WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE CHARITY REFERENCE AND ADtVllNISTRATIVE DETAILS YEAR ENDED 31 DECEMBER 2022 Page 1 Registered eharity name Charity registration number Company registi'ation number The trustees Willowfield Parish Community Association NIC103336 N1062808 The trustees who served the company during the period were as follows: Rev Clive Atkinson Chairman Stephen Harte Treasurer Pauline O NeilL George Newell Company Secretary IsobeL Blair Colin Birnie Peter Clugston William Withers Ruth Glover The trustees have delegated day to day management duties to Heather Purdy. Secretary Pauline O Neill Registered office The Micah Centre 149A My Lady's Road Belfast BT6 8FE Auditor Jackson Andrews Chartered Accountants & Statutory Auditor 6 Mandeville Mews Portadown County Amiagli BT62 3NS Bankers Danske Bank Donegall Square West BeEfast BTI 6JS
Page 2 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT YEAR ENDED 31 DECEMBER 2022 The trustees present their report and the audited financial statements of th¢ charity for the year ended 31 December 2022. The tnistees have adopted the pTovisiotLS of the Statement of Recommended Practic¢ (SORP) "Accounting and Reporting by Charities" (FRS 102) in preparing the annual report and fanCiaL statements of the charity. The financial statements have been prepared in a¢¢ordance with the accounting policie5 set out in notes to the financial statements and applicable accounting standard5, Accounting and Reporting by Charities: Ststem¢nt of Recommended Practice applicable to charities preparing their accounts in ac¢ordance with the Financial Reporting Standard applicable in th¢ UK and Republic of Treland issu¢d in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the charty's governing dooutnenL the Charities Act (Northern Ireland) 2008, Charities Act (Northern Ireland) 2013. The Charities (Accounts and Reports) Regulations (Northern Ireland) 2015, Companies Act 2006 and UK Generally A¢¢epted Practice. REFERENCE AND ADTrItNISTRATIVE DETAILS Registered eharity name Willowfi¢ld Parish Cornmunity Association Charity registration number NIC 103336 Company number N1062808 Registered offi¢e The Micah Centre, 149A My Lady's Road, BelfasL BT6 8FB The trust¢e5 have delegated day to day management duties to Fteather Purdy. AudAtor Jackson Andrews, Ch2rtered Accountants & Statutory Auditor, 6 Mandeville Mew5, Portadown, County Arniagh. BT62 3NS Danske BallK Donegall Square Wesl Belfasl BTI 6JS Bankers TRusfEES OF THE CHARITY The directors of the charitable company are its trustees for the purpose of charity law. The trustees who served during the year and sinc¢ the year end were as follows: Rev Clive Atkinson Stephen Harte Paulkne O Neill George Newell Isobel Blair Colin Birnie Peter Clugston William Withers Ruth Glover Chairman Treasurer Company Secretary PUBLIC BENEFIT STATEMENT The Board of WPCA confirnl that they have had due regard for the gutdance produced on Public Benefit by the Charity Commi55ion for Northern Treland, and are pleased to report that during 2022 the Assooiation has continued to provide Public Benefits through the programmes and facilities we offer.
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT (contlnuedj YEAR ENDED 31 DECEMBER 2022 Page 3 OBJECTIVES Al ACTIVITIES The objects of the Association is to relieve poverty, sickness and the aged and to promote the benefit of the inhabitants of Willowfield, Woodstock. Lagan Village. the Mount and the SuoUnding area in East Belfast without distinction of age, gender, sexual orientation, disabilitylability, ra¢e, politÉcal, reltgious or other opinion, by &qsociating with the statutory authorities, voluntary organisations and the inhabitants in a common effort to advance education, and to provide facilities the interests of social welfare for recreation or other leisure-time occupation, with the object of improving the conditions of life for th¢ said inhabitants, and in particular: a) Children (Pre-school and Primary School Ages). b) Teenagei's c) Unemployed Adults ole Parent Families e) Families struggling wÈth povety and deprivation fj The elderly and vulnerable. ACHtEVEMEI¥4TS AND PERFORMANCE Total income foi. tF]e year was £288,162 (2021: £347,231). Donations and legacies income amounted to £285.880 (2021: £344,910), investment income amounted to £332 (2021: £46) and other income amounted to £1.950 (2021: £2,275). Totsl expenditure for th¢ year amounted to £316,288 (2021: £326,587). Project managernent costs amounted to £86.193 (2021: £90.835) and the costs of Charitable activities amounted to £230,095 (2021: £235,752). The net expenditure for the year was £28,126 (2021." net income of£20,644). 