DÈrrytrasna Playgroup Charity No. N1103414 Company No. N1608898 Tru5tees' Report and Unaudited Accounts 30 September 2023
Derrytrasna Playgroup Contents Pages Trustees, Annual Report Independent Examiner's Report Statement of Financial Activities Summary Income and Expenditure Account Balance Sheet 2to4 Statement of Cash ftows Notes to the Accounts Detailed Statement of Financial Activities IOto16 17tolS Page I
Derrytrasna Playgroup Trustees Annual Report The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 30 September 2023. REFERENCE AND ADMINISTRATIVE DEfAILS Company No. N1608898 Charity No. N1103414 Principal Office 191 Derrytrasna Road Derrytrasna Lurgan Co. Armagh 8T66 6NR Registered OfFJce 191 Derrytrasna Road Derrytrasna Lurgan Co. Armagh BT66 6NR Dirertors and Trustees The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year: L. Mccann C. Neeson Z. Skelton Company Secretary C. Shanks Key Management Personnel Chairperson Secretary Treasurer Accountants Leonie Mccann Catherine Shanks Catriona Neeson Byrne Mccann & Co. Ltd. 67 Edward Street Lurgan Co. Armagh BT66 6DD Bankers Page 2
Derrytrasna Playgroup Trustee5 Annual Report Danske Bank 39 Market Street Lurgan Co. Armagh BT66 6AB Solicitors O'connor & Moriarty Solicitor5 51 North Street Lurgan Co. Armagh BT67 9AG OBJECTIVES AND AcfiviTIES The company's object5 are specifically restricted to the advancement of education and the development of children, the preservation and protection of health and the promotion of the benefit and wellbeing of children aged between 3 and 11 year5 old and in particular but not exclusively children under Statutory School age Ihereinafter called "the beneficiaries") in the Derrytrasna area and it5 environs of Co. Armagh Ihereinafter called the "area of benefit") without distinction of age, gender, disability, sexual orientation, nationality, ethnic identity. political or religious opinion, by associating the statutory authorities, community and voluntary organisation5. parents and guardians and the inhabitants in a common effort to advance education, and to provide educational and recreational facilities in the interests of Social welfare. with the object of improving the conditions of life for the said inhabitants and in particular to: lal to advance the education, ca re and development of children under statutory school age through the provision of safe and satisfying group play in the interests of social welfare so as to develop their physical, mental and emotional capacities. Ibl to advance the education, development and well being of children out-of-school hours and during school holidays in the interests of social welfare so as to develop their physical. mental and emotional capacities; Icl to support the values and principles of early years; Idl to provide training for parents and carers of children in child development, parenting and other appropriate subjects. lel to promote or assist in promoting community capacity building programme5 and projects for the benefit of the inhabitant5 Wlthin the area of benefit who have need of such as515tance as a result of their youth, age, disability or infirmity, or social and economic circumstances, in an effort to increase the abilities, skills and self-confidence of such communities in the area of benefit. If) to advance any other exclusively charitable purpose as the directors, may from time to time, decide in accordance with the law of charity- Our organisation advances the education and the development of children, the preservation and protection of health and the promotion of the benefit and wellbeing of children aged between 3 and 11 year5 old and in particular but not exclusively children under statutory school age in the Derrytrasna area. Our organisation provides a Playgroup for 0-5 year olds and a Breakfast/Afterschool Club for 5-11 year olds attending the prim2ry school in the same property. Our playgroup promotes and follows the early years programme. thus preparing 0-5 year old5 from the Derrytrasna area for entry into Pl. Our Breakfast and Afterschool Clubs provides the advancement of education, development and well being of children during out-of-school hours and during school holidays. During the Afterschool Club hours, children receive homework sUPPOrt and can take part in organised activities such as art5 and crafts. cookery and tin whistle lessons. In Setting our objectives and planning our attivities for the year the trustees have given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the activities have helped to achieve the charivs purposes and provide a benefit to the beneficiaries. The benefits of Derrytrasna Playgroup are both clear and directly related to the charity's aims and objectives. Page 3
