E-slgn ID= 347abffd-73dO-4da3-6aè2-OObèbdb38dd3 Charity registration number: 103681 Rathkeltair Cross Community Play Group Financial Statements Year Ended 31 March 2023 KPS Chartered Accountants Chartered Tax Advisers Registered Audilors 35 Irish Street Downpatrick BT30 6BW
E-sign ID: 347abffd-73d04da3-8ae2-OOb8bdb38dd3 Rathkeltair Cross Community Play Group Financial Statements Year ended 31 March 2023 Contents Page Charity Reference and Administrative Details Trustees, Annual Report Independent examiner's report Statement of Financial ALrtivities Balance Sheel Notes to the Financial Statements 9-15
E-sign ID.. 347abffd-73dO-4da3.8ae2-OObebdb38dd3 Rathkeltair Cross Community Play Group Charity Reference and Administrative Details Year Ended 31 March 2023 Charlty reglstration number 103681 Trustee Board l Management Committee Monica McAlister (Trustee) Catherine Turley (Trustee) Deidre Cusack (Trustee) Emer Madine {ChairpersonJ Ann Marie Boyle (Treasurer) Marie Sloan (Secretary) Independent Examiner KPS Chartered Accountants Chartered Tax Advisers Registered Auditors 35 Irish Street Downpatrick BT30 6BW Bankers Danske Bank 49-51 Market Street Downpatrick BT30 6LX
E-sign ID.. 347ablld-73dO-4da3-8ae2-QObabdb38dd3 Rathkeltair Cross Community Play Group Year Ended 31 March 2023 Trustees, Annual Report The Trustees present their annual report and the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" (FRS 102) in preparing the annual report and financial statements of the charity. Trustees of the charity The trustees who have served during the year and since the year end were as follows.. Monica McAlister (Trustee) Catherine Turley (Trustee) Deidre Cusack (Trustee) Emer Madine Kchairperson) Ann Marie Boyle (Treasurer) Marie Sloan (Secretary) Objectlves and actlvlties To promote play-based learning environments for all children under statutory school age in the local area without distinction of age, gender. disability, sexual orientation, nationality, ethnic identity, politica5 or religious opinion. To advance the education of the beneficiaries by the provision of safe and satisfying group play, with the right for parentslcarers to take responsibility for and to become involved in the activities of the group and to promote the preservation of health of the beneficiaries and to support the values and principles of Early Years. The Trustees of the Diocese of Down and Connor provided the trustees of the Rathkeltair Cross Community Play Group with a twenty-five-year lease for the land adjacent to St Brigids, Church. During 2017 with funding provided by the Health and Social Care Board and The National Lottery a classroom was constructed on the site. The classroom opened on the 6 October 2017. Our funding is provided by donations, organisation of fundraising events and parents and carers of children who attend the Playgroup. We also receive funding from the Education Authority, The National Lottery and the Health and Social Care Board. Public benefit statement The charity has given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the activities entered into during the year have helped to achieve the charity's objectives and activities as well as providing public benefit. Achievements and performance Another successful year can be reported by the trustees of Rathkeltair Cross Community Play Group. Various activitie8 were held covering a wide range of educational themes. A strict financial regime ensures that we are able to meet all our commitments. In addition the charity benefitted from the receipt of additional funding that was available as a result of the Covid 19 pandemic. Flnancial review (Inctuding reserves policy) The results for the year are set out in detail on pages 7 to 15. The charity had a net deficit in the year of £18,120 (2022 deficit of.. £18,539). At 31 March 2023. the total funds of the charity amounted to £241,715 (2022: £259,835) Comprising restricted funds of £234,184 (2022.. £246,017) and unrestricted funds of £7,531 (2022= £13.818). Reserves Policy We continue our policy of sound financial control. This pLIlicy is designed to build up a healthy reserve to provide at least 3 monlhs running costs in reserve.
