Charity registration number: 103681 Rathkeltair Cross Community Play Group Financial Statements Year Ended 31 March 2022 KPS Chartered Accountants Chartered Tax Advisers Registered Auditors 35 Irish Street Downpatrick BT30 6BW
Rathkeltsir Cross Community Play Group Financial Statements Year ended 31 March 2022 Contents Page Charity Referen and Administrative Details Trustees, Annual Report Independent examiner's report Statemenl of Financial Activities Balance Sheet Notes to the Financial Statements 9-15
Rathkeltair Cross Community Play Group Charity Reference and Administrative Details Year Ended 31 March 2022 Charlty registration number 103681 Trustee Board l Managernent Committee Monica McAlister (Trustee) Catherine Turley (Trustee} Deidre Cusack (Trusteel Laura O'Hare (Chairperson) Ann Marie Boyle (Treasurer) Noreen Fitzsimons (Secretary) Independent Examiner KPS Chartered Accountants Chartered Tax Advisers Registered Auditors 35 Irish Slreel Downpatrick BT30 6BW Bankers Danske Bank 49-51 Market Street Downpatrick BT30 6LX
Rathkeltair Cross Community Play Group Year Ended 31 March 2022 Trustees, Annual Report The Trustees present their annual report and the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions ofthe Statement of Recommended Practice (SORPI "Accounting and Reporting by Charities. (FRS 1021 in preparing the annual report and financial statements of the charity. Trustees of the charity The truslees who have Seed during the year and since the year end were as follows.. Monica McAlister (Trustee) Catherine Turley (Trusteel Deidre Cusack {Truslee) Laura O'Hare (Chairperson) Ann Marie Boyle (Treasurer) Noreen Fitzsimons (Secretary) Objectives and activities To promote play-based learning environments for all children under statutory school age in the local area without distinction of age, gender, disability, sexual orientation. nationality, ethnic identity, political or religious opinion. To advanGe the education of the bèneficiaries by the provision of safe and satisfying group play, with the right for parentslcarers to take responsibility for and to become involved in the activities of the group and to promote the preservation of health of the beneficiaries and to support the values and principles of Early Years. The Truslees of the Diocese of Down and Connor provided the trustees of the Rathkeltair Cross Community Play Group with a twenty-five-year lease for the land adjacenl to St Brigids. Church. During 2017 with funding provided by Ihe Health and Social Care Board and The National Lottery a classroom was constructed on the site. The classroom opened on the 6 October 2017. Our funding is provided by donations, organisation of fundraising events and parent5 and carers of children who attend the Playgroup. We also receive funding from the Education Authority. The National Lottery and the Health and Social Care Board. Publlc benefit statement The charity ha5 given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the activities entered into during the year have helped to achieve the charity's objectives and activities as well as providing public benefit. Achievements and perfomiante Another successful year can be reported by the Irustees of Rathkellair Cross Community Play Group. Various activities were held covering a wide range of educational themes. A strict financial regime ensures thal we are able lo meet all our commitments. In addition the charity benefitted from the receipt of additional funding that was available as a result of the Covid 19 pandemic. Financlal review (including reserves polScy} The results for the year are set out in detail on pages 7 to 15. The charity had a net deficit in the year of £18,539 {2021 surplus of.. £8,320}. At 31 March 2022, the total funds of the charity amounted to £259,835 (2021.. £278,374) comprising restricted funds of £246,017 (2021.. £258,162) and unrestricted funds of £13,81812021'. £20,212). Reserves Policy We continue our policy of sound financial control. This policy is designed to build up a healthy reserve to provide at least 3 months running costs in reserve.
