COMPANY REGISTRATION NUMBER N1062808 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS 31 DECEMBER 2022 Charity Number NICI03336
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2022 CONTENTS PAGE Charity reference and administrative details Trustees Annual Report Independent auditor's report to the members statement of financial activities (incorporating the income and expenditure account) Balan sheet 15 16 Statement of cash flows 17 Notes to the financial statements 18 The following pages do not fom part of the financial statements Detailed analysis of movement in funds 37to44
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE CHARITY REFERENCE AND ADtVllNISTRATIVE DETAILS YEAR ENDED 31 DECEMBER 2022 Page 1 Registered eharity name Charity registration number Company registi'ation number The trustees Willowfield Parish Community Association NIC103336 N1062808 The trustees who served the company during the period were as follows: Rev Clive Atkinson Chairman Stephen Harte Treasurer Pauline O NeilL George Newell Company Secretary IsobeL Blair Colin Birnie Peter Clugston William Withers Ruth Glover The trustees have delegated day to day management duties to Heather Purdy. Secretary Pauline O Neill Registered office The Micah Centre 149A My Lady's Road Belfast BT6 8FE Auditor Jackson Andrews Chartered Accountants & Statutory Auditor 6 Mandeville Mews Portadown County Amiagli BT62 3NS Bankers Danske Bank Donegall Square West BeEfast BTI 6JS
Page 2 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT YEAR ENDED 31 DECEMBER 2022 The trustees present their report and the audited financial statements of th¢ charity for the year ended 31 December 2022. The tnistees have adopted the pTovisiotLS of the Statement of Recommended Practic¢ (SORP) "Accounting and Reporting by Charities" (FRS 102) in preparing the annual report and fanCiaL statements of the charity. The financial statements have been prepared in a¢¢ordance with the accounting policie5 set out in notes to the financial statements and applicable accounting standard5, Accounting and Reporting by Charities: Ststem¢nt of Recommended Practice applicable to charities preparing their accounts in ac¢ordance with the Financial Reporting Standard applicable in th¢ UK and Republic of Treland issu¢d in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the charty's governing dooutnenL the Charities Act (Northern Ireland) 2008, Charities Act (Northern Ireland) 2013. The Charities (Accounts and Reports) Regulations (Northern Ireland) 2015, Companies Act 2006 and UK Generally A¢¢epted Practice. REFERENCE AND ADTrItNISTRATIVE DETAILS Registered eharity name Willowfi¢ld Parish Cornmunity Association Charity registration number NIC 103336 Company number N1062808 Registered offi¢e The Micah Centre, 149A My Lady's Road, BelfasL BT6 8FB The trust¢e5 have delegated day to day management duties to Fteather Purdy. AudAtor Jackson Andrews, Ch2rtered Accountants & Statutory Auditor, 6 Mandeville Mew5, Portadown, County Arniagh. BT62 3NS Danske BallK Donegall Square Wesl Belfasl BTI 6JS Bankers TRusfEES OF THE CHARITY The directors of the charitable company are its trustees for the purpose of charity law. The trustees who served during the year and sinc¢ the year end were as follows: Rev Clive Atkinson Stephen Harte Paulkne O Neill George Newell Isobel Blair Colin Birnie Peter Clugston William Withers Ruth Glover Chairman Treasurer Company Secretary PUBLIC BENEFIT STATEMENT The Board of WPCA confirnl that they have had due regard for the gutdance produced on Public Benefit by the Charity Commi55ion for Northern Treland, and are pleased to report that during 2022 the Assooiation has continued to provide Public Benefits through the programmes and facilities we offer.
