Caring Breaks Limited Trustees. report for the year ended 31 March 2023 THE TRUSTEES, AS DIREcfoRS OF CARING BREAKS LTD, PRESENT THEIR REPORT WITH THE FINANCIAL STATEMENTS OF THE CHARrrY FOR THE YEAR ENDED 31 MARCH 2023 The trustees, who are also dirertors of the charity for the purposes of the Companie5 Act 2006, submit thelr Annual Report and the audited Financial Statements for the year ended 31 March 2023. The trustees have adopted the provisions of the Companies Act 2006, the Charities Act (Northern Ireland) 2008 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities prepariftg their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective l January 2015) (Charities SORP (FRS 102)), in preparing the annual report and financial statements of the charrty. Reference and administrative details Details of registered office, independent advisers and other information are given on page 3. Structurei governance and management Caring Break5 Limited whlch was incorporated on 26 January 2000 (company registrdtion number N137804) 15 a charitable company limited by guarantee, (registered with the Charity Commission for Northern Ireland NIC103342) and is governed by a Memorandum and Articles of Association. It is managed by the Board of Trustees. The tnjstees. who serded during the period, and up to the date of signing are listed on page 3 During the year under review the Tnjstees met quarterly. The chairper50n of the board 15 Stephen O'Brien. One third of the Trustees retire each year and can make themselves available for re-elertion. New member5 of the board are selected by a panel comprising of existing other Trustees. The Finance Committee and the Fund-raislng Comrnittee are rnade up of Trustees and individuals. Both committees operate under specific terms of reference which delegate certain functions from the board. Each committee has its de(Isions ratified bv the full board. The Trustees have also establlshed a Carer Committee for thi5 Specific area of the Charity's operats"ons. Objectives and actlvltles The primary objective of the charity, as stated in its governing document. 6 to provlde short respite breoks for the famlly carers of adults with leaming disabilitles. Trained and pald staff support and supervise activity-based recreational opportunitie5 for adults with learning disabilities. Mission To provide regular respite breaks for family carers combined with meaningful. social and recreational activities for their relative with a leaming disability- Values We are pe0p1e-ntred. We collaborate We are open and honest We work in a partnership We provide a high-quality service
Caring Breaks Limited Trustees. report for the year ended 31 March 2023 Strategic Objectives for Carlng Breaks 2023-24 l. Develop a recruitment and retention plan. 2. Develop a fundraising plan. 3, Step up engagement with Trusts and rebuild relationships. 4. Grow powerful, strategic alliances. 5. Develop expansion and communication strategies. 6. Expansion of our core seNice. Public Benefit Statement T.e public benefit requirement is defined in the Charities Act (Northem Ireland) 2008 and states that purposes must be for the public benefit to be charitable. The trustees confimi that they have complied with the duty to have regard to the guidance issued by the Charity Commission for Northern Ireland under sertion 4(b) of the Charities Act (the public benefit requirement Statutory guidance). The trustees are confident that the activities have helped to achieve the Charity's purposes and provide a benefit to the beneficiaries. Achlevements and perforniance Over the past year, Caring Breaks provlded respite sessions on a weekly basis for L80+ family carers combined with social and recreational athvits-es for 109 adults with a leaming disability. In addition, 102 familie5 benefited from an extended period of respite in the forni of a weekend break and 82 families from a fis11 days, re5Plte between April 2022 and March 2023. These weekend breaks and additional respite hours were provided with funding secured from the Charities Aid Foundab"on (CAF), the Carers Support Fund the Haramead Trust and the Hospital Saturday Fund. Caring Breaks is fortunate to have a committedi professional team of staff dedicated to ensuring the best possible service Is provided for family carers and adults with a learning disability. Over the past year, the team helped to facilitate a variety of educational and fun artivities which enabled dients to develop new interests and bulld friendships in a safe and welcoming environment. This was particularly important for the families supported by Cartng Breaks as we emenjed from the ongoing irnpact of the Covid-19 pandemic. Many of these acbvities were provided with funding from the National Lottery Community Fund NI Awards for All prDgrdmme. During the year, the Trustees and staff team worked on the development of a new strategic plan to take Caring Breaks forNard over the next 3 years. Thi5 was facilitated with funding secured via the Resilien Programme at the Charitie5 Aid Foundation (CAF). The new strategy. driven by our purp05e and value5 and developed in consultation wlth all stakeholders Involved In the organlsation. A new website was designed with ftinding secured from CAF to help raise the profile of the organisation in line with our strategic objectives. The resilience programme from CAF also incorporated leadership and management development training for staff and the team also benefited from a coaching and mentoring programme which ran between Septernber 2022 - March 2023. The statement of financial activities for the year is set out on page 10 of the financial statements. A summary of the financial results and the work of the charity is set out below.