Rathkeltair Cross Communlty Play Group Year Ended 31 March 2022 Trustees, Annual Report Plans for future periods Our aim is to continue our policy of sound management, regular meetings, monitoring our finances and encouraging community support for all our activities. We will continue to promote play based learning environments for all children under statutory school age in the local area. Structure, governance and management Rathkeltair Cross Community Play Group is a non-profit making organisation and is run on a voluntary basis by a management committee comprising the trustees. The charity has three fully trained employees providing pre-school education and childcare to local children. Trustees, responsibilities ststemenl The trustees are responsible for preparing the Trustees. Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting PraGtiGel. The law applicable lo charities in Northern Ireland requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to,. select suitable accounting policies and then apply them consistently., observe the methods and principles in the Charities SORP 2015 (FRS 1021., make judgements and estimates that are reasonable and prudent., slate whether applicable accounting standards have been followed. subject to any material departures disclosed and explained in the financial statements., prepare the financial stalements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy al any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act (Northern Ireland) 2008, the Charities (Accounts and Reports) Regulations (Northern Ireland) 2015 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and olher irregularities. Signed on behalf of the board of trustees on Laura O'Hare Chairperson
Rathkeltair Cross Community Play Group Year Ended 31 March 2022 Independent Examlnerfs Report to the Trustees of Rathkeltalr Cross Community Play Group I report on the accounts oflhe charity for the year ended 31 March 2022 which are sel out on pages 3to15. Respective responslbllltSes of Irustees and examiner As the charity's trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008. It is my responsibility to.. examine the accounts under section 65 of the Charities Act (Northern Ireland) 2008., follow the procedures laid down in the 9eneral Directions given by the Charity Commission for Northern Ireland under section 65{9}{b) of the Charities Act,. and state whether particular matters have ¢ome to my attention. Basis of independent examinerfs report I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordan with the general Directions given by the Charity Commission for Northern Ireland under section 6519llb) of the Charities Act. My examination included a review of the accounting records kept by the charity and a companson of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts and seeking explanations from you as chartty trustees concerning any such matters. My role is to state whether any material matters have come lo my attention giving me cause to believe.. 1. That accounting records were not kept in accordance with section 63 of the Charilies Act 2. That the accounts do not accord with those accounting records 3. That the accounts do not comply with the accounting requirements of the Charities Act 4. That there is further information needed for a proper understanding of the accounts to be reached. Independent examiner's statement I have completed my examination and have no concerns in respect of the matters111 to141 listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters Ihat require drawing to your attention. KPS Chart ed Accountants Chartered ax Advisers Registered Auditors 35 Irish Street Downpatrick BT30 6BW Date..
Rathkeltalr Cross Community Play Group Statement of Financial Activities Year Ended 31 March 2022 2022 Unrestricted Restricted funds funds 2021 Total Total Note Funds Donations and grants Charitable activities Income from generating funds Investment income Total income 48,388 9,214 639 20 58,261 6.730 55,118 9,214 839 20 64,991 80,758 3,804 603 6,730 85,171 Expenditure on: Raising funds Charitable activities Total expenditure 64.655 64,655 18,875 18,875 83,530 83,530 76,851 76,851 Net funds l (deficit) (6,394} 112,145) {18,539) 8,320 Transfer from restricted funds Net movement In funds Reconciliation of funds: Total funds brought forward Total funds carrled forward 17 6,394 12.145 18,539 8,320 17 17 20,212 13,818 258,162 278,374 246,017 259,835 270,054 278,374 All income derives from continuing activities. The statement of financial activities includes all gains and losses recognised in the year. The notes on pages 9 to 15 form part of these flnanclal statements.
Rathkeltair Cross Community Play Group Balance Sheet Year Ended 31 March 2022 2022 2021 Note Fixed assets Tangible assets Current assets Debtors Cash at bank and in hand 14 247,265 259,463 15 13,964 13,964 1,394 12,570 259,835 21.213 21,213 2,302 18.911 278,374 Creditors: amounts falling due within one year Net current assets Total assets less current liabllltles Creditors: amounts falling due after more than one year Net assets 16 2S9,835 278,374 Charity Funds Unrestricted funds Restricted funds Total charlty funds 17 17 17 13,818 246,017 259,835 20,212 258,162 278,374 Signed on behalf of the board of trustees on 10-1-23 Ann Marie Boyle Treasurer The notes on pages 9 to 15 form part of these financial statements.
