OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2018-09-08-annual-report

Castle Gardens Primary School Parent Teacher Association Year ended 8[th] September 2018 Charity Number: 103555

Castle Gardens Primary School

Parent Teacher Association

Year ended 8[th] September 2018

1. OBJECTIVES AND ACTIVITIES

The objective of the Parent Teacher Associations (PTA) is:

  1. To develop more effective relationships between staff and parents.

  2. To engage in activities which support and advance the education and welfare of the children attending the school.

  3. To provide and assist in the provision of resources and facilities for the school.

Funds raised by the PTA are to purchase educational and recreational material for the benefit of all the children at Castle Gardens Primary School.

The activities which took place during the year ended 8[th] September 2018 were as follows:

The key events are mainly geared towards fund raising. Some events such as the Family Quiz night are more social events, when the emphasis is to provide an opportunity for parents, children and teachers to meet informally.

2. ACHIEVEMENTS & PERFORMANCE.

We had a very successful first term which started with our annual Halloween Disco which was enjoyed by many of the pupils and staff. At Christmas we held our popular Christmas Craft Fair which was very well supported by parents, staff and the local community. At the P1/2 Nativity play and Christmas concert we held a raffle for two Christmas Hampers which were donated by Homegrown, this was first time that we have done a raffle and it was very well received. We finished off the first term with a successful bag pack at Tesco, Castlebawn

on the final day of school before the Christmas holidays. The choirs and recorder groups entertained Tesco customers while parents and staff raised funds bag packing.

During the second term we held a Valentine’s Movie night in school for the pupils, the children watched a range of movie’s in the class rooms and snacked on milk and cookies. We then ran our Ladies Night at the Web Theatre where Mum’s, Grannies, Aunties and friends enjoyed a Prosecco reception followed by a movie and everyone took home a goodie bag. Finally, on the week before the end of term we sent home a tube of Smarties with each child in the hope they would be returned with 20 pence pieces after the Easter Holiday. Each tube was labelled and put into a draw to win a family pass donated by Airtastic.

In the summer term we secured funding from Ards and North Down Borough Council to run a Royal Wedding event to celebrate the marriage of Prince Harry. We choose to run a royal themed family quiz. This was a social event which was enjoyed by all who attended. Our sponsored event this year was a Crazy Hair and Clothes day. We finished off the year with an End of Term Party, we had an outdoor disco in the courtyard along with game and a BBQ.

In December 2017 we completed our registration with HMRC to be able to claim gift aid on eligible donations.

Throughout the year the PTA supported the school by providing tea, coffee and refreshments at events such as Open Evening and the school play. PTA members also supported the staff with the book fair during the year.

We had a lot of support from our local community in our fundraising efforts, many of the local businesses donated prizes and food for our events for which we are very grateful.

3. FINANCIAL REVIEW

Our opening balance at the 8[th] September 2017 was £5,607.90. Overall income of £8,545.89 was recorded during the year to 8[th] September 2018, in comparison to £7,422.75 in the previous year. We had a grant of £1,000 from CFC in the previous year however profit from our Halloween Disco, Christmas Craft Fair and Bag Pack were all an increase on the previous year. Some of our events such as Ladies Night and the End of Term party were less well supported than previous years but the introduction of our sponsored event and the ability to claim gift aid has led to an overall increase in funds raised.

Our fundraising during the year was focused on the providing the school with funds to begin to replace some of the older interactive whiteboards with IMEX smart boards and purchasing a new literacy scheme. We are pleased to have provided the school with the funds to purchase two IMEX Smart boards at a cost of £6,650 and a literacy scheme for P4-7 at a cost of £2,330.70.

The funds of £1,323 raised during the sponsored event were donated back to the school to allow for some classrooms and carry out some general maintenance over the summer.

We continue to cover the cost of a day out for the P7 pupils in the last week of school and provide the DJ for their Prom. This amounted to £379.70 this year.

As a thank you for the continued support of Tesco, Castlebawn we made a donation of £100 to their charity.

We were able to claim gift aid of £563.11 on eligible donations.

Balance at 8[th] September 2018 was £3,3381.04 to begin the new school year.

There are no current uncertainties regarding the PTA’s ability to continue as an ongoing concern.

4. FUTURE PLANS

Future plans for Castle Gardens PTA are focused on building a strong group of members and volunteers to continue fundraising for the school and to continue to improve relationships within the school and wider community.

We hope to continue with the popular events in 2018/19 such as Discos and the Christmas Craft Fair and we plan to reintroduce the Summer Fair in 2019.

We aim to continue to provide the school with funds to replace the current interactive whiteboards with IMEX Smart boards.

5. STRUCTURE, GOVERENANCE AND MANAGEMENT

The trustees who held post throughout 2017/18 were:

Mr. John Gray

Mrs. Laura Boyd

Mr. Paul Martin

Mrs. Kate Burgess

Mrs. Nicola Magowan

Mrs. Jill Stevens

Charity trustees are parents of current Castle Gardens Primary School pupils who volunteer to the PTA committee along with the Principal of Castle Gardens Primary School.

The PTA is governed by its Constitution which has been agreed and is adhered to by all members of the PTA committee.

Castle Gardens Primary School

Parent Teacher Association

66 Bowtown Road, Newtownards, Co Down BT23 8SH

Registered with the Charity Commission of Northern Ireland No. 103555