E-sign ID.. 347abffd-73dO-4da3-8ae2-OObebdb38dd3 Rathkeltalr Cross Community Play Group Year Ended 31 March 2023 Trustees, Annual Report Plans for future perlods Our aim is to continue our policy of sound management, regular meetings, monitoring our finances and encouraging community support for all our activities. We will continue to promote play based learning environments for all children under statutory school age in the local area. structure, governance and management Rathkeltair Cross Community Play Group is a non-profit making organisation and is run on a voluntary basis by a management committee comprising the trustees. The charity has three fully trained employees providing pre-school education and childcare to local children. Trustees, responsibilities statement The trustees are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in Northem Ireland requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP 2015 (FRS 102); make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the fsnancial position ofthe charity and enable them to ensure that the financial statements Comply with the Charities Act (Northern Ireland) 2008, the Charities (Accounts and Reports) Regulations (Northern Ireland) 2015 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 2810212024 Signed on behalf of the board of trustees on E Madine 2810W2024 13.'04.'00 Emer Madine Chairperson
E-sign ID.. 347abttd-73dO-4da3-8a82-OObebdb38dd3 Rathkeltair Cross Community Play Group Year Ended 31 March 2023 Independent Examiner's Report to the Trustees of Rathkeltalr Cross Community Play Group I report on the accounts of the charity for the year ended 31 March 2023 which are set out on pages 3to15. Respective responsibilities of trustees and examlner As the charity's trustees you are responsible for the preparation of the accounts in accordan with the Charities Act (Northern Ireland) 2008. It is my responsibility to.. examine the accounts under section 65 of the Charitieb Act (Northern Ireland) 2008; follow the procedures laid down in the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act., and state whether particular matters have come to my attention. Ba8is of independent examinerfs report I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65{9)(b) of the Charities Act. My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts and seeking explanations from you as charity trustees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe- 1. That accounting records were not kept in accordance with section 63 of the Charities Act 2. That the accounts do not accord with those accounting records 3, That the accounts do not comply wÉth the accounting requirements of the Charities Act 4. That there is further information needed for a proper understanding of the accounts to be reached. Independent examiner's statement I have completed my examination and have no concerns ifi respect of the matters {1) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. 0212024 09'.37..56 KPS Chaitered Accountants Chartered Tax Advisers Registered Auditors 35 Irish Street Downpatrick BT30 6BW Date.. 2910212024
E-slgn ID-. 347abffd-73dO-4da3-8ae2-OObebdb38dd3 Rathkeltair Cross Community Play Group Statement of Financial Activlties Year Ended 31 March 2023 2023 Unrestricted Restricted funds funds 2022 Total Total Note Funds Donations and grants Charitable activities Income from generating funds Investment income Total income 47,523 8,590 9,175 56,698 8,590 55,118 9,214 639 20 64,991 56,121 9,175 65,296 Expenditure on: Raising funds Charitable activities Total expenditure 62.408 62,408 21,008 21,008 83,416 83.416 83,530 83,530 Net funds l (deficit) {6,287} (11,833) (18,120) (18,539) Transfer from restricted funds Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 17 6,287 11,833 18,120 18,539 17 17 13,818 7,531 246,017 259,835 234,184 241,715 278,374 259,835 All income derives from continuing activities. The statement of financial activities includes all gains and Icsses recognised in the year. The note8 on pages 9 to 15 form part of these financlal statements.
E-Si9n ID.. 347abttd-73d04da3.8ae24)Obebdb38dd3 Rathkeltair Cross Community Play Group Balance Sheet Year Ended 31 March 2023 2023 2022 Note Fixed assets Tangible assets Current assets Debtors Cash at bank and in hand 14 234,381 247,265 15 436 8,405 8,841 1,507 7,334 241,715 13,964 13,964 1,394 12,570 259,835 Creditors: amounts falllng due within one year Net current assets Total assets less current liabilities Creditors: amounts falling due after more than one ye¥r Net assets 16 241,715 259,835 Charity Funds Unrestricted funds Restricted funds Total charity funds 17 17 17 7,531 234,184 241715 13,818 246,017 259,835 2810212024 Signed on behalf of the board of trustees on A M Boyle 28102r2024 17'.16."IB Ann Marie Boyle Treasurer The notes on pages 9 to 15 form part of these financial statements.