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT (contlnuedj YEAR ENDED 31 DECEMBER 2022 Page 3 OBJECTIVES Al ACTIVITIES The objects of the Association is to relieve poverty, sickness and the aged and to promote the benefit of the inhabitants of Willowfield, Woodstock. Lagan Village. the Mount and the SuoUnding area in East Belfast without distinction of age, gender, sexual orientation, disabilitylability, ra¢e, politÉcal, reltgious or other opinion, by &qsociating with the statutory authorities, voluntary organisations and the inhabitants in a common effort to advance education, and to provide facilities the interests of social welfare for recreation or other leisure-time occupation, with the object of improving the conditions of life for th¢ said inhabitants, and in particular: a) Children (Pre-school and Primary School Ages). b) Teenagei's c) Unemployed Adults ole Parent Families e) Families struggling wÈth povety and deprivation fj The elderly and vulnerable. ACHtEVEMEI¥4TS AND PERFORMANCE Total income foi. tF]e year was £288,162 (2021: £347,231). Donations and legacies income amounted to £285.880 (2021: £344,910), investment income amounted to £332 (2021: £46) and other income amounted to £1.950 (2021: £2,275). Totsl expenditure for th¢ year amounted to £316,288 (2021: £326,587). Project managernent costs amounted to £86.193 (2021: £90.835) and the costs of Charitable activities amounted to £230,095 (2021: £235,752). The net expenditure for the year was £28,126 (2021." net income of£20,644). 2022 continued to see Covid recovery as one of our main challenges as we sought to protect local people and staff from high levels of Covid prevalent in the community. We notsd tliat some people were afraid to attend events. whilst othcrs craved community and rebuilding Gonnection5 and relationsliips with other people. Staff were a vital link for people, leading the way in Tesponding to need as it ar05e and showing kindness and compassion in all that they did. We oontinued ivith our Kids, Youth, Moving Forward, Family Suppor¢ CAP and Outreach projects, seeking to renew and rebuild relationships with local people, some of whom we hadn't seen much during the Covid period. We were delighted to be able to mov¢ past Covid restrictions as the year progressed and have larger events. heading. over the course of the year, to more pre-pandemic levels of people attending our programmes and events. W¢ noticed a significant increase in people, including children and young people. reporting mental health issue5 and have sought to address these issues through our programmes. We paitnered wÉth East Belfast Community Development Agency to raise awareness of Mentsl Wellness and have introduced a "Rest arld Reflection" element to our Tuesday morning Open House group, amongst other things. We have enjoyed several pLacement Sdents with us over the course of tliis year. We welcomed Cheyenne Roberts from Gordon College in Boston in February. Cheyenne was in Northern Ireland to spend a term at Stranmillis University College. Cheyenne was invoEved in our I(ids alld Youth programmes for 7 weeks on her placement and continued to voEunt¢¢r with us foi" the rest of her time in Northern Ireland.
Page 4 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT (continued) YEAR ENDED 31 DECEMBER 2022 ACHIEVEMENTS AND PERFORMANCE Iconllnued) li We also welcomed Madi Mcclintock from Belfast Bible College who has given of her time all year on our Kids and Youth Programmes. attending Summer S¢hemes and helping out with Girls Group. In the Autumn we welcomed Jack McFerran from Queen's Universty who did a three month placement with our CAP projecL helpxng out with our Open House group and learning more about povety and the related issues. One of our first bÉg events since Covid was a day to celebrate the Queen's Diamond Jubilee. Over 600 local people attended for a barbeque, bounry castles and face painting. We were able to link in with many people from the area and it was a thoroughly enjoyable event for all! Staff were able to hat to people and provide infomiation on our programmes and volunteers were very much appreGiated as we hosted the event. The WPCA Board took time out to attend a Strategic Review Day in June, facilitated by NICVA. This was & wonderful opportunty for the Board to spend time r¢flecting on our priorities and what we see as emerging needs coming out of Covid. As WPCA rnov¢s into its 20 year, it wa5 important to review what we have done, where we are now, and what we see as the challenges and opportunities to com¢. Noticeably. coming out of Covid. it is important to consolidate and strengthen what we have, invest in our staff through traintng and seek to grow our volunteer base. We were able to run our Summer Sch¢mes this year. with Larger numbers than during Covid. Many of tho restrictions had eased significantly by this stage and our Kids, Family Support and Youth Summer Schemes were well attended and significant for those who attended. Th¢ weather was wonderful over th¢ two weeks of the Schemes and we were deIighted to welcome new families, a5 well es those better known to us. TE]e following Comments came as part of our feedback and evaluation: "Iye loved it all, thankyou to everyone who made ilpossiblel" "Everything w¢7s superfvil lye enjoyed tke crafts, Jtmip. liggle and Jive and the farm on the last day." "I'm not sure there is anything that can be done to improve as the kids hadfim and the leaders always make them feel so special like they are b&fi kids on the planet. Willowfield have been blessed wilh some amazingyouth leaders. ' "There are not many youth programmes like Ifillowfield that include lots offim, Irips ld make all the children feel like they are all important. 