Derrytrasna Playgroup Trustees Annual Report ACHIEVEMENTS AND PERFORMANCE This has been another successful year for the setting despite the cost of living continuing to rise. As a setting we have been committed to keeping this setting sustainable and as a result introduced a rise in fee5 to align the rising c05t of energy bills and national living wage. We also managed to secure a number of funding applications to help with the general running and upkeep of the Setting as well a5 providing exciting artivitie5 for the children. With continued support from Pathway, Bright5tart and ABC Council throughout this financial year a150. We also continue to hold fundraising events throughout the year to promote the Setting and raise funds for essential needs of the setting to keep it running to a high standard. Going forward we aim to promote and raise the profile of the Derrytra5na Playgroup, Breakfast and Afterschool Club within the local community- In doing so we will continue to support the staff with their plans with developing the setting and continue to develop a strong working committee. We will also strive to continue to meet our financial goal i.e. to be a fully sustainable Playgroup, Breakfast and Afternoon club by raising the profile and hopefully result in additional numbers of children attending the setting year on year. FINANCIAL REVIEW PlayGroup made a surplu5 of £8481 during the year. The Playgroup with careful planning and determined ambition has managed to steer through the cost of living situation to date and with renewed similar application would hope to present Similar result5 in the future. It is the Charity's policy to maintain sufficient reserves to ensure continuous operation in an uncertain future. The Trustees are responsible for keeping proper accounting record5 that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable Steps for the prevention and detettion of fraud and other irregularitie5. The above report has been prepared in accordance with the provisions applicable to companies subject to the small Companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP IFRS 1021. Signed on behalf of the board C. Neeson Trustee 21 June 2024 Page 4
Derrytra5na Playgroup Independent Examiners Report Independent Examiner's Report to the trustees of Derrytrasna Playgroup I report to the charity trustees on my examination of the financial statements of Derrytrasna Playgroup for the year ended 30 September 2023. Responsibilities and basis of report As the charity's trustees of the company land also its direttors for the purposes of company lawl you are responsible for the preparation of the financial Statements in accordance with the requirement5 of the Companies Act 20061'the 2006 Act. Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements a5 carried out under section 145 of the Charities Act 20111'the 2011 Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145151 Ibl of the 2011 Act. Independent examiner's statement I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe.. accounting records were not kept in accordance with section 386 of the 2006 Att,. or the financial statements do not accord with those records,. or the financial statements do not comply with the accounting requirements under settion 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair, view which is not a matter considered a5 part of an independent examination- or the financial statements have not been prepared in accordance with the methods and principle5 of the Statement of Recommended Prattice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no concerns and have come across no other matters in connettion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. RAY ND MCCANN FCCA Byrne Mccann & Co. Ltd. 67 Edward Street Lurgan Co. Armagh BT66 6DD 21June 2024 Page 5
Derrytrasna Playgroup Statement of Financial Activities forthe year ended 30 September 2023 Unrestrirted funds 2023 Restricted funds Total funds Total funds 2023 2023 2022 Notes Income and endowments from". Donations and legacies Charitable activities 8,300 87.439 8,300 87,439 6,969 81,309 Total 95,739 95,739 88,278 Expenditure on: Other 87,258 87,258 Total 87,258 87.258 85,091 Net gains on investments Net income 85,091 8.481 Transfers between funds Net income before other gain5/llosses) 8.481 3,187 8,481 8,481 3,187 Other gains and losses Net movement in fund5 8,481 8,481 Reconciliation of funds". Total funds brought forward Total funds carried forward 3,187 37,671 50,000 87,671 84.485 46.152 50,000 96,152 87,672 Page 6
Derrytrasna Playgroup Summary Income and Expenditure Account for the year ended 30 September 2023 2023 2022 Income 95,739 88,278 Gross income forthe year Expenditure 95,739 88,278 84.352 82,185 Depreciation and charges for impairment of fixed asset5 2,906 2,906 Total expenditure for the year Net income before tax for the year Net income forthe year 87,258 85,091 8,481 3,187 8,481 3.187 Page 7
Derrytrasna Playgroup Balance Sheet at 30 September 2023 Company No. N1608898 Notes 2023 2022 Fixed assets Tangible assets 40,692 40,692 43,598 43,598 Current assets Cash at bank and in hand 59,025 59,025 13.5651 55,460 45,046 45,046 19721 44,074 Creditors: Amount falling due within one year Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets io 96,152 87,672 96,152 87,672 96,152 87,672 The funds of the charity Restricted funds Restricted income funds li 50,000 50,000 50,000 50,000 Unrestricted funds General funds li 46,152 37,672 46,152 Reserves 37,672 li Total funds 96,152 87,672 These accounts have been prepared in accordance with the Special provision5 of Part 15 of the Companies Act 2006 relating to Small companies. Forthe year ended 30 September 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Art 2006 with respect to accounting records and the preparation of accounts. Approved by the board on 21 June 2024 And signed on its behalf by: C. Neeson Trustee 21 June 2024 Page 8
