Charity re£islraiion number. NIC103399 Ballygowan Community Pre-school & Playgroup Annual Report and Financial Statetnents for the Year Ended 31 May ?023 Hainilton Morris Waugh Chartercd Ccrlified Accountants 34 Duftcrin Avcnuc Bangor Down BT?0 3AA BaIlygowan Comn]unity Pre-school & P12ygroup Contents Reference and Adtllinislrativc Dctails Trustee5' Report 2to3 StatLment of Trustees. ResponsibilitRes IndLpendLTlt Ex&mined> R¢porl Stsiement of Financial Activitics Balance Shect Nolcs to thc Financial Statemcnts 8t0 14 Ballygoivan Community Pre-school & Playgroup Reference and Administrative Details Chairman Karen Stewart Trustees Karen Sicwart Courtncy Mills Sharon Spence Taslia Atel￿sOn Charitv Re2lStration INumber NIC103399 Principal O￿lee Ballygoivan Communiry Preschool & Playgroup ?a Combcr Road Ballygowan Co Down BT?3 jTN Accountants Hamilton Morri5 Waugh Chartered Certified Accountants 34 Dufferin Avenue Banuor Down BT20 3AA B#nker5 Danskc Bank BusinLSS Bankin Doncgall Squatc West Belfasi BTI 6JS Page I Ballygoivan CommunAtv Pre-school & Playgroup Trustees, Report The trustees present thc annual report together with the financial statcmcnts of the charity for the y¢ar ended 31 May 2023. The accounts havc been prepared in accordance ivith tbe accounting policics set out in note I to ihe acLounts and comply with The Chariti¢s Act (Northem Ireland) ?008. Truytees Karcn Stewart (appoinled 22 June 20211 Suzanne Murdock (appointed 22 June ?021, resigned 6 September ?02?) Sara Louisc Bowman (appointed 22 June ?021. ￿s[gned 6 Scpicmber ?022) Rebecca Ellison (appointed 6 September ?022. resigned 8 November 2022) Sharon Spence (appoinled 6 September ?0??) Tasha Acheson (appoint¢d 6 S¢ptctnbcr 20??) Courtney Mills (appointed 31 January 2023) Structure, oovern#nce and management Recriiiiiiienl and dppointmeiit ollruslees The management Cotnmitlee who served during the year and up to the date of this rcport are set out on page l. The manageinent committee arc appointed at the Annual Gcneral Mcciing. Thc manaoement coinmittee hai'c asscssed ihc major risks to which thc Charity is exposed. attd arc satisficd that systeins arc placc to miligatc exposure to the major risk Ohjectives And activities Public benefit Th¢ charity wa5 Cstablishcd to promote play based leaming environments for all children under statutory school ge, of Ballygowan and its surrounding environs without distinction of age. gender. marital staius. disability. sexual orientaiion, naiionallry. ethnic idcntity. political OT Teligious opinion. by associating the statutory authorities, community and voluntsry organisation5 and the inl)abitanls in a Common effort lo advance cducalion and h¢alth and wellbeing. The main aim5 of the setting are.. The preparation of each indtvidual Child for primary educatio Enablin(r childrLn to b¢¢0[￿ ￿0[C rompctcnt in the skills of expression. communication, problem solving. early mathemarics. creativity. knowledge of the world around us, experimeDiation and exploraiion and physical dcvclopmcnt. Enabliniv children to relat¢ to oihcr childrcn and adults. These aims are met by includiDg amonust others the following activities: A play bascd Icarning environmcnt. IDlcrvÉews between staff and parentsl¢arers where a two sharing of infomiation tskcs place, along witli tlie staff obsen'ations and progress rcports used to inform parentS/care￿. Page 2 Ballygowan Communitv Pre-school & Playgroup Trustees, Report (continued) Parental questiomiaires used lo gain thc opinion of parentslcareTS. Wellbeing resilience of the child through Personal. Social alld Etnotional developm¢nt and encouraging Healthy Eating and Physical cxcrci5C through our Foi)d and Drink Policy and Play Policy. Annutl Inspcction by Social Service5 Trusi and regular Inspcctions by Education and Training Inspe¢torate {EducaEion Authority fornierly Dept of Educaiion). The tniste¢4 confirn] Ihar they I￿ve cotnplied with the requirements of ihe Charities Act (Northcrn Ireland) 2008 and the Charities (Accounts and Reports} Rc.