E-sign ID.. 347abffd-73dO-4da3-8ae2-OOb8bdb38dd3 Rathkeltair Cross Community Play Group Notes to the Financial Statements Year Ended 31 March 2023 Summary of significant accounting policies (a) General infomiation and basls of preparation The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepare.d in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charilies preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (Charities SORP (FRS 102)), Charities Act (Northern Ireland) 2008 and UK Generally Accepted Practice. The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency o.. the charity and rounded to the nearest The significant accounting policies applied in the preparation of these financial statements are set out below. These poliLies have been consistently applied to all years presented unless otherwise stated. (b) Funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors vr which have been raised by the charity for particular purposes. The cost of raising and adminisLering such funds are charged againstthe specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. (c) Income recognition All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtaired, then income is deferred until those conditions are fully met or the fUlIment of those Conditions is within the control of the charity and it is probable that they will be fulfilled. No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees, Annual Report, Income from generating funds includes income earned from frjndraising events. Income is received ii) exchange forsupplying goods and services in orderto raise funds and is recognised when entitlement has occurred. The charity receives grants from the council in respect of maintenance and also received a grant for the Departmenl of Finance in respect of the construction of the community centre. The notes on pages 9 to 15 fomi part of these financial statements.
E-sign ID.. 347abffd-73d04da3-8ae2-OObgbdb38dd3 Rathkeltair Cross Communlty Play Group Notes to the Financial Statements Year Ended 31 March 2023 Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred. (d) Expenditure recognition All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings.. Costs of raising funds includes draw expenditure-, Expenditure on charitable activities includes costs associated with running the playgroup Irrecoverable VAT is charged as an expense against the activity for which expenditure arose. (e) Administration costs allocation Administration costs are those that assist the work of the charity but do not directly represent haritable activities and include office costs and governance costs. They are incurred directly in administration of the objects of the charity. Where administration costs cannot be directly attributed to particular he.adings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources The analysis of these costs is included in note 6. (fj Tanglble fixed assets Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended. Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value. of each asset on a systematic basis over tts expected useful life as follows= Leasehold land and buildings Fixtures and fittings Office Equipment 4°h straight line 20°/0 reducing balance 20ts10 reducing balance {g) Debtors and creditors receivable I payable within one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. (h) Going concern The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial The note8 on pages 9 to 15 form part of these financlal statements. 10
E-sign ID.. 347abffd-73d04da3-8ae2-OObebdb38dd3 Rathkeltair Cross Community Play Group Notes to the Financial Statements Year Ended 31 March 2023 statements. The budgeted income and expenditure is sufficient with the level of reseNes for the charity to be able to continue as a going concern. Income from donations and grants 2023 2022 Donations Education Author ty Early Years Funding Job Retention Scheme Grants Other Rural Community Network 20 56,678 200 44.530 4,527 5,284 77 500 56,698 55,118 Income from donations and grants was £56,698 (2022.. £55,118). £9,175 (2022: £6,730) was attributed to restricted funds and £47,523 (2022: £48,388) was attributable to unrestricted funds. Income from charitable activities 2023 2022 Childcare income 8,590 8,590 9,214 9.214 Income from charitable activities was attributable to unrestricted funds. Income fi om generating funds 2023 2022 Fundraising events Other 639 639 Income from fundraisinq events was £Nil (2022: £639). £Nil (2022: £Nil) was attributable to restricted funds and £Nil (2022.. £640) was attributable to unrestricted funds. S Income from investments 2023 2022 Bank interest received 20 20 Income from investments was attributable to unrestricted funds. The notes on pages 9 to 15 fomi part of these flnancial statements. 11