2022 continued to see Covid recovery as one of our main challenges as we sought to protect local people and staff from high levels of Covid prevalent in the community. We notsd tliat some people were afraid to attend events. whilst othcrs craved community and rebuilding Gonnection5 and relationsliips with other people. Staff were a vital link for people, leading the way in Tesponding to need as it ar05e and showing kindness and compassion in all that they did. We oontinued ivith our Kids, Youth, Moving Forward, Family Suppor¢ CAP and Outreach projects, seeking to renew and rebuild relationships with local people, some of whom we hadn't seen much during the Covid period. We were delighted to be able to mov¢ past Covid restrictions as the year progressed and have larger events. heading. over the course of the year, to more pre-pandemic levels of people attending our programmes and events. W¢ noticed a significant increase in people, including children and young people. reporting mental health issue5 and have sought to address these issues through our programmes. We paitnered wÉth East Belfast Community Development Agency to raise awareness of Mentsl Wellness and have introduced a "Rest arld Reflection" element to our Tuesday morning Open House group, amongst other things. We have enjoyed several pLacement Sdents with us over the course of tliis year. We welcomed Cheyenne Roberts from Gordon College in Boston in February. Cheyenne was in Northern Ireland to spend a term at Stranmillis University College. Cheyenne was invoEved in our I(ids alld Youth programmes for 7 weeks on her placement and continued to voEunt¢¢r with us foi" the rest of her time in Northern Ireland.
Page 4 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT (continued) YEAR ENDED 31 DECEMBER 2022 ACHIEVEMENTS AND PERFORMANCE Iconllnued) li We also welcomed Madi Mcclintock from Belfast Bible College who has given of her time all year on our Kids and Youth Programmes. attending Summer S¢hemes and helping out with Girls Group. In the Autumn we welcomed Jack McFerran from Queen's Universty who did a three month placement with our CAP projecL helpxng out with our Open House group and learning more about povety and the related issues. One of our first bÉg events since Covid was a day to celebrate the Queen's Diamond Jubilee. Over 600 local people attended for a barbeque, bounry castles and face painting. We were able to link in with many people from the area and it was a thoroughly enjoyable event for all! Staff were able to hat to people and provide infomiation on our programmes and volunteers were very much appreGiated as we hosted the event. The WPCA Board took time out to attend a Strategic Review Day in June, facilitated by NICVA. This was & wonderful opportunty for the Board to spend time r¢flecting on our priorities and what we see as emerging needs coming out of Covid. As WPCA rnov¢s into its 20 year, it wa5 important to review what we have done, where we are now, and what we see as the challenges and opportunities to com¢. Noticeably. coming out of Covid. it is important to consolidate and strengthen what we have, invest in our staff through traintng and seek to grow our volunteer base. We were able to run our Summer Sch¢mes this year. with Larger numbers than during Covid. Many of tho restrictions had eased significantly by this stage and our Kids, Family Support and Youth Summer Schemes were well attended and significant for those who attended. Th¢ weather was wonderful over th¢ two weeks of the Schemes and we were deIighted to welcome new families, a5 well es those better known to us. TE]e following Comments came as part of our feedback and evaluation: "Iye loved it all, thankyou to everyone who made ilpossiblel" "Everything w¢7s superfvil lye enjoyed tke crafts, Jtmip. liggle and Jive and the farm on the last day." "I'm not sure there is anything that can be done to improve as the kids hadfim and the leaders always make them feel so special like they are b&fi kids on the planet. Willowfield have been blessed wilh some amazingyouth leaders. ' "There are not many youth programmes like Ifillowfield that include lots offim, Irips ld make all the children feel like they are all important. 7ke summer schepne is so importtTrt U5 It is in all ¢rea where a lol offamilies may not be able lo afford holidays or day trips. Fyillowfield offers thesÉfamilies a ch¢Cefor iheir chTldren to get out of the area andjust be children. It stops them being bored and maybe getting inlo trouble, they also gel a chance lo socialise and makefriends." "Having children and not be able to afford to take iny girls oul on loads of trips. My girls enjoyed going to summer scheme as li brzlliani price for my girls and they really enjoyed doing the trips as tkere was a pnixture ofdifferent trips each doy. ' "rke wonderfyl volunteers that make it so much fvn for the kids and really give ihem time tmd attenlion
