**Holywood Family Trust** (A company limited by guarantee) ## **Charity Accounts and Financial Statements for the year ended 31 August 2023** Company Registration Number NI50431 Registered Charity Number NIC103344 (Northern Ireland) HOLYWOOD FAMILY TRUST - 2023 ANNUAL REPORT **Holywood Family Trust** (A company limited by guarantee) ## **Charity Accounts and Financial Statements for the year ended 31 August 2023** |**Contents**
|**Page**| |---|---| |Legal and Administrative Information|3| |Statement of Financial Activities|4| |Balance Sheet|5| |Cashflows from Operating Activities|6| |Notes on the Financial Statement|7| © Holywood Family Trust 2023 Community & Family Centre 108-112 High Street, Holywood, Co Down BT18 9HW 2 HOLYWOOD FAMILY TRUST – 2023 ANNUAL REPORT ## **LEGAL AND ADMINISTRATIVE INFORMATION** ## **CHARITY NAME** Holywood Family Trust (HFT) ## **REGISTERED CHARITY NUMBER** NIC103344 **COMPANY REGISTRATION NUMBER** NI50431 **TRUSTEES/DIRECTORS** C McWhirter (Chairperson) Resigned 30.9.23 I Wilson (Director and Chairperson from 1.10.23) M Watson (Treasurer) E Smyrl (Deputy Chairperson) R McCullough (Director) ## **COMPANY SECRETARY** **SENIOR MANAGEMENT TEAM** S Moore N Dornan A Fitzsimmons **REGISTERED OFFICE & 1** 08-112 High Street **BUSINESS ADDRESS** Holywood County Down BT18 9HW **AUDITOR** Elaine Mulholland Johnston Graham Ltd 216 Holywood Road Belfast BT4 1PD **BANKERS** Danske Bank Donegall Square West Belfast Co. Antrim BT1 6JS 3 HOLYWOOD FAMILY TRUST - 2023 ANNUAL REPORT ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023 (including income and expenditure account)** |**Unrestricted Restricted **
**Note**
**Funds**
**Funds**
**2023**
**2023**
**£**
**£**
**Incoming resources**
Incoming resources from generated funds
Voluntary income
2
10,398
37,896
Activities for generating funds
Investment income
4
747
Incoming resources from charitable activities
5
104,720
438,294
Total incoming resources
115,865
476,190
**Resources used**
Charitable activities
7
73,079
439,737
Governance costs
7
500
1,000
Total resources used
73,579
440,737
**Net (loss)/income for the year**
**42,286**
**35,453**
Transfers
Gross transfers between funds – in
Gross transfers between funds – out
Net movement in funds
42,286
35,453
Total fund balances brought forward
252,963
114,181
**Total fund balances carried forward**
**£295,249**
**£149,634**|
**Total**
**2023**
**£**
48,294
747
543,014
592,055
512,816
1,500
514,316
**77,739**
77,739
367,144
**£444,883**
**£**|**Total**
**2022**
**£**
94,817
63
482,733
577,613
561,627
1,980
563,607
**14,006**
16,691
(16,691)
14,006
353,138
**367,144**| |---|---|---| There were no other gains or losses recognised during the year so that a separate statement of total recognised gains and losses is not required. There is no difference between the net income for the year stated above and its historical cost equivalent. 4 HOLYWOOD FAMILY TRUST – 2023 ANNUAL REPORT ## **BALANCE SHEET AS AT 31 AUGUST 2023** |**Note**
**CURRENT ASSETS**
Debtors
9
Cash at bank and on hand
**CREDITORS**– amounts falling due
within one year
10
**NET CURRENT ASSETS**
**NET ASSETS**
**REPRESENTED BY**
Restricted funds
11
Unrestricted funds
General
Designated
Total unrestricted funds
11|**2023**
**£**
**3,789**
**447,526**
**451,315**
**6,432**
**149,634**
**221,370**
**73,879**|**2023**
**2022**
**£**
**£**
17,851
356,589
374,440
7,296
**444,883**
**£444,883**
114,181
218,579
34,384
**295,249**
**£444,883**|**2022**
**£**
367,144
**£367,144**
252,963
**£367,144**| |---|---|---|---| 5 HOLYWOOD FAMILY TRUST - 2023 ANNUAL REPORT ## **Year ended 31 August 2023** |**2023**
**£**
**Cash flows from operating activities**
Net (expenditure)/income
**77,739**
_Adjustments for:_
Depreciation
Interest payable and similar charges
_Changes in:_
Trade and other debtors
**14,062**
Trade and other creditors
**(864)**
Cash generated from operations
**90,937**
Interest paid
**-**
_______
Net cash used in operating activities