7ke summer schepne is so importtTrt U5 It is in all ¢rea where a lol offamilies may not be able lo afford holidays or day trips. Fyillowfield offers thesÉfamilies a ch¢Cefor iheir chTldren to get out of the area andjust be children. It stops them being bored and maybe getting inlo trouble, they also gel a chance lo socialise and makefriends." "Having children and not be able to afford to take iny girls oul on loads of trips. My girls enjoyed going to summer scheme as li brzlliani price for my girls and they really enjoyed doing the trips as tkere was a pnixture ofdifferent trips each doy. ' "rke wonderfyl volunteers that make it so much fvn for the kids and really give ihem time tmd attenlion
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT {contlnued) YEAR ENDED 31 DECEMBER 2022 Page 5 li ACHIEI VEMENTS AND PERFORIVIANCE (Collliiiiied) In the Autumn, we liad a Christmas Card competitio where entrants from the foul" local primary schools and from our programmes designed a Christmas Card. Ten designs were chosen, made into Clll'istmas Cards and were available for sale. This was & gi'eat opportunity to involve our local eomniunity in helping to raise som¢ much needed funds. We also held a Christtnas Tree Festival at the end of November. We had 60 Christmas trees set up as a forest trail in Willowfield Parisli Church. These were decorated by 22 local businesses, 3 local schools, several local community groups and various groups from WPCA and WillowfieEd Parish Church. It was a gTeat event, Tunning over the Course of a week. We had local politicians attending a5 well as the Choir from Nettlefield Primary School who opened the event for us. David Brooks MLA said, "I can't think of a betÉer way to connect so many different community groups and businesses with the church." We also enjoyed Festival Brass who perfornied for us on the Friday night and we had a special visitor from the North Pole for visiting children. Coming at a time when we were in the midst of a cost of living crÉsis, we were conscious of the needs of local people and also the pressures of rising costs witliin WPCA. The Christma5 Tree Festiv&L was an oppomjnity for people to corne together to celebrate CEll'iStmas after a couple of years when we weren't able to meet together as we might have wished to, The delight and excitement on children's faces as they ivalked round the tre¢s. enjoying the lights and aimosphere, made this event really worthwhile and many people have asked us to repeat the experience as a yearly tradition! In December officials fro the Department for Communities paid us a visit and ive were delighted to be able to show them all that was going on that day, including Nettlefield SchooE carol service preparations, our Tots Christmas paty organized by our family support workei's, as well as give them a tour of our facilities. This visit atso resulted in funding being approved for 10 new laptops to upgrade our IT capabilities. for which we are so grateful to the Department for Communities1 We have benefitted from good links ivith other statutory. voluntary and community groups in the are4 collaborating with East Belfast Alternatives to work with a group of boys. We are also involved in a number of EocaE forums and network groups which help us to keep infonned about local issues and what other groups are doing in the area so that we can offer complementary Services and support each other. We look forward to building on these good relationships over the coming year5. Staff and Volunteers As always, our staff and volunteers are what make WPCA what it is. We have wonderful staff who continue to go the extra mile and pour their hearts into our community. We are so grateful for all that they do and the selfless manner in which they do it, Our voEunteers give geneiDusly of their time, i the midst of busy lives and for that we are enonnously grateful. We could not do what we do without their help and support. In ternis of staffing this year. we welcomed Sliannon Srnillie into our Moving Forward Pi'oject. Shannon has great experience working with young people and students and we look forward lo seeing this project develop with her involvement. Hilary Mcclay. who had been Development Manager for ten year5, left her role in July. As part of the succession plannin& she had been working alongside the n¢w General Manager. Heather Purdy for sevcral months before finishing in July as the Administrator. Alice Mccallum, rerned from maternity leave. We wish to publicly thank Hilary for her leadership during her time at WPCA aiid acknowledge the hugc part she played in the inception of WPCA. Sh¢ has had an enormous irnpact and influence on the organisation and we wish liei. Ivell as slie nioves on to other projects.