E-sign ID.. 347abffd-73dO-4da3-8ae2-OObabdb38dd3 Rathkeltair Cross Community Play Group Notes to the Financial Statements Year Ended 31 March 2023 Analysis of expenditure on charitable activities 2023 2022 Equipment I materials Wages and salaries Staff Pensions Staff training Rent and rates Light, heat and power Insurance Telephone Early years support Printing & Postage Sundry expenses Legal & professional Accountancy fees Repairs Bank charges and interest Depreciation of buildings Depreciation of fixtures and fittings Depreciation of office equipment 5,612 47,084 1,906 8,069 46,136 1,875 225 1.217 1,897 2,070 929 517 529 3,742 1,154 2,140 1,410 1,122 677 559 4,379 1,393 960 1,584 114 12,020 1,023 279 83,416 900 1,826 60 12,020 1,278 240 83,530 £21.008 (2022.. £18,875) of the above costs are attributable to restricted funds and £62,408 (2022= £64,655) were attributable to unrestricted funds. Allocation of support costs Support costs are costs in respect of bank fees paid during the year of £114 {2022.. £60) together with governance. costs in relation to independent examiner's fees of £960 (2022= £900>. Support costs are allocated to charitable activities. Governance costs 2023 2022 Trustees, remuneration Trustees, expenses Independent examiner's remuneration (including expenses and benefits in kind) 960 960 goo 900 Net incomellexpenditure) for the year Net incomel(expenditure) is stated after charging l (cre,.diting): 2023 2022 Depreciation of tangible fixed assets 13,322 The notes on pages 9 to 15 form part of these financial statements. 12 13,538
E-Si9n ID.. 3478blfd-73dO-4da3-8a824)Obebdb38dd3 Rathkeltair Cross Community Play Group Notes to the Financial Statements Year Ended 31 March 2023 10 Independent examlner's remuneratlon The independent examiner's remuneration amounts to £960 (2022: £900). 11 Trustees, and key management personnel remuneratlon and expenses The trustees neither received nor waived any remuneration during the year (2022: £Nil). The total amount of employee benefits received by key management personnel is £nil (2022 - £nil). Key management personnel are considered to comprise the trustees. No (2022- none) tru4.tees are accruing pension arrangements. The trustees did not have any expenses reimbursed during the year (2022- £nil). 12 Staff costs and employee benefits The average monthly number of employees and full time equivalent during the year was as follows= 2023 2022 Charitable activities The total staff costs and employee benefits were as follows: 2023 2022 Wages and salaries 47.084 47,084 46,136 46,136 13 Staff costs and employee benefits (continued) No employees received total employee benefits of more than £60,000. The notes on pages 9 to 15 form part of these financial statements. 13
E-S1gn ID: 347abffd-73dO-4da3-8ae2-OObebdb38dd3 Rathkeltair Cross Community Play Group Notes to the Financial Statements Year Ended 31 March 2023 14 Tanglble fixed assets Land and buildings Fixtures and fittings Office Equipment Total Cost or valuation: At 1 April 2022 Additions 300,507 13,795 1,573 438 315,875 438 Disposals At 31 March 2023 300,507 13,795 2.011 316,313 Depreciation: At 1 April 2022 Charge for the year At 31 March 2023 Net book value: At 31 March 2023 At 31 March 2022 59,484 12,020 71.504 8,512 1,023 9,535 614 279 893 68,610 13,322 81,932 229,003 241,023 4,260 5,283 1,118 959 234,381 247,265 The net book value of land and buildings comprised.. 2023 2022 Land and buildings= Buildings 229.003 229,003 241,023 241,023 15 Debtors 2023 2022 Other debtors 436 436 16 Credltors: amounts falling due within one year 2023 2022 Accruals PAYE Creditor other Creditors 900 317 290 1,507 900 204 290 1,394 The notes on pages 9 to 15 form part of these financial statements. 14
E-sign ID.. 347abttd-73dO-4da3-8ag2-OObebdb38dd3 Rathkeltair Cross Community Play Group Notes to the Financial Statements Year Ended 31 March 2023 17 Fund reconciliation Balance at1 April 2022 Balance at31 March 2023 Unrestrl¢ted Funds Income Expend5ture Transfers General Funds 13,818 56,121 (62,408) 7,531 Balance at1 April 2022 Balance at31 March 2023 Income Expenditure Transfers Restrlcted Funds HSCB Grant HSCB Grant Lottery Grant Education Authority 234,250 6,772 2,812 2,183. 246,017 (11,712) (308) (850) (8,138) (21,008) 222,538 6,464 1,962 3,220 234,184 9,175 9,175 Fund descriptions Unrestricted funds Comprise funds that the trustees are free to use in ac( ordance with the charity's objectives. Restr5cted funds South Eastern Childcare Partnership- This is a fund administered by The Health and Social Care Board {HSCB) and used to construct a new portable classroom. The land upon which the portable classroom is constructed has been leased from Down and Connor Diocesan Trust. Big Lottery Fund - This is a fund applied to buy new equipment and furniture for the newly constructed portable classroom. Education Authorlty - This grant was issued to cover speech and language therapy funding and to meet special needs requirements. 18 Related Party Transactions There were no related party transactions during the year. The notss on pages 9 to 15 form part of these financlal statements. 15