Page 2 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT YEAR ENDED 31 DECEMBER 2023 The Ii'ustees present theit. report and the financial stat¢in¢nts of the cliarity foi. the yeai. ci)ded 31 Decembei. 2023. The triistees havc adopted tlie provisions of tlie Statetn¢iil of Recommended Pjaolice (SORP) 'Accouiiting aiid Reporting by Cliai'ilies" (FRS 102) in pi'epal'ing the anniial report and ffiiiaiicial stateinents of the chai'ity. The financial statements liave been pi'epai'ed in accordaiice ivith tlie accounting policies set oiit in iiotes to tlie financial stateinents and applicable accounting standards, Accounting and Repoiting by Cliai'ities.. Statement of Recommended Practice applicable to char&ties pi'eparing tlieir accoiints in accordaiice witli tlie Fiiillnctal Reporting Standai'd applicable in the UK and RepiibEic of Ireland issued ii) October 2019, tlie Financial Repoi-tiiig Standat'd applicabl¢ iii tlie Uiiited l to take pait in "l'est and refresh," W¢ ben¢fitt¢d fiK)m ali advice visit from the Jobs Aiid Benefits office oiice a moiitli as well as otliei. iiifoi'matioi) sessioiis sucli as tli¢ b¢n¢fits of sleep, Ilie importanLe of mental well-being aiid biidgeting advice. We launched a iiew pi'ogramme, Hobby Cliib, to provide a space to biiild cominunity and a wai'm place to Ineet aiid enjoy a cooked lunch. As pait of tliis, we received funding to impi'ove oiir sinall cominiinity garden witli new benches aiid attractive planting) ci'eating a lovely ai'ea to sit oiitside. Hobby Cliib Inembers gi'ew tomatoes, beaiisj peas, strawbei'i'ies and an amazing display of siinflowers. In partiioi'ship with sevei'al otliei, local gi'oiips, we Iielped oi'ganise a coinmiinity flin day to celebrate the lciiig's Cot'oiiation iii May. Ovei. 4000 people att¢nd¢d tlie event and it was gr¢at to catcli up with people we liadii't seen foi. a wliilel We also worlced willi oiii. foiir local prim&ll'y scliools wlio toolc pai't in a CoiDnation Coloui'ing Competitioii. The winnei's weiE invited to tlie fuii day to receive tlieii. awai'ds on stage. In Jiiiie we ran a table quiz to lielp I'aise some funds foi. WPCA. We weie delighted to i'eceive tiinding fi'oin the Department foi. Communities for l O iiew laptops, wliich has made an enoi'imous diffei'eiice to oiil, IT capabilitiesl Our woi'lc willi men And woinen took place llci'oss the yeni,, witli Men's Yoiitli Club pi'oviiig popiilar and Woinen's Di'op In enjoying line dancing lessoiis, a di'lim woi'kshop and a 6 w¢¢k coiii'se eiititled 'Eiiipow¢i' Hei looking at well-beiiig. Oui. Peaced Tog¢tliei' coui's¢s saw a wide variety of wofften taking pai'l in eacli 10 weelc coiii'5e, working tlii'oiigli disciissions on how to heal past ti'auinas, self-esteem, fotgiveness and othci. issiics. Otie participant said, 'Tliis lias been a life saviiig gi'oiip. It Iielped ine tlii'oiigli Slicli dorlc times. I've had loads of teal's biit also loads of laugliter. I've inet siicli an amaziiig buiicli of ladies and eiijoyed he81.ing and beiftig a part of tlie stoi'ies. Each of us is iiiiiqiie like tlie pieces we all inade. Biit also so beaLltifLiI inside and out. Tliank yoii to both the leadei's and being my list¢niiig eai. at tiine of iieed. YoLI'J'e both ainazing. Oiii. siiminer scheines ivei'e popiilar witli ovei, 300 people iii attendance. We liad two weelcs of Siiininei. Scheines foi. patent and toddlers, pi'iinaiy aged clilldren and Some activity days foi. leenagei's. Tlie siiiTrinei' scliemes iiivolved a mix of activities in tlie hall and oiitings to places like the farm, ice- skating and We aiE Veitigo. Tlie teenagei's enjoyed day ti'ips wliioh iiicliided siirting at tlie Noitli Coast, Let's Go Hydi'o aiid boiildei'itig in tlie MoLlI'nes. One pai'ent said, 'My 4 boys Iiave al I gi'ew Lip at Willoivfield. Suininei. sclieme foi. lis is bi'illiant aiid Ineans tlie kids ai'¢ Iiialciiig lols of Jneiiioi'ies ai)d iiew fi'ieiids, Tliey lov¢ it. Tlie patieiice and Iiiidei'staiidiiig tliat Ilie leadei's aiid oi'gaiiis¢i's Iiai*e is siipei-. One of Iny