Page 6 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT (conlinued) YEAR ENDED 31 DECEMBER 2022 FllYANCL4L REvw (illcludang reserves policy) At the end of 2022, there is a £40.950 of a surplus in unrestrided funds, of which the Board has s¢t aside £38.000 as a salary reserve representing 2 months salary costs: and there is a surplus on restricted funds of £573,997. The Board is so grateful for the donations and grants we received during 2022 from many charitie5, t making bodies, churches and individuals including: Belfast City Council. Church of Ireland Priorities Fund, Church of Ireland Orphans and Childrens Society, Garfield Weston Foundation, Enkalon Foundatioffj Departtnent for Communities. The Tudor Tws< The Ardbarron TrusL David Irvine Foundation (CFND, Archer TrusL TBF & KL Thompson TrusL EBCDA, Irish Youth Foundation. Hinchley TrusL Anchor Foundatio Halifax Foundation, Belfast Harbour CommunÈty Awards, Youth Action NL Co-op Comtnunity Foundation, East Belfast Alternatives, Maurice & Hilda Laing Charitable TrusL Hinchley Trusl Victoria Homes TrusL Mindmatters COI and other donors who wish to remain anonymous. The pollcy of the Management Committee is to maintain reserves at such level as limits the risk from a future downtum in income or from increased expenditure in the longer terni, including expenditure on fixed assets. PLANS FORFUTURE PERIODS The charity plans to continue the activities outlilled above in the forthcoming years subject to Satisfactory funding arrangements. STRucfuRE, GOVERNANCE AND TrfANAGEMENT Govemin DoGument Willowfield Parish Community Association is a charitable privats company limited by guarantee and not having a share capital, whose registered office is situated in Northern Ireland. The Company w&8 incorporated on 24th January 2007, commenced operations on 1st January 2008 and is recognised as a charity by The Charity Commission forNorthern Ireland (charAty reference numberNIC 103336). The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. Recruitmen ointment i duction and trainin Unless otherwise detennined by the Association in Genernl Meetin& the numb¢r of Trustees shall not exceed ftfteen and shall not be l¢ss than five. The Board shall comprise of The Chairperson (and Trustee) who at aEI times will be the Rector of Willowfield Parish Church or other person appointed by himlher to act in that capacity and the number of trustees appointed as follows, half of whom shall be appointed annually by the Select Vesty of Willowfield Parish Church. to be known as "nominated trusteesll and half of whom shall be elected at the Annual General Meeting (AGM), to be known as "elected trustees All trustees shall be members of the Association. Elected twstees shall hold office for a period of up to two years and shall retire by rotation. with the longest serving half to retire at each AGM. Retiring (elected) trustees shalE be eligible for re-election. The number of nominated and elected trustees shall remain equal at all times.
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT (contlnuedj YEAR ENDED 31 DECEMBER 2022 Page 7 STRUCTURE, GOVERNATrICE AM) MANAGEMENT (Contlnuedj The trustees have the power at any time to appoint any person to be a trustee to fill a casual vacancy. Ally trustee so appointed shall hold office only until the next following AGM and then shall be eligible for re-electionlnomination. Approprlate training and induction is available to all trustees. liisk Mana ment Th¢ tsuste¢s have assessed the major risks to which the charity ts ¢xposed, in particular those relatsd to the operations and finances of the Charity, and are satisfied that systems are in place to mitigate an exposure to major risks. Wliere appropriate, systsms or procedures have been established to rniti(rate the risks the charity faces. Internal control risks are minimised by the implementation of procedures for authorisation of all transaotions and projects. Procedures are in place to ensure coinpliance with health and safety of staff. voEunteers, clients and visitors. These procedures are periodically reviewed at least annually to ensw"e that they continue to meet the needs of the charity. anisational Structure The Board meets on a regular basis thr()ughout the year, and by care1 analysis of management accounts considers if there are any major risks to the fiLture and to ensure that the company is a going concern and able to continue its work to benefit local iesidents in the Willowfield area of inner east Belfast. TRUSTEES, RESPONS]BILITIES STATEMENT The trustees (who are also the directors of Willowfield Parish Community Association for the purposes of company law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applÉcable law and United Kingdom Accountincr Standards (United Kingdom Generally Accepted Accounting Practice). Compw?y law requires th¢ trustees to prepare financial statements for eacli fillancial year. which give a true and fair view of the state of affairs of the charitable company and of the incoming irsources and application of resources, illcluding the income and expendithre, of the charitable compaiiy for that period. In preparing these financial statements. the trustees are required to: select suitable accounting policies and then apply them consistsntly. observe the metliods and principles in the Charities SORP 2019 (FRS 102). make judgements and accounting estimatss that are reasonable and pruden¢ state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements" and piepare the financial statements on the going conc¢m basÉs unless it is inappropriate to presume that the charitabEe company will continue in op¢ratLOn. The trustees are responsible for keeping adequate accouiiting recoi-ds that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the fInanciaL statements comply with Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fi'aud and other in'egularities.
Page 8 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT fcontlnuedj YEAR ENDED 31 DECEMBER 2022 TRUSTEESI RESPONSIBILITIES STATEMENT fcontinued) In so far as the trustees are aware: there is no relevant audit inforniation of which the charitable company's auditor is unawar4 and the trustees have token all steps that they ought to have taken to make tbemselves aware of any relevant audit information and to establish that the auditor is aware of tbat infonnation. The trustees aft responsible for the maintenance and integrty of the corpornte and financial inforniation included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of fjnanoial ststements may differ from legislation in other jurisdictions. AIJDITOR Jackson Andrews are deemed to be r¢-appointed under section 487(2) of the Companies Act 2006. SMALL CONIPANY PROVISIONS This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption. Registered office: The Micah Centre 149A My Lady's Road B¢fla5t BT6 8FE Signed by order of