￿ulatIonS (Northern Ir¢land) 2015 to have duc regard Co thc public bcncfit guidance piiblished by the Charity Commission. Athievements and performance Parents / carcrs and staff availcd of trdining. to gain a wider knoivlcdgc of thc dcvclopmcnt and social needs and behaviours of childrcn so that they can tailor their care and educalional prograinine to tlic needs of individual Child￿n. Tliis kDowledgc is then implemcntcd inio practi¢¢ with an ongoing evaluation process. Parcntslcarcrs and othcr interested parties. rcprcsenied on thc managcincnt cornmtttee. Community involvcmcnt and intcrest. The provision of a safe, caring. welcoming and understanding cnvironmenl within which thc cliildrcn obtain their first ¢xpcriencc of education. Finttncial revleiy The Mana¥efflenE Committee are satisfied with die financial results of the year ended 31 May ?023 Resen'es Policy Thc Trustccs have established a policy which is revicwcd annually. wh¢reby the unrestricted funds held by the hariry should bc a taruci of Thvelve Inonths of a￿erage cxpcndi￿re. Thc avcragc cxpenditurc in thc ncxt 12 months is expected lo be £55.000 and unrestrlcted funds are currently sufficient lo cover this cost. The annual report was approved by the trusiees olthe charity on 17 January 20?4 and signed on its behalf by: Karcn StcKvart Chairman and Trustee Page 3 Ballvgowan Community Pre-school & Playgroup Statement of Trustees, Responsibilities The trustees are responsible for prcpariniv the trustees, repon and the financial statcmcnts in accordance with tli¢ United Kingdom Accounltng Standards ( Flis 102) and applicable law and rcuuiations. Tlic law applicable to charitics rcquircs thc frustces to pr¢par¢ financial siatemcnts for each financial year which give a true and fair view of the slate of affairs of tlie Lharity and of ilie incoming resources and application of re81)urce5 of thc charity for that pertod. In preparing iliesc financial statcmentk the trustees are required to: select suitable accounting policics and then apply them consistently; obsLrve the methods and principlcs in tbe Charities SORP 2019 (FRS 102)- make judgements and esrimatcs that arc rcasonablc and prudenl. 5tat¢ ivhethcr applicablc accounting standards have bccn folloivcd. subjcct to any material departures dis¢losLd and cxplaincd in thc financial statemenls: and prepare the flnancial statements on the going concern basis unless it is inappropriate to pre5UIDe that the charity will continue in busin￿8. The trustees arc rcsponsible for k¢eping pioper accountinti rccords that disclose iviih ieasonable accuracy at any timc tl)e financial position of tlic chanty and cnablc them to ensur¢ iliat the finanLial statcmcnts coinply witli tiic Charities Act (Northern Ireland) ?008. the Lhartlies (Accounts and Reports) Regulations INorihern Ireland) 2015, and ihe provisions of the constitulion. The ttusiccs arc a150 responsible for safeguarding the assets of the charity and hcncc for taking rcasonabl¢ steps for thc prevcntion and detection of frdud and other irregularities. Approiied by ihe trustees of ihc charity on 17 January ?024 and S[￿ed on its bclialf by= Karcn Stewart Cliairman and trustee Pagc 4 Ballygowan Communitv Pre-school & Playgroup Independent Examiner's Report to the trustees of Ballvgowan Community Pre-school & Playgroup I report to th¢ INstees on my cxamination of ihc accounts of Ballygowan Community Pie-scliool & Playgroup for the