Rathkeltair Cross Community Play Group Notes to the Financial Statements Year Ended 31 March 2022 Summary of significant accounting policies (a) G•neral information and basis of preparation The charity Constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (Charilies SORP (FRS 102)), Charities Act (Northern Ireland) 2008 and UK Generally Accepted Practice. The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that il is applying FRS 102 Section 1A. The financial statements are prepared on a going conrn basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest The significant accounting policies applied in the preparation of these financial statemenls are set out below. These policies have been consistently applied to all years presented unless otherwise staled. {bl Funds Unreslricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. (G} Income recognition All incoming resources are included in the Statement of Financial Activities (SOFA) when the harity is legally entitSed to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and thi5 requires a level of performance before entitlement can be obtained. then income is deferred urstil those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable Ihat they will be fulfilled. No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees, Annual Report. Income from generating funds includes income earned from fundraising events. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred. The charity receives grants from the council in respect of maintenance and also received a grant for the Department of Finance in respect of the construction of the community centre. The notes on pages 9 to 15 form part of these flnancial statements.
Rathkeltair Cross Communlty Play Group Notes to the Financial Statements Year Ended 31 March 2022 Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If èntitlement is not met then these amounts are deferred. Idl Expenditure recognition All expenditure is accounled for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation lo make payments to third parties, il is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings.. Costs of raising funds includes draw expenditure., Expenditure on charitable activities includes costs associated with running Ihe playgroup Irrecoverable VAT is charged as an expense against the aclivity for which expènditure arose. {el Administration costs allocation Administration costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs and governance costs. They are incurred directly in administration of the objects of the charity. Vvhere administration costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources The analysis of these costs is included in note 6. {f} Tangible fixed assets Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cosl includes costs directly attributable to making the asset capable of operating as intended. Depreciation is provided on all tangible fixed assets, at rates calculated lo wrile off the cosl, less estimated residual value, of each asset on a syslematic basis over its expected useful life as follows-. Leasehold land and buildings Fixtures and fittings Office Equipment 40/0 Straight line 20DA reducing balance 200A reducing balance (g) Debtors and creditors receivable I payable within one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. (h) Going concern The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The Iruslees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these f1nancial The notes on pages 9 to 15 form part of these financlal statements. 10
Rathkeltair Cross Community Play Group Notes to the Financial Statements Year Ended 31 March 2022 statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going cOnrn. Income from donations and grants 2022 2021 Donations Education Aulhority Early Years Funding Job Retention Scheme Grants Other Rural Community Network 200 44.530 4,527 5,284 77 500 55.118 80,758 Income from donations and grants was £55,118 (2021.. £80,758}. £6,730 {2021'. £1,500) was attributed to restricted funds and £48,38812021'. £79,258) was attributable to unrestrictéd funds. 58,274 9,797 12,687 Income from charitable activities 2022 2021 Childcare income 9,214 9,214 3,804 3,804 ncome from charitable activities was attributable lo unrestricted funds. Income from generating funds 2022 2021 Fundraising events Other 639 603 639 603 Income from fundraising events was £639 (2021.. £603). £Nil {2021.' £Nil) was attributable to restricted funds and £640 (2021.. £6031 was attributable to unrestricted funds. 5 Income from investments 2022 2021 Bank interest received 20 20 Income from investments was attributable to unrestricted funds. The notes on pages 9 to 15 form part of these financial statements.