boys is autistic and has ADHD aiid Iiotliing lias been evei. too ITiLicli ti'oiible aiid lie is included iii evei'yihing, Tllis Ineans so Inuch to LIS. Willowfield is so iinpoi'tAnt iii Ilie com miinity foi. evei'yone. Tl)ank yoii for aiiother great siiinmei. sclieine )otliet' pai'eiit said, 'My daiigliteR' is aLilistic aiid iievei. leaves Ilie IioLise. Willowfield siimmei. sclieine has been the only one she will attend aiid has attended 2 years in a l'ow. Slie f¢¢ls coinfoi'table witli eveiyone and is finally socialising oiitside the liomel I feel safe to leave tliem with siich a kind aiid cai'ing team, we look foi'wai'd to iiext yeai.. Page 5 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT (contlnuéd) YEAR ENDED 31 DECEMBER 2023 ACHIEVEMENTS AND PERFORMANCE (¢oiiiliiiied) In the Autumn w¢ enjoyed a visit from the Permanent Secretary of the Department for Communities, Colum Boyle, along witli a team of officials, wlio fund our family suppoit proj¢Gt. It was gi'eat to be able to show th¢ni ai'ouiid aiid to have the oppoitunity to sliai'e witli tlieIn the woi'k we arc doing and for some of our service iisers to have the oppoitunity to share tlieir inspirational stories. We also enjoyed a visit from the Halifax Fuiid who support our Hobby Club, They were impressed to see the group in ￿11 swing and to hear how it has benefitted the community. In the I'un up to Chi'istmas, we held our Christmas Tree Festival with trees decorated by 23 local biisin¢ssos, 8 local ¢oinmunity groups, 2 local Roman Catholic congregations, 3 local schools and 24 groups fi'om within Willowfield Parish Church and WPCA. We wei'e delighted to welcome sevei'al MLAS, an MP and soiiie of oui. local Belfast City Coujicilloys to tl)e f¢stival. Tlie local coinmunity tui'ned out in foire and enjoyed music from Nettlefield PA'iinary Soliool choir and from Festival Brass. This was a really succes8ful event, both in terms of welcoming in tlie communlty ai)d in lei'ms of fundraising. The joy on people's faces as tl)ey looked at all the different trees and enjoyed tl)e atmosphere made it really woitliwl)ile. Throughoiit the yeai. we have benefitted fi'oin collaborating and partn¢Ying wÉtli oth¢i' local organisations. Our involvement in local forums and network gi'oups is a real strength, k¢eping us iiiforined about eveLytliii)g tlial is going on An tlie area, and pi'oviding useful coIitacts to sliait Adeas and IEsoiirces, and offer complementaiy seivices to best support each othei. and the local community. Staff and Volunteers We are blessed to have a great staff team who have, as always. given their all in the last year. It is sucli a privilege to see the dedication shown by staff and tlie heart they liav¢ foi, our community. We are so gi'atefiil to them and to our volunteers who give so selflessly of tlieir time and energy to support oui. work. The enthusiasm, energy and positive attitudcs shown by staff and volunteei's enables us to work togelli¢J' as a teain to meet th¢ challengcs we see in the community around us. Tn Maroh, we said goodbye to our Job Club Manager, Eunice Newell and her husband Geoi'ge, one of oiir Triistees. Eiinice and Geoi'ge Iiave been heavily involved with WPCA sin¢¢ the beglnning aiid we took time to celebi'ate their hard woi'k and dedication over the years. We also saw our Moving Folwai'd Co-ordinator, David Jai'dine, leave us in June aftei. suffering witlj ill healtli for a couple of years. David has woi'kcd witli WPCA foi, many ye81's, first as a youth workoi., th¢n pioneering the Moviiig Foi'ward project. David was able to join us towai'ds th¢ ¢nd of th¢ yeai. to celebi'ate his time witli us aIid we pl'ay for liis coiitinued i'ccovci'y. Our finaiicial adinÉiiisti'atoi', St¢wait Quinn, accepted the position as a youth work¢i' in Maghei'alin Parisli Church in August. Sliannon Smillie, one of oiii. pai't-tiine project woi'keis moved to full-tiine employiment in tlie Thrther education sectoi. in Septembei.. David, Shaiinon and Stewait will be greatly missed. In November, we welcomed