**90,937**
**Cash flows from investing activities**
Purchase of tangible assets
Net cash used in investing activities
**Net increase /(decrease) in cash and cash equivalents**
**90,937**
**Cash and cash equivalents at beginning of year**
**356,589**
**Cash and cash equivalents at end of year**
**447,526**|2022
£
14,006
18,814
812
33,632
--
_______
33,632
33,632
322,957
356,589| |---|---| The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. The financial statements were approved by the board of Trustees on 25[th] June 2024 and were signed on their behalf by: MR IAIN WILSON Director MR M WATSON Director 6 HOLYWOOD FAMILY TRUST – 2023 ANNUAL REPORT ## **NOTES ON THE FINANCIAL STATEMENTS - 31 AUGUST 2023** ## **1. Accounting policies** The Charity's principal accounting policies are stated below. The following accounting policies have been used consistently in dealing with items which are considered material in relation to the financial statements. ## **Basis of preparation of accounts** The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with Statement of Recommended Practice (SORP), "Accounting and Reporting by Charities: Statement of recommended practice”, applicable to charities preparing in accordance with the Financial Reporting Standard, applicable to UK and ROI, effective from January, 2015 (FRS102), and the Companies Act 2006 The Charity has taken advantage of the exemption in FRS1 ‘Cash flow statements’ from the requirement to produce a cash flow statement because it is a small company. ## **Fund accounting** Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the charitable objectives of the Charity. Designated funds are unrestricted funds earmarked by the Trustees for particular purposes. Restricted income funds are funds subject to specific restrictions imposed by donors or by the purpose of the appeal. The receipt and use of restricted funds are set out in the financial statements. ## **Incoming resources** All income (including grants) is accounted for as soon as the Charity has entitlement to the income, there is certainty of receipt and the amount is quantifiable. The value of donated services cannot be quantified and is not included in the financial statements. Many individuals routinely give of their time and talents that cannot be recorded in these financial statements. ## **Resources used** All expenditure is accounted for on an accruals basis and includes any VAT that cannot be fully recovered. Governance costs include the direct clearly identifiable costs of governance arrangements that relate to the general running of the Charity. These activities provide the governance infrastructure that allows the Charity to operate and to generate the information required for public accountability. Indirect governance costs, such as staff costs and office supplies, have not been separately identified and accounted for since the cost and time of doing so is not considered sufficiently beneficial to a reader of these financial statements. ## **Fixed assets** Assets with a cost in excess of £2,000 intended to be of ongoing use to the Charity in carrying out its activities are capitalised as fixed assets. Depreciation is charged on tangible fixed assets at 25% of cost per annum, so as to write them off over their expected useful lives. 7 HOLYWOOD FAMILY TRUST - 2023 ANNUAL REPORT ## **NOTES ON THE FINANCIAL STATEMENTS (CONTINUED) - 31 AUGUST 2023** |**2a**
**Voluntary income**
Donations (see Note 2b)
Grants (see Note 3)
**2b**
**Donations**
Donations totalling £2565 were received.
**3**
**Grants received**
Bright Start
Ards & North Down Borough Council
Education Authority SE Region
St Anne’s Cathedral (Dean’s Appeal)
Basque Youth Exchange (Erasmus)
Public Health Agency (Clear Project)
HSCB Small Grant
Other miscellaneous grants
HMRC Coronavirus Job Retention Scheme
Early Years Childcare Recovery Scheme (CV-19)
Police Property Fund
Department for Communities
Habinteg
**4.**
**Investment income**
Interest receivable