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT {contlnued) YEAR ENDED 31 DECEMBER 2022 Page 5 li ACHIEI VEMENTS AND PERFORIVIANCE (Collliiiiied) In the Autumn, we liad a Christmas Card competitio where entrants from the foul" local primary schools and from our programmes designed a Christmas Card. Ten designs were chosen, made into Clll'istmas Cards and were available for sale. This was & gi'eat opportunity to involve our local eomniunity in helping to raise som¢ much needed funds. We also held a Christtnas Tree Festival at the end of November. We had 60 Christmas trees set up as a forest trail in Willowfield Parisli Church. These were decorated by 22 local businesses, 3 local schools, several local community groups and various groups from WPCA and WillowfieEd Parish Church. It was a gTeat event, Tunning over the Course of a week. We had local politicians attending a5 well as the Choir from Nettlefield Primary School who opened the event for us. David Brooks MLA said, "I can't think of a betÉer way to connect so many different community groups and businesses with the church." We also enjoyed Festival Brass who perfornied for us on the Friday night and we had a special visitor from the North Pole for visiting children. Coming at a time when we were in the midst of a cost of living crÉsis, we were conscious of the needs of local people and also the pressures of rising costs witliin WPCA. The Christma5 Tree Festiv&L was an oppomjnity for people to corne together to celebrate CEll'iStmas after a couple of years when we weren't able to meet together as we might have wished to, The delight and excitement on children's faces as they ivalked round the tre¢s. enjoying the lights and aimosphere, made this event really worthwhile and many people have asked us to repeat the experience as a yearly tradition! In December officials fro the Department for Communities paid us a visit and ive were delighted to be able to show them all that was going on that day, including Nettlefield SchooE carol service preparations, our Tots Christmas paty organized by our family support workei's, as well as give them a tour of our facilities. This visit atso resulted in funding being approved for 10 new laptops to upgrade our IT capabilities. for which we are so grateful to the Department for Communities1 We have benefitted from good links ivith other statutory. voluntary and community groups in the are4 collaborating with East Belfast Alternatives to work with a group of boys. We are also involved in a number of EocaE forums and network groups which help us to keep infonned about local issues and what other groups are doing in the area so that we can offer complementary Services and support each other. We look forward to building on these good relationships over the coming year5. Staff and Volunteers As always, our staff and volunteers are what make WPCA what it is. We have wonderful staff who continue to go the extra mile and pour their hearts into our community. We are so grateful for all that they do and the selfless manner in which they do it, Our voEunteers give geneiDusly of their time, i the midst of busy lives and for that we are enonnously grateful. We could not do what we do without their help and support. In ternis of staffing this year. we welcomed Sliannon Srnillie into our Moving Forward Pi'oject. Shannon has great experience working with young people and students and we look forward lo seeing this project develop with her involvement. Hilary Mcclay. who had been Development Manager for ten year5, left her role in July. As part of the succession plannin& she had been working alongside the n¢w General Manager. Heather Purdy for sevcral months before finishing in July as the Administrator. Alice Mccallum, rerned from maternity leave. We wish to publicly thank Hilary for her leadership during her time at WPCA aiid acknowledge the hugc part she played in the inception of WPCA. Sh¢ has had an enormous irnpact and influence on the organisation and we wish liei. Ivell as slie nioves on to other projects.
Page 6 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT (conlinued) YEAR ENDED 31 DECEMBER 2022 FllYANCL4L REvw (illcludang reserves policy) At the end of 2022, there is a £40.950 of a surplus in unrestrided funds, of which the Board has s¢t aside £38.000 as a salary reserve representing 2 months salary costs: and there is a surplus on restricted funds of £573,997. The Board is so grateful for the donations and grants we received during 2022 from many charitie5, t making bodies, churches and individuals including: Belfast City Council. Church of Ireland Priorities Fund, Church of Ireland Orphans and Childrens Society, Garfield Weston Foundation, Enkalon Foundatioffj Departtnent for Communities. The Tudor Tws< The Ardbarron TrusL David Irvine Foundation (CFND, Archer TrusL TBF & KL Thompson TrusL EBCDA, Irish Youth Foundation. Hinchley TrusL Anchor Foundatio Halifax Foundation, Belfast Harbour CommunÈty Awards, Youth Action NL Co-op Comtnunity Foundation, East Belfast Alternatives, Maurice & Hilda Laing Charitable TrusL Hinchley Trusl Victoria Homes TrusL Mindmatters COI and other donors who wish to remain anonymous. The pollcy of the Management Committee is to maintain reserves at such level as limits the risk from a future downtum in income or from increased expenditure in the longer terni, including expenditure on fixed assets. PLANS FORFUTURE PERIODS The charity plans to continue the activities outlilled above in the forthcoming years subject to Satisfactory funding arrangements. STRucfuRE, GOVERNANCE AND TrfANAGEMENT Govemin DoGument Willowfield Parish Community Association is a charitable privats company limited by guarantee and not having a share capital, whose registered office is situated in Northern Ireland. The Company w&8 incorporated on 24th January 