year ended 31 May 2023. Responsibilities and ba5]5 of report As tlie charity's tn]stees of Ballygowan CornmuDity Pre-scliool & Playgroup you are responsible for (he preparntion of the accounts in accordance ivith the requircmcnts of the Charities Act INorthem Ireland) 2008. It is my responsibility to= • exainine ihe accounts under section 65 of the Charities ACL to t"ollow thc procedures laid doivn in Ihc ucncral Directions given by the Charity Commission for Norrliern Irelaiid under section 65{9)(b} of the Charilics Act. and . to state wh¢th¢r particular matter5 have comc lo my attention. Independent examiner's 5tratement I havc completcd my exatnination. I confirin that no material maiicrs have come to my attcntion in Co[￿ectIon with Ihe examination giving mc causc to bclicvc tl)at in any material r¢sp¢¢t: accounting rccoids iverc rK)t kcpt in rcspcct of Ballygowan Community Pre-school & Playgroup as required by section 63 of the Charifie5 ACL or 2. tl)e accounts do not accord with those records- or 3. Ilie accounts do noi comply with the accounting requirements of the Charities Act I have no concerns and have corne across no other matters in ¢onnectton with ihe examination lo which atiention should bc drawn in this rctKYrt in order to cnable a propcr understanding of ihc accounts to bc rcaclicd. RichaTd Hamiltort Hamilton Morris Waugh 34 Dufferin Avenue Bangor Co Down BT20 3AA 17 January ?024 Page 5 Ballygowan Community Pre-school & Playgroup StAtement of Financial Activities for the Year Ended 31 May 2023 IIDre5tricted fund Total 2023 Note Income And Endowment5 from: Donaiions and l¥gaciLs 67,9?2 67,9?2 Total incomc 67,922 67.92? Expenditure on: Raising ￿ndS Cliaritablc activities (10.833) (66.96)) (10,833) (66,965) To(al cxpenditure (77,798) (77,798) Net cxpcnditurc {9.876) (9,876) Net movemenl In funds (9,876) 19,8761 Reconcili#¢ion of fund5 Total ￿ndS brought fonyard 73.430 73,430 Total tunds Larried forward 63.)54 IlnrestriLted funds 63.)54 2022 Note Income and Endow'ments from: Donations and legacies Investment income 8?,72? 34 34 Totttl incoine 82.756 Expenditure oll: ILiising fvnds Charitable a¢tivities (9,?81) (73.291) (9.281) (73,291) Total expenditUTe {82.i7?) (82,57?) Net income 184 Nct movcment In fvnds l84 Reconciliatioll of funds Total ￿lld5 brought forward 73,246 73,246 Tolal funds carried fonvard 12 73.430 73,430 All of the charity's aciivities derive from continuing operations duting tbe above two period5. The funds breakdown for ?022 is shown in note 12. The notes on pages 8 to 14 forni an intcgral part of these financial Statements. Page 6 Ballygowan Community Pre-school & Playgroup (Registration number: NIC103399) Balance Sheet as At 31 MAY 2023 2023 2022 Note Current assets Debtors Cash at bank and in hand 6.760 58.121 2.052 73,040 10 64.881 75,092 Creditors: Amounts falling due ivithin one year (1,3?7) (1,66?) Net assets 63.ii4 73.430 Funds of the charity: Ilnrestricted income funds Unrestricted thnds 63,554 73.430 Tothl funds 12 63,554 73,430 The finaneial stat¢mcnts on pagc5 6 to 14 ivcrc approvcd by the trustecs. and authorised for issue on 17 January 20?4 and Si¢Fncd on th¢ir b¢half by. Kllrcn Stcwart Chairman and Trustce The notc5 on pages 8 to 14 fomi an inlegral part of these financial stateinenls. Page 7 BAllygowan Communitv Pre-school & Playgroup Notes to the Financial Statements for the Year Ended 31 May 2023 l Accounting policies Statement ofcompliance Tlie tinancial statctncnts havc bccn prepared in accordance with Accouniing and Reporting by Charitics: Statement of Recommended Prnctice applicable to charities preparing Iheir accounts in accordance with the Financial Reporting Standard applicablc in tbe UK and Repiiblic of Ireland (FRS 102) {effeetive l January 2015) - (CliaritiLs SORP (FRS 10?)). the Financial Rcportin" Standard applicable in tlie UK and Republic of Ireland (FRS 102) and Ihc Charities Act (Northcrn Ireland) 2008. Basis of preparation BallY￿0wan Community Pre-school & Playgroup mceis thc dcfinition of a public benefit entity under FRS I O? The accounts (financial statcmcnts) hav¢ b¢¢n prepar¢d undcr d)c historical c05t convcnlion witli items recognised at Cosi or transaction valuc unless otheTh*isc stated in the relevant notc(s) ro these account5. Going concern The (rusiccs considcr tbat there are no material uncertainties about the charitys ability to continue as a QFoing ¢onccrn. Income Anil eniloivment5 Voluntary Income including donations. gifts. legacies and grants that provide core fundin¥ or are of a general Dature is recogniscd ivhen the charity has entitlement to the income, it is probablc diat the income iyill be received and the amount Can bc mca5ured with sufficicnt reliability. Grrtiiis receivfible Grants are recognised when the charity has an entitlcment to the funds and any conditions linked to the grniits havc b¢¢n mel. Whcrc pcrformancc conditions arc attachcd to thc grnnt and arc yet lo be mct. the income is recognised as a liability and included on the balance sheet as d¢f¢tr¢d income to be rclca5ed. liivesÉnieiil iiicoixe Dividends are re¢ognised once the dividend has becn dcclarcd and notification has been receiiied of the dividend due. Eypenditure All expenditure is recognised once therc is a Icgal or constructive obligation to that expenditure, it is probable settlement is required and thc atnount can be measured reliably. All Costs are allocated to thc applicablc expe11di￿re heading ihat a￿aregate similar costs to tliat category. Where costs cannot bc dircctly attributcd to particular headings Ihcy havc been allocated on a basis Consistent with thc usc of rcsourccs. with ccntral staff costs allocated on the basis of time spent. and dcprcciation charoes allocated on the portion of the asset's us¢. Other support costs are allocated b35ed on the spread of staff costs. Roisiiigfiinds Tliese are costs incurred in atiracting voluntary income, the manageinent of investments and those incurred in trading activitiLs that raise fuDds. Page 8 Ballvgoivan Community Pre-school & Playgroup Notes to the Financial Statements for the Year Ended 31 May 2023 (continued) Chrtritftble Gcliviftes Cl)aritablc expenditure comprises those costs incurtcd by thc charity in the delivery of its activities and s¢rvices for its bcneficiarics. It includc5 both costs that can be allocated dirccily io such activities and thosc costs of an indirect nalurc neccssary lo support them. Governance costs Thcsc include tlie costs attributablc to thc charity's compliancc iTrith consiitutional and statutory iequirem¢nlS. including audiL straiegic managctncn( and trustccs mcctin(ys and re1mbu￿d expenses. Government grwnts Govemment grnnts are recognLsed based oll the accrual model and are measured at the fair value of the asset rcccivcd or receivable. Grants are Classified as Telating eithcr to rcvcnue or to assets. Grants relating to rcvenue arc rccotynised in income over the period in which thc rclatcd costs are recognised. Grant.s relatingy to assets are recognised over ihe c.Kpcclcd usefijl life of the as5¢t. Whcr¢ part of a grant relating lo an knsset is dcfcrrcd. it is recogniscd as deferred income. Taxation The uharity is considcrcd to pass thc tests set out in Paragryapb I Schedule 6 of Ihc Finaiiee Aci ?010 and thcrcforc it mcet5 the definition of a charithble company for UK corporation tax purposes. Accordingly. the charity is potentially cxcinpt from taxation in r¢spc¢t of incoinc or capital gains rcccivcd witliiii calc(Forics covered by Chapter 3 Parl I l of ihc Corporalion Tax Act ?01 O or Section 256 of Ihe Taxation of Chargeable Gains Act 1992. 