Linda Campbell as a CAP Debt Coach. Slie bi'ings a fresh entliusiasm and en¢rgy to oui. work with p¢opl¢ in debt and allows us to ¢xpaiid oui. oapacity in this area. FINANCIAL REVIEW (iiicludillg i'e8erve8 policy) At the end of 2023, there is a £81,066 of a sui'plus in unrestricted funds. of wlJi¢li the Boaiyl has set aside £63,000 As a salary i'eserve representing 3 moi)ths salary costs. and tliere is a sui'plus on IEstt'icted funds of £541,615. Tlie Boai'd As so gi'ateful for the donations and gi'ants we re¢eAved dui'ing 2023 flom many cliarities, grant making bodies, churches and individuals in¢luding'. Page 6 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT { conllnued) YEAR ENDED 31 DECEMBER 2023 Fll¥AIYCIAL REI VIEI W (including i'eserves policy) feoiiiliiii¢d) Anchoi. Foiindation, Belfast City Coiincil, Cliurch of Ityland Pi'iorities Fund, Chiirch of Ii'elaiid Oi'phaiis and Childfft'ens Society, Community Foiindation Nl, Department foi, Coininunities, Eiilcaloii Foiindation, Esme Mitchell Trust, EBCDA, Edii¢ation Aiitliority, Gai'field Weston Foiindatioii, Halifax Foundation NI, Hedley Foundatioii, Irisli Youtli Fouijdation Live H¢re Lov¢ H¢r¢, Maiii'ice & Hilda Laing Cliai'itable Trust, Pi'itice of Wal¢s Cliai'itable Foiindation, Soiiter Cliaritable TrLlSt, TBF & KL Thoinpson, Tudur Triist, Ulstei. Garden Villages, Willowfield Parish Chui'ch and othei. donors wlio wish to remain anonymous. The policy of tlie Manageinent Committee 15 to imaintain i'eserves at siich level as limits tlie risk fi'om a futLlte downttii'n in incoine oi, fi'otn incieased expenditLli'e iii the loiigei. tei'in, incliidiiig expenditiii'e on fixed assets. I VII NTS A￿ER THE REPORTING PERIOD Iii Januai'y 2024, th¢ pi'opei'ty at 91 Raveiiliill Rodd was sold for n¢t proceeds of £92.954, I'esiilting in gain on disposal of £82,635. PLANS FOR FUTUIiE PERIODS The cliai'ity plans to contiiiiie the activities oiitlined above iii the fortlicoining years siibject to satisfactoi'y funding ai'i'angeinents. STRUCTURE,, GOVEI RNANCE AND MANAGEMENT Govei'iiiii Docuineiit Willowfield Parish Commiinity Association is a cliaritable pi'ivate company liinited by giiarantee aiid not haviiig a shal'e capital, wliose i'egisteiEd office is sitiiated in Nortliei'n Ii'eland. Tlie Company was iiicoi'poi'ated on 24th Jaiitiai'y 2007, cominenced operations on I st Janiiaiy 2008 aiid is iecognised as chai'ity by Tlie Lhai'ity Cominissioii foi. Noitliern IIElaiid (cliai'ity reference nLimber NIC 103336). The company was establislied iindel. o N4einoi'andLiin of Association wliicli established tlie objects aiid powei's of the cliai'itable compaiiy and is govei'ned iind¢i' its Articles of Association. R¢ci'uittneiit a oiiilment iiiduction and li'aiiiin Unless otheiwise detei'mined by tlie Association iii Geiici'al Meeting, the niiinber of Triistees slial I not exceed fifteen and shall iiot be less tl)an f1ve. Tlie Boai'd sh811 compi'ise of Tlie Cliaii'person (Mild Ti'iistee) who at all tiines will be the Rector of Willowfield Parisli Cliurcli oi, otliei. person appointed by hiinlhet, to act in t11at capacity and the iiiiinbei, of tl'LlStees appointed as follows, l)alf of whom sliall be appointed annually by the Select Vestiy of Willowfield Pai'lsli Cliurcli, to be knowii tis noinlnated ti'ustees" niid Iialf of wlioin sliall bc elected at tlie Aiinual G¢nei'al Meettng (AGM), to be known as 'el¢¢ted trustees" All Iriistc¢s shall be membei's of th¢ Association. Elected triistees sliall Iiold office foi, a period of lip lo two years Aiid shall ietilE by rotation, with tlie longest serving lialf to retii'e at e8clI AGM. Retii'ing (elected) Ii'iistees shall be eligible foi. i'e-election. Tlie nuinber of nominated and elected ti'iistees shall remain eqiial Rt all times. Tlie ti'ustees liave the powei. at any time to appoint aiiy pei'son to be d tl'U3t¢¢ to fill a casiial vacaiicy. Aiiy tl'LlStee so appointed shall hold office only iintil tlie next following AGM aiid tlicn sliall be eligible for i'e-election/nomination. Page 