2007, commenced operations on 1st January 2008 and is recognised as a charity by The Charity Commission forNorthern Ireland (charAty reference numberNIC 103336). The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. Recruitmen ointment i duction and trainin Unless otherwise detennined by the Association in Genernl Meetin& the numb¢r of Trustees shall not exceed ftfteen and shall not be l¢ss than five. The Board shall comprise of The Chairperson (and Trustee) who at aEI times will be the Rector of Willowfield Parish Church or other person appointed by himlher to act in that capacity and the number of trustees appointed as follows, half of whom shall be appointed annually by the Select Vesty of Willowfield Parish Church. to be known as "nominated trusteesll and half of whom shall be elected at the Annual General Meeting (AGM), to be known as "elected trustees All trustees shall be members of the Association. Elected twstees shall hold office for a period of up to two years and shall retire by rotation. with the longest serving half to retire at each AGM. Retiring (elected) trustees shalE be eligible for re-election. The number of nominated and elected trustees shall remain equal at all times.
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT (contlnuedj YEAR ENDED 31 DECEMBER 2022 Page 7 STRUCTURE, GOVERNATrICE AM) MANAGEMENT (Contlnuedj The trustees have the power at any time to appoint any person to be a trustee to fill a casual vacancy. Ally trustee so appointed shall hold office only until the next following AGM and then shall be eligible for re-electionlnomination. Approprlate training and induction is available to all trustees. liisk Mana ment Th¢ tsuste¢s have assessed the major risks to which the charity ts ¢xposed, in particular those relatsd to the operations and finances of the Charity, and are satisfied that systems are in place to mitigate an exposure to major risks. Wliere appropriate, systsms or procedures have been established to rniti(rate the risks the charity faces. Internal control risks are minimised by the implementation of procedures for authorisation of all transaotions and projects. Procedures are in place to ensure coinpliance with health and safety of staff. voEunteers, clients and visitors. These procedures are periodically reviewed at least annually to ensw"e that they continue to meet the needs of the charity. anisational Structure The Board meets on a regular basis thr()ughout the year, and by care1 analysis of management accounts considers if there are any major risks to the fiLture and to ensure that the company is a going concern and able to continue its work to benefit local iesidents in the Willowfield area of inner east Belfast. TRUSTEES, RESPONS]BILITIES STATEMENT The trustees (who are also the directors of Willowfield Parish Community Association for the purposes of company law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applÉcable law and United Kingdom Accountincr Standards (United Kingdom Generally Accepted Accounting Practice). Compw?y law requires th¢ trustees to prepare financial statements for eacli fillancial year. which give a true and fair view of the state of affairs of the charitable company and of the incoming irsources and application of resources, illcluding the income and expendithre, of the charitable compaiiy for that period. In preparing these financial statements. the trustees are required to: select suitable accounting policies and then apply them consistsntly. observe the metliods and principles in the Charities SORP 2019 (FRS 102). make judgements and accounting estimatss that are reasonable and pruden¢ state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements" and piepare the financial statements on the going conc¢m basÉs unless it is inappropriate to presume that the charitabEe company will continue in op¢ratLOn. The trustees are responsible for keeping adequate accouiiting recoi-ds that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the fInanciaL statements comply with Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fi'aud and other in'egularities.
Page 8 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT fcontlnuedj YEAR ENDED 31 DECEMBER 2022 TRUSTEESI RESPONSIBILITIES STATEMENT fcontinued) In so far as the trustees are aware: there is no relevant audit inforniation of which the charitable company's auditor is unawar4 and the trustees have token all steps that they ought to have taken to make tbemselves aware of any relevant audit information and to establish that the auditor is aware of tbat infonnation. The trustees aft responsible for the maintenance and integrty of the corpornte and financial inforniation included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of fjnanoial ststements may differ from legislation in other jurisdictions. AIJDITOR Jackson Andrews are deemed to be r¢-appointed under section 487(2) of the Companies Act 2006. SMALL CONIPANY PROVISIONS This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption. Registered office: The Micah Centre 149A My Lady's Road B¢fla5t BT6 8FE Signed by order of the trustees Pauline O Neill Company Secretary l(J LS