Derrytrasna Playgroup Statement of Cash flows for the year ended 30 September 2023 2023 2022 Cash flows from operating activities Net income per Statement of Financial Activities 8,481 3,187 Adjustments for: Depreciation of property, plant and equipment Decrease in trade and other payables 2,906 2,906 16951 Net cash provided by operating artivities 11,387 5,398 Net cash from investing artivities Net cash from financing artivities Net increase in cash and cash equivalents 11.387 5,398 Cash and cash equivalents at the beginning of the year 45,046 39,636 Cash and cash equivalents at the end of the year 56.433 45.034 Components of cash and cash equivalents Cash and bank balances 59,025 45,046 59,025 45.046 Page 9
Derrytrasna Playgroup Notes to the Accounts for the year ended 30 September 2023 l Accounting policies Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffettive I January 20151 (Charities SORP IFRS 1021}, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Att 2006. Change in basis of accounting orto previous accounts There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years. Fund accounting Unrestrirted funds These are available for use at the discretion of the trustees in furtherance of the general objetts of the charity. These are unrestricted fund5 earmarked by the trustees for particular purposes. These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. These are available for use subjett to restrittion5 imposed by the donor or through terms of an appeal. Designated funds Revaluation funds Restricted funds Income Recognition of income Income is included in the Statement of Financial Attivities (SOFA) when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SOFA. Donations and legacies Voluntary income received by way of grants, donations and gifts is included in the the SOFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on Income from tax reclaim5 is included in the SOFA at the same time as the donations and gifts gift/donation to which it relates. Donated service5 and facilities These are only included in income (with an equivalent amount in expenditure) where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/llosses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gain5/llossesl on investment assets This includes any gain or loss on the sale of investments. Page 10
Derrytrasna Playgroup Notes to the Accounts Expenditure Recognition of expenditure Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered. and is reported as part of the expenditure to which it relates. Expenditure on raising funds These comprise the costs associated with attracting voluntary income, fundraising Expenditure on trading costs and investment management costs. These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities service5 in the furtherance of its objects, including the making of grants and governance costs. All grant expenditure 15 accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. These are support costs not allocated to a particular activity. Grants payable Governance costs Other expenditure Taxation The charity is exempt from corporation tax on its charitable activities. Freehold investment property Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise. Stocks Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market. Trade and other debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash and cash equivalents Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturitie5 of three months or less and bank overdrafts. In the statement of financial position. bank overdraft5 are shown within borrowing5 or current liabilitie5. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management. Trade and other creditors Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Page 11
Derrytrasna Playgroup Notes to the Accounts Research and development Expenditure on research and development is written off in the year in which it is incurred. Foreign currencies Monetary assets and liabilitie5 denominated in currencies other than the funttional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transartions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred. All exchange differences are are taken into account in arriving at net income/expenditure. Leased assets Where the charity enter5 into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated Bs a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases. Assets held under finance lease5 are initially recognised as a55ets of the charity at their f3ir value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the les50r 15 included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets. Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, Such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line ba51S. Pension costs The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds. Receipt of donated goods. facilities and services All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity. 2 Company statu5 The company is a private company limited by guarantee and consequently does not have share capital. Page 12