10 the cxtcnt that such income or gains are applied exclu5ivcly io charitsblc purposcs. TrAde debtor5 Trade debiors are amounts due from customers for merchandise sold or services performed in the ordiiiary LOUfSC ufbusinr55. Trade dcbtor5 are rccogniscd inilially at the trdnsaction price. They arc subsequently measured at aTnort15cd cost using tlie effeLtive in(eresi tn¢ihod. Ic55 pruvi5ion for impairment. A proirision for ilie iinpairment of rrade debtors is established when Ihcre i5 objective evidence that thc charity will not be able to collect all amounts due according to the original tertns of ihe rcceivables. Fund structure Unrestricted income fiinds are tsenernl funds th￿ are available for use at the trustees discretion in turtherance of Ihc objectives of the ¢harity. Designated funds are utwestricted funds set aside for specific purposes at the discrerion of tlie trustees. Page 9 Ballvgowan Community Pre-SchooI & Playgroup Notes to the Financial Statements for the Year Ended 31 May 2023 (continued) 2 Ittcome from donation5 and legacies Unrestricted Total fund% Gener*1 Grants. including capital grants- Govcmmcnl grants Donations from community groups R¢gular giving and capital donations Total for 2023 50,166 430 17.326 50.166 430 17.326 67,9?2 67,922 Total for 2022 82,7?2 82.7?2 Unrestricted funds General Total 2022 Grants, including capital grants: Govemnieni grants Donations froni cominunity gtOUP5 RLgular giving and capiial donations 60,063 6,030 16.629 60,063 0.030 16,629 3 InTrestment income Unrestricted funds Gener#1 funds Total for 2023 Total fur 2022 34 34 Pagc 10 BAlIygowan Community Pre-school & Playgroup Notes to the Financial Statements for the Year Ended 31 May 2023 (continued) 4 Expenditure on raising fund$ #) Costs of trading activities Unrestricteit funds Gener#1 Total funds Note Costs of goods sold 10.833 10.833 Total for 2023 10.833 10.833 Total for 2022 9,281 9.281 [Inrestricted funds General Total 2022 Note Costs of goods sold 9,281 9.281 9.2111 Pagc 11 Ballvgowgn Commllnitv Pre-school & Playgroup Notes to the Financial Statements for the Year Ended 31 May 2023 (continued) S Expenditure on charitable acti%ities Unrestricted funds Gener#1 Total fund5 'ote Employincnt costs Establishrncnt Costs Rcpairs and inaintenanc¢ Telephone and fax Printin& postag¢ and slationcry Clcaning Bank chargcs Govemancc c0515 58.598 1,840 364 489 1,986 15 119 3,)54 58.598 1,840 364 489 1,986 15 119 3,554 Total for 2023 66.965 66,965 Tot#1 for 2022 73,291 73.291 Unrestricted funds General I'otal 2022 Iyote Employmerst costs E5tablishii]ent costs Repairs and maintenance Staff training Telephone and fax Printing. posla2e and slationcry Sundry and othcr costs Clcaning Advcrti5ing Bank charges Govcrnancc costs 58.266 ?.9?7 4,365 24 387 2,343 ?16 23? 53 14) 4,333 58.266 4,365 ?4 387 2.343 916 23? 53 145 4,333 Pagc l? Ballygowan Comrnunity Pre-school & Playgroup Notes to the Financial Statements for the Year Ended 31 May 2023 (continued) 6 Analvsis of governance support costs Governance costs Unrestricted funds General I"otal funds Independent examincr fees Other fecs paid to examiners Legal f¢¢s 900 2,654 900 2,654 Total for 2023 3.5)4 3.554 Total for 2022 4,333 4,333 Unrestricted fuThd¥ General 2U22 Independcnt cxaminer fees Other fecs paid to examincrs Lcgal fees 870 3.463 870 3.463 4,333 7 Staff c05t5 Thc aggregate payroll costs were as follows: The monthly average number of pcrsons (includina senior management I leadership teatn) einploycd by thc charity during the year exprc88ed As fvll timc eq111￿a1cThtS was