Caring Breaks Umited Trustses. report for the year ended 31 March 2023 Financial Review The charity's income decreased to £331,048 when compared to £3B8,076 in 2022. During the year the charity has a deficit net of costs of £130,302 (2022: £42,712)- The total funds of the charity - 31 March 2023 were £54,432 (2022: £184,735). Of these total funds, £8,558 (2022: £97,837) made up of a series of small grants, are held for restricted purposes and are not available for general purposes of the charity. Funding received includes recurrent funding received from the Belfast Health & Social Care Trust and from the South-Eastern Health & Social Care Trust totalling £223,505 to provide spIte breaks for carer5 and social and recreatlonal activitie5 for adults with a learning disability. During the year we received the remaining payment (£23,156) of the grant awarded in 2021 from CAF. This funding was used to provide weekend breaks and other activits'es, organisational development and running costs. Donations from i ndSviduals through fundraising activities along with small grants from charitable trusts decreased from £47,836 to £32,008 when compared to 2022. Reserves Policy The total funds of the charity as at 31 March 2023 We £54,432 (2022: £184.735). Of these total funds, £8,559 (2022". £97,838) are held for restricted purposes and a not available for general purposes of the charity. The charity's policy 15 to retain a level of free reserves which matches the needs of the Charity both at the current time and in the foreseeable future. Free reserves are those unrestrtcted reserves, exduding fixed assets. The charity aims to retain sufficient reserves equivalent to approximately six rnonths. annual expenditure. Free reserves at 31 March 2023 were £45.872 (2022: £86,897 (general funds mlnus fixed assets and designated funds). equivalent to roughly two month's forward expenditure based on 2022123 expenditure Progress on fundraising is reviewed by the finan subtyroup and Board of Trustees on a quarterly basis. Service payments received from service users who aCS the serdice vla Direct Payments or Self-Directed Support InCaSed throughout the year 22123 and amounted to £37,656.139 (21122: £24,139). Plans for future developments The board has taken steps and will continue to take steps to improve financial performance in 2023 and beyond. to ensure that the charity can continue to provide its unique services for the family tarers of adults with a leaming disability. P05t Covid-19 pandemic and especially over the past year, all aspects of Sery1 delivery have been fully restored. The organisation's strategy is to grow and develop the ser4ice to reach more people and expand the service into other health trust area5 whilst maintaining the service for existing dients in Belfast, Bangor and Lisburn. Plans beyond 2023 indude extending the Ser to more families wishing to purchase respite breaks via Direct Payments/Self-Directed Support.
Caring Breaks Limited Trustees, report for the year ended 31 March 2023 Covid 19 and Going Concern With only small management team. over past 2 years Caring Breaks has had to continue to tOCUs on the rebuild and restoration of its service. Opportunities for Fundraising activities have been lirnited throughout 2022123 but are expetted to Increase over the next 12 months. Results remain in line with directors. revised expertations. Engagement with an external fundratser has been renewed to assist in seeking funds from grant making trusts and corporate soonsors. Funding (£47, 741) from several grant-making trusts to be spent in 2023124 ha5 already been Secured. We also received good news of the successful outcorne of an application to the Carers 5uppor*. Fund and received a gra.?t of E74,397 ,'n June. A review of the rate5 paid under the contracts Caring Breaks holds with the Bellast Health & Social Care Trust and South Eastern Health & Social Care Trust is ongoing and we are hopeful that the value of these contracts will increase followina neaotiation5. To support the goiAg concerri basis of preoaration, the trustees have prepad cash flow forecasts, which include the use of reasonable downside narloS for sensitjvity analys15. These cash flow forecasts show that the charity has sufficient resources to meet obligations as they fall due and a5 such the charity has the ability to continue as a going concern for he 12 months from date of Signing. Funds held as custodian trustees on behalf of others The cfvarity holds no funds as Custodian trustees on behalf of others Rlsk Management The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operation5 and finallces of the charity. The Trustees are satisfied that systems are in place to rnitigate any exposure to major risks. Trustees. indemnities As pem)itted by the Articles of 5003t10. the Trustees have the benefit of an indemnity which 15 a qualifying third party indemnity provision as defined by Section 234 of the Companies Act 2006. The Indemnity was in force throughout the last financial year and is currently in force. statement of trustees. responsibilities in respect of the finanaal statements The direttors (who are also directors of Caring Breaks Limited for the purposes of Company Lawl a responsible for preparing the Annual report and the financial statements in accordance with applicable law and regulation. Company law require5 the trllstees to prepare financial statements for each Financial year. UndEr that law the trustees have prepared the financial statements in accordance with United Kingdom Generally Accepted Accounting Practi (United Kingdom AccountJ"ng Standard5. cofTIPn5ing FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and applicable law?. Under company law the trustees must not approve the financial statement5 unle55 they are satisffied that they give a true and fair view of the state of afairs of tle cotnpany and Df the profit or loss of the company for that period. In preparing the financial ststemeits. the dirertors are reouired to.. select Suitable accountino Dolicies and then apDlv them consister%.tly: state whether 3polic3ble Ufflited Kinqdom Accountinq Standards, comprisinq FRS 102. have
Caring Breaks Limited Trustees. report (continued) for the year ended 31 March 2023 been followed, subject to any material departures disclosed and explained in the financial statement5; rnake judgements and accounting estimates that are reasonable and prudent: and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. The trustees are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with asonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Disclosure of information to the auditors In so far as the Trustees are aware: there is no relevant audit information of which the tharitable company's auditors are unaware. and the Trustees have taken all steps that they ought to have taken to make themselves aware of any relevantaudit information and to establish that the auditors are aware of that infomiation. The Trustees are responsible for the rna1ntenan and integrity of the corporate and financial information included on the charitable CoMpanS website. Legislation in the United Kingdo governing the preparation and dissemination of financial statements may differ from legislation in other jurisdiction5. Exmptions from disclosures No exernptions from disclosure have been taken. This report has been prepared in accordan with the special provisions relating to small a)mpanies within Part IS of the Companies Act 2006. Independent Auditors The auditors, FPM Accountants Ltd. have indicated their willingness to continue in office, and a resolution concerning their re-appointment will be proposed at the Annual General Meeting. By order of the Board V Thompson Company Secretary Date