Derrytrasna Playgroup Notes to the Accounts 3 Statement of Financial Activities - prior year Unrestricted funds 2022 Restricted funds Total funds 2022 2022 Income and endowments from: Donations and legacies Charitable activities Total 6,969 81,309 6,969 81.309 88,278 Expenditure on: Other 88,278 85,091 85.091 Total 85,091 85,091 Net income 3,187 Net income before other gains/(losses) Othergains and losses: Net movement in funds Reconciliation of funds: Total funds brought fonNard Total funds carried forward 3,187 3,187 3,187 3,187 3,187 34,485 50,000 84,485 37,672 50,000 87,672 4 Income from donations and legacies Unrestricted Total Total 2023 2022 8.300 8,300 8,300 8,300 6,969 6,969 5 Income from charitable attivities Unrestrirted Total Total 2023 2022 87,439 87,439 87,439 87,439 81,309 81,309 Page 13
Derrytra5na Playgroup Notes to the Accounts 6 Other expenditure Unrestricted Total Total 2023 2022 Employee costs Premises cost5 Amortisation, depreciation, impairment, profit/los5 on disposal of fixed assets General administrative costs Legal and professional costs 70,409 1,979 70,409 1,979 68,095 1,953 2,906 2,906 2,906 9,379 2,585 87,258 9,379 2.585 87,258 10,915 1,222 85,091 7 Net income before transfers This is stated after charging-. Depreciation of owned fixed assets 8 Staff costs 2023 2022 2,906 2,906 Salaries and wages Pension costs 2023 65,851 2,364 68,215 2022 65,539 2,453 67,992 No employee received emoluments in exce55 of £60,000. 9 Tangible fixed assets Cost or revaluation At l Ottober 2022 At 30 September 2023 Depreciation and impairment At l October 2022 Depreciation charge for the year At 30 September 2023 Net book values At 30 September 2023 At 30 September 2022 10 Creditor5: amounts falling due within one year 72.660 72,660 72.660 72,660 29.062 29,062 2,906 2,906 31.968 31.968 40,692 43,598 40,692 43,598 2023 2022 Accrua15 3,565 3,565 972 972 Page 14
Derrytrasna Playgroup Notes to the Accounts 11 Movement in funds Incoming resources (including other gains/losses Resource5 expended At30 September 2023 At l Ottober 2022 Restricted funds: Restricted income funds: 50,000 50,000 Total 50,000 Unre5tritted funds: General funds 50,000 37,671 95,739 187,258) 46,152 Total funds 12 Analysis of net asset5 between funds 87,671 95,739 187,2581 96.152 Unrestrirted funds Restrirted funds Total Fixed assets Net current assets 40,692 40,692 55.460 96,152 55,460 55,460 40,692 13 Reconciliation of net debt At30 September 2023 At l October 2022 Cash flows Cash and cash equivalents 45,046 45,046 13,979 13,979 59,025 59,025 Net debt 45,046 13,979 59,025 Page 15
Derrytra5na Playgroup Notes to the Accounts 14 Commitments Operating lease commitments Annual commitments under non-cancellable operating lease5 are a5 follows-. 2023 Land and buildings 2023 2022 Land and buildings 2022 Other Other Operating leases with expiry date- Pension commitments 2023 2022 The pension cost charge to the company amounted to.. 2,364 15 Related party disc105ures Controlling party 2,453 Page 16
Derrytrasna Playgroup Detailed Statement of Financial Activities for the year ended 30 September 2023 Unrestricte d funds 2023 Total funds 2023 Total funds 2022 2023 Income and endowments from: Donations and legacies 8,300 8,300 8,300 8,300 6,969 6,969 Charitable activities 87,439 87,439 95,739 87,439 87.439 81,309 81,309 88,278 Total income and endowments Expenditure on: Employee costs Salaries/wages Pension costs Staff training Temporary staff 95,739 65,851 2,364 327 1.867 70,409 65,851 2,364 327 65,539 2,453 1,867 70.409 103 68,095 Premises costs Light, heat and power Premises cleaning Premises repairs and maintenance 1,455 56 1.455 56 1.339 50 468 468 564 General administrative costs, including depreciation and amortisation Depreciation of land and buildings Bank charges Equipment expensed General insurances Postage and couriers Software, IT support and related costs 1,979 1,979 1,953 2,906 2,906 2.906 144 4,900 918 2,011 144 108 5,653 1,505 1,706 4,900 918 2,011 439 439 267 Stationery and printing Sundry expenses Telephone, fax and broadband 179 179 706 75 895 13,821 788 12,285 788 12,285 Legal and professional costs Accountancy and bookkeeping 2,585 2,585 2,585 2,585 1,222 1,222 Total of expenditure of other costs 87.258 87,258 85,091 Page 17
Derrytrasna Playgroup Detailed Statement of Financial Attivities Total expenditure Net gains on investments 87,258 87,258 85,091 Net income 8,481 8,481 3.187 Net income before other gains/{10sses) Other Gains 8,481 8,481 3.187 Net movement in funds 8,481 8.481 3,187 Reconciliation of fund5". Total funds brought forward Total fund5 carried forward 37,671 50,000 87,671 84,485 46,152 50,000 96,152 87,672 P3ge 18