**5.**
**Incoming resources from charitable activities**
Fees receivable – Childcare
Fees receivable – Counselling
Income from government bodies (see Note 6)
Income from services and training
Rental income
Participant contributions (youth trips & residentials)
Other miscellaneous income

**£**|**2023**
**£**
2,565
45,729
**£48,294**

**2023**
**£**
5,833
6,594
26,218
2,000
1,364
3,290
430
**£45,729**

**2023**
**£**
**£747**
**2023**
**£**
85,254
5,695
438,152

11,000
600
898
1415
**543,014**
**£**|**2022**
**£**
(925)
95,742
**£94,817**
**2022**
**£**
6,926
8,572
59,263
750
4,302
3,420
2,500
48
4,473
5,488
**£95,742**
**2022**
**£**
**£63**
**2022**
**£**
58,241
394,898
11,927
808
16,859
-
**482,733**| |---|---|---| 8 HOLYWOOD FAMILY TRUST – 2023 ANNUAL REPORT ## **NOTES ON THE FINANCIAL STATEMENTS (CONTINUED) - 31 AUGUST 2023** |**6.**
**Income from government bodies**
Department for Communities
Education Authority
Department of Health
Public Health Agency
**£**|**2023**
**£**
58,175
175,321
124,635
80,021
**438,152**
**£**|**2022**
**£**
62,806
210,487
62,317
59,288| |---|---|---| |||
**394,898**| The Department for Communities (DfC) part-funded the posts of CEO, Operations Support Manager and Finance Officer. The Public Health Agency (PHA) and Department of Health (DoH) provided funding in connection with counselling services undertaken during the year. The Education Authority (EA) provided funding to support youth work services during the year. |**7.**
**Resources used**
**Unrestricted Restricted**
**Funds**
**Funds**
**2023**
**2023**
**£**
**£**
_Charitable activities_
(a) Staff, contract staff and recruitment costs
51,346
329,656
(b) Programme costs
9,348
41,031
(c) Premises, insurance and utility costs
8,808
58,288
(d) Equipment & ICT Systems
3,013
6,974
(e) Post, stationery and office costs
3
2,031
(f) Miscellaneous costs
561
1,757
73,079
439,737
_Governance costs_
(g) Audit
500
1,000
(h) Accountancy and independent examination
(i) Legal services
-
-
-
**£73,579**
**£440,737**
**£**|**Total**
**2023**
**£**
381,002
50,379
67,096
9,987
2,034
2,318
512,816
1,500
-
**514,316**
**£**|**Total**
**2022**
**£**
377,347
84,519
48,906
48,723
1,969
163| |---|---|---| |||561,627| |||1,500
480
-
1,980
**563,607**| 9 HOLYWOOD FAMILY TRUST - 2023 ANNUAL REPORT ## **NOTES ON THE FINANCIAL STATEMENTS (CONTINUED) - 31 AUGUST 2023** |**8.**
**Staff costs**
Employment costs of all employees were as follows:
Gross salaries and wages
Social security costs
Pension contributions
Total staff costs
**£**|**2023**
**£**
355,867
16,221
8,914
**381,002**
**£**|**2022**
**£**
326,206
18,975
9,686
**354,867**| |---|---|---| No employee earned £60,000 p.a. or more. The average number of paid staff (excluding self-employed contractors) during the year was 26 (previous year 24). No trustee received any remuneration or expenses for services as a trustee. |**9.**
**Debtors**
Trade debtors
Prepayments
Accrued income
**£**
Trade debtors are due within one year.
**10.**
**Creditors – amounts falling due within one year**
Creditors
Accruals
Taxation and social security
**£**|**2023**
**£**
877
2,000
912