7 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT (¢onllnu￿) YEAR ENDED 31 DECEMBER 2023 Appropriate training and induction is available to all Irustees. STRUCTURE, GOVERNANCE AIYD TVIANACEMENT (¢ontlnued) Risk Mana ement The trustees have assess¢d the major risks to which the cliarity is cxpos¢d, in particular tliose irlated to tlie operations and finances of the Charity, and are satisfied that systems are in place to mitigate an exposui'e to major risks. Where appropriate, systems or procedures have been established to mitigate th¢ risks the Charity faces, Internal control i'isks are miniinised by the implementation of procedures for authoi'isation of all transactions and projects. Procedures are in place to ensure compliance with Iiealth and safety of staff, volunteers, clients and visitors. These procedures are periodically reviewed at least annually to ensure that they continu¢ to meet the needs of the charity. anis tion ucture Tjie Boai'd meets on a rcgular basis througliout the year, and by careful analysis of management accounts consid¢rs if there are any major risks to the future and to ensure that the company is a going concern and able to continue its work to benefit local residents in the Willowfield area of inner east Belfast. TRUSTEES, RESPONSIBIL￿lEs STATEMENT The trustces (who are also the directors of Willowfield Parish Community Association for thc purposes of oompany law) are r¢sponsible for preparing Ilie Trustees Annual R¢port and the financial stateiiients in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial stat¢ments for each financial year, whicli give a true and fair view of the state of affai1% of the charitable company and of the incoming resourcos and application of resour¢¢s, including the in¢ome and expenditure, of th¢ Charitable company for that period, In pi'ep&ring these financial statements, th¢ trustees air requi￿d to., select suitable a¢¢ounting policies and then apply th¢m consistently> observe th¢ methods and prin¢ipl¢s in th¢ Chariti¢s SORP 2019 (FRS 102). mak¢ judg¢meiits and accounting estiinates tliat are reasonabl¢ and prudent. state whether applicable UK accounting standards have been followed. subject to any materi81 departures disclosed and explained in the financial stateinents. and prepare the financial statements on the going ¢onceJ'n basis unless it is inappi'opriate to presume tliat the charitable company will continu¢ in operation. The trustees are responsible for keeping adequate accounting recoi'ds that disclose with irasonablc a￿ul.a¢Y at any tiine tli¢ financial positioii of the charitabl¢ Company and cnable th¢m to eiisuiy that the financial statem¢nts comply with Companics Act 2006. Tliey arc also i'espoiisible foi. safeguarding th¢ assets of th¢ charltable coinpany and Iietice for taking reasonable steps for the prevention and detection of fraud and other ii'regulai'ities. WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE Page 8 TRUSTEES ANNUAL REPORT (contlnued) YEAR ENDED 31 DECEMBER 2023 TRUSTEES, RESPONSIBILITIEI S STATEMEt NT (conllnued) In so fai. as the trustees are aware.. there is no IElevant audit information of which the charitable company's independent exaininer is unaware, And the triistees liave taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that tlie independent examiner is aware of that information. The trustees are I'esponsible for the maintenance ai)d integrity of th¢ corporate and financial infoi'mation included on the charitabl¢ company's website. Legislation in the Unit¢d Kiligdoin governing the pr¢paration ond di55¢minatioAi of fiiiancial stat¢in¢nts may differ from legislation in oth¢r jui'isdictions. INDEPEI NDENT EXAMINER GMCG Portadown Chaitei'ed Accountants has been re-appointed as independent examlner for the ensuing year. SMALL COIKPANY PROVISIONS Tliis report hus been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006. Registered offiLe: The Micah Centre 149A My Lady's Road Beflast BT6 8FE n¢d by ol'der of the trustees Pauline O Neill Company Secretary