Rathkeltsir Cross Community Play Group Notes to the Financial Statements Year Ended 31 March 2022 Analysis of expenditure on charitable activities 2022 2021 Equipment I materials Wages and salaries Staff Pensions Staff training Rent and rates Light, heat and power Insurance Telephone Early years support Prinling & Postage Sundry expenses Advertising Accountancy fees Repairs Bank charges and interest Depreciation of buildings Deprecialion of fixtures and fittings Depreciation of office equipment 8,069 46.136 1,875 225 1,217 1.897 2.070 929 517 529 3,742 3.741 45,833 2,003 320 1,097 983 1,491 988 2,637 69 2,675 600 900 900 1,826 60 12,020 1,278 240 83,530 100 12,020 1,115 279 76,851 £18,87512021 .' £13,377) of the above costs are altributable to restricted funds and £64,655 (2021.. £63,474} were altributable to unrestricted funds. Allocation of support Costs Support costs are costs in respect of bank fees paid during the year of £6012021.. £1001 together with governance costs in relation to independent examiner's fees of £90012021= £9001. Support ¢osts are allocated to charitable activities. Governance costs 2022 2021 Trustees, remuneration Trustees, expenses Independent examiner's remuneration {in¢luding expenses and benefits in kind} 900 900 900 900 Net incomel{expenditure) for the year Net incomel(expenditure) is stated after charging l (crediting).. 2022 2021 Depreciation of tangible fixed assets 13,538 The notes on pages 9 to 15 form part of these financlal statements. 12 13,414
Rathkeltair Cross Community Play Group Notes to the Financial Statements Year Ended 31 March 2022 10 Independent examinerfs remuneration The independent examiner's remuneration amounts to £900 {2021'. £9001. 11 Trustees. and key management personnel remuneration and expenses The trustees neither received nor waived any remuneration during the year {2021.- £Nil). The total amount of employee benefi'ts received by key management personnel is £nil12021 £nill. Key management personnel are considered lo comprise the trustees. No (2021- none) trustees are accruing pension arrangemenls. The trustees did not have any expenses reimbursed during the year {2021- £nil). 12 Staff costs and employee benefits The average monthly number of employees and full time equivalenl during the year was as follows.. 2022 2021 Charitable activities The total staff costs and employee benefits were as follows.. 2021 2020 Wages and salaries 46,136 46,136 45,833 45,833 13 Staff costs and employee benefits (continued) No employees received total employee benefits of more than £60,000. The notes on pages 9 to 15 form part of these financial statements, 13
Rathkeltair Cross Communlty Play Group Notes to the Financial Statements Year Ended 31 March 2022 14 Tangible fixed assets Land and buildings Fixtures and rittings Office Equipment Total Cost or valuation: At 1 April 2021 Additions 300,507 12,539 1,256 1,489 314,535 1.340 Disposals At 31 March 2022 300,507 13,795 1.573 315,875 Depreciation: At 1 April 2021 Charge for the year Al 31 March 2022 Net book value: Al 31 March 2022 Al 31 March 2021 47,464 12,020 59,484 7,234 1,278 8,512 374 240 614 55,072 13,538 68,610 241,023 253,043 5,283 5,305 959 247,265 259,463 The net book value of land and buildings comprised.. 2022 2021 Land and buildings.. Buildings 241,023 241,023 253,043 253,043 15 Debtors 2022 2021 Other debtors 16 Creditors: amounts falllng due withln one year 2022 2021 Accruals PAYE Creditor other Creditors 900 204 290 1,394 1,800 212 290 2,302 The notes on pages 9 to 15 fonn part of these financlal statements. 14
Rathkeltair Cross Community Play Group Notes to the Financial Statements Year Ended 31 March 2022 17 Fund reconciliation Balance at1 April 2021 Balance at31 March 2022 Unrestricted Fundg Income Expenditure Transfers General Funds 20,212 58,261 (64,655} 13,818 Balance at1 Aprll 2021 Balance at31 March 2022 Restricted Funds Income Expendlture Transfers HSCB Grant HSCB Grant Lottery Grant Education Authority Co Down Rural Community Network 245,962 7,080 3,874 1,246 {11,712} (308) {1,0621 15,2931 1500) {18,8751 234,250 6,772 2,812 2,183 6,230 500 6,730 258,162 246,017 Fund descriptions Unrestricted funds Comprise funds that the trustees are free lo use in accordance with the charily's objectives. Rèstrlcted funds South Eastern Childcare Partnorship- This is a fund administered by The Health and Social Care Board {HSCB) and used to construct a new portable classroom. The land upon which the portable classroom is constructed has been leased from Down and Connor Diocesan Trust. Big Lottery Fund This is a fund applied to buy new equipment and furniture for the newly onstructed portable classroom. Educatton Authority- This grant was issued to cover ICT Funding for the education restart programme. County Down Rural Community Network- This grant was issued to cover PPE funding. 18 Related Party Transactions There were no related party transactions during the year. The notes on pages 9 to 15 form part of these financial statements. 15