Other income 31 Total 327,582 EXPENDITURE ON Charitable activities Direct costs Support costs 91,140 198,498 TotaI 289,638 NET INCOME 37,944 RECONCILIATION OF FUNDS Total funds brought fonvard 97,105 TOTAL FUINDS CARRIED FORWARD 135,049 14 continued...
The Beeches Resource Centre Notes to the Financial Statements - continued for tbe Year Ended 31 December 2023 TANGIBLE FIXED ASSETS Fixtures Freehold propety Computer equipment fittings Totals COST At l January 2023 Additions 124,396 82,844 32,991 6,588 240,231 6,588 At 31 December 2023 124,396 82,844 39,579 246,819 DEPRECIATION At l January 2023 Charge for year 118,245 615 73,095 2,438 31,332 2,419 222,672 5,472 At 31 December 2023 118,860 75,533 33,751 228,144 NET BOOK VALUE At 31 December 2023 5,536 7,311 5,828 18,675 At 31 December 2022 6,151 9,749 1,659 17,559 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.12.23 31.12.22 Trade debtors Other debtors Prcpayments 1,523 38,175 5,068 27,026 34,181 5,627 44,766 66.834 15 continued...
The Beeches Resource Centre Notes to the Fin2nciaI Statements - continued for the Year Ended 31 December 2023 CREDITORS: AMOUNTS FALLll¥G DUE WITHrf ONE YEAR 31.12.23 31.12.22 Trade creditors Social security and other taxes Other creditors Accruals and deferred income 3,473 3,099 895 4,100 3,668 4,885 4,360 11,567 12,913 MOVEMENT IN FUNDS Net movement in funds At 31.12.23 At 1.1.23 Unrestricted funds General fund 135,049 36,874 171,923 TOTAL FUNDS 135,049 36,874 171,923 Nct movement in funds, included in the above are as follows: Incoming resources Resourccs expended Movement in funds Unrestricted funds General fund 333,928 (297,054) 36,874 TOTAL FUM)S 333,928 297,054) 36.874 Comparatives for movement in funds Net movement in funds At 31.12.22 At 1.1.22 Unrestricted funds General fvnd 97,105 37,944 135,049 TOTAL FUNDS 97,105 37,944 135,049 16 continued..
The Beeches Resource Centre Notes to the Financial Statements - continued for the Year Ended 31 December 2023 MOVEMENT IN FUNDS - continued Comparative net movement in funds, included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 327,582 (289,638) 37,944 TOTAL FUNDS 327,582 289,638) 37,944 A current year 12 months and prior year 12 months combined position is as follows: Net movement in funds At 31.12.23 At 1.1.22 Unrestricted funds General fund 97,105 74,818 171,923 TOTAL FUNDS 97,105 74,818 171,923 A current ycar 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 661,510 (586,692) 74,818 TOTAL FUNDS 661,510 586,692) 74,818 17 continued...
The Beeches Resource Centre Notes to the Financial Statements - continued for the Year Ended 31 December 2023 10. EMPLOYEE BENEFIT OBLIGATIONS The Charity operates a defined Contribution pension scheme and made payments in the year to the scheme of £3,785 (2022 £3,731). 11. RELATED PARTY DISCLOSURES During the year the Charity had the following related party transactions with The Beeches Professional and Therapeutic Services Limited. Rent of £23,000 (2022: £23,000) and Management Charges of £7,874 (2022: .£1,464) were charged to the charity. At the balance sheet date, the net amount due from The Beeches Professional and Therapeutic Services Limited was £38,175. (2022: £34,181). 18
The Beeches Resource Centre Detailed Statement of Financial Activities for the Year Ended 31 December 2023 31.12.23 31.12.22 INC01W AND ENDOWMENTS Donations and legacies Grants 333,860 327,551 Other income Otlier income 68 31 Total incoming resources 333,928 327,582 EXPENDITURE Charitable activities Equipment hirelleasing Vehicle leasing Establishment costs Telephone and software costs Advertising and stationcry Sundries Security and maintenance Cleaning and hygienc Management & professional fees Staff Healthcare Depn of freehold property Depn of fixtures & fittings Depn of office equipment Bank interest 1,592 5,760 46,831 8,509 1,109 1,130 8,835 5,095 9,604 828 615 2,438 2,419 270 1,818 7,049 42,764 3,530 1,378 1,283 22,255 3,835 1,556 684 3,249 1,520 219 95,035 91,140 Support costs Management Wages Social security Pensions Staff training Protective clothes & catering Materials Transport costs 179.554 5,972 3,785 1,858 1,445 173,564 8,291 3,731 810 1,131 76 8,361 6,381 198,995 195,964 The notes form part of these financial statements 19
The Beeches Resource Centre Detailed Statement of Financial Activities for the Year Ended 31 December 2023 31.12.23 31.12.22 Management Governance costs Accountancy and legal fees 3,024 2,534 Total resources expended 297 054 289,638 Net income 36,874 37,944 The notes forn] part of these financial statements 20