**3,789**
**£**
**2023**
**£**
30
1,500
4,902
**6,432**
|**2022**
**£**
1,343
6,000
10,508
**17,851**
**2022**
**£**
160
1,500
5,636
**£7,296**| |---|---|---| 10 HOLYWOOD FAMILY TRUST – 2023 ANNUAL REPORT ## **NOTES ON THE FINANCIAL STATEMENTS (CONTINUED) - 31 AUGUST 2023** ## **11. Movements of funds** Analysis of **restricted** fund movements: |**Fund name**|**Balance at**
**31-8-2022**
**£**|**Balance at**
**31-8-2022**
**£**|**Incoming**
**resources**
**£**|**Incoming**
**resources**
**£**|**Outgoing**
**resources**
**£**|**Outgoing**
**resources**
**£**|**Transfers**
**£**|**Balance at**
**31-8-2023**
**£**|**Balance at**
**31-8-2023**
**£**| |---|---|---|---|---|---|---|---|---|---| |AND – Community Development
Grant||-||1,597||1,597|||**--**| |AND–PCSP-Policing
&
Community Safety Partnership||-||4,996||4,996|-||**-**| |Police Property Fund||1,322||1,364||2,686|-||-| |DoH – Counselling services||38,377||124,635||84,655|-||78,357| |PHA – Counselling services||2,697||80,020||75,821|-||6,896| |DfC – Core Staff||4,679||61,465||59,616|-||6,528| |EA – Area funding||9,236||113,400||112,099|-||10,537| |EA – Summer Boost||867||-||867|-||-| |EA – Small Grant Programme||356||||356|-||-| |EA – Start/Engage||50,418||68,138||76,736|-||41,820| |EA – TPP – Capacity Building||||5,000||4,858|-||142| |EA – TBUC||6,230||15,000||15,876|-||5,354| |Habinteg TBUC||||430||430|-||-| |YXC-BL-Erasmus Youth
Exchange Berlin||||141||141|-||-| |Total restricted funds|**£**|**114,182**|**£**|**476,186**|**£**|**440,734**|**£-**|**£**|**149,634**| - a) AND is Ards & North Down Borough Council - b) EA is Education Authority (Youth Programmes) - c) PHA is Public Health Agency - d) DfC is Department for Communities - e) DoH is Department of Health A separate restricted fund is established for each funding programme. Each fund supports the charitable activities of the Charity. 11 HOLYWOOD FAMILY TRUST - 2023 ANNUAL REPORT ## **NOTES ON THE FINANCIAL STATEMENTS (CONTINUED) - 31 AUGUST 2023** ## Analysis of **unrestricted** fund movements |**Fund name**|**Balance at**
**31-8-2022**
**£**|**Balance at**
**31-8-2022**
**£**|**Balance at**
**31-8-2022**
**£**|**Incoming**
**resources**
**£**|**Incoming**
**resources**
**£**|**Incoming**
**resources**
**£**|**Outgoing**
**resources**
**£**|**Outgoing**
**resources**
**£**|**Outgoing**
**resources**
**£**|**Transfers**
**£**|**Balance at**
**31-8-2023**
**£**|**Balance at**
**31-8-2023**
**£**|**Balance at**
**31-8-2023**
**£**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Designated funds:|||||||||||||| |Community Counselling|||4,115||7,355|||(3,438)||-||14,908|| |Families in Need|||2,450||900|||635||-||2,715|| |RLPTG – Redburn Loughview
Parent and Toddler Group|||||380|||357||-||23|| |After School Club|||11,825||93,086|||68,949||-||35,962|| |Young People Leading Change|||5,533||10,930||||5,501|-||10,962|| |Youth Activities|||10,461||376||||1,528|-|||9,309| |Total designated funds|||34,384||113,027|||73,532||||73,879|| |General fund||218,579||||2,837||46||-||221,370|| |Total unrestricted funds|**£**|**252,963**||**£**|**115,864**||**£**|**73,578**||||**£295,249**|| Resources from the designated funds may be transferred to the general fund at any time. ## **12. Assets and liabilities held in each fund** |Current assets less liabilities|**General**
**Designated**
**Restricted**
**fund**
**funds**
**funds**
**£**
**£**
**£**
**221,370**
**73,879**
**149,634**|**Total**
**funds**
**£**
**444,883**| |---|---|---| ## **13. Financial commitments** The Charity has the following annual financial commitments under operating leases: |Expiring in 1 year

**£**|**2023**
**£**
24,000
**24,000**
**£**|**2022**
**£**
33,500| |---|---|---| |||**33,500**| The previous lease with Holywood CFC expired in September 2020 the parties renewed the agreement on a yearto-year basis. There is also a memorandum of understanding with Holywood CFC that agrees the year’s heat and light, telephone and other sundry expenses. 12 HOLYWOOD FAMILY TRUST – 2023 ANNUAL REPORT ## **NOTES ON THE FINANCIAL STATEMENTS (CONTINUED) - 31 AUGUST 2023** **14. Related party transactions** The Charity was originally founded in 2004 by members of Holywood Christian Fellowship Church (‘HCFC’) and currently leases HCFC’s premises. The Trustees do not consider HCFC to be a related party as each has its own separate Trustees, management and administration organisation. The Trustees consider the disclosure of transactions with HCFC to be appropriate given the origin of the founding members. |**Name**|**Nature of entity**|**Principal**|**activity**| |---|---|---|---| |Holywood Christian Fellowship Church|Trust||Church| |The following is a summary of the payments to HCFC during the year:|||| |||**2023**|**2022**| |||**£**|**£**| |**Resources expended**|||| |Rent and room hire||24,000|33,500| |Electric and gas||8,990|4,633| |Water charges||1,007|884| ## **15. Pension contributions** HFT continues to make pension contributions to a defined contribution scheme for certain employees and maintains an Auto Enrolment Pension Scheme for all eligible Staff. ## **16. Contingent liabilities** There is a contingent liability to repay certain grants received if the grant aiding authority decides that a project subject to the grant aid was not properly performed in accordance with the grant application. ## **17. Taxation** The Charity is accepted as a charity by HM Revenue & Customs. Consequently, no provision is considered necessary for taxation. ## **18. Share capital** The Charity does not have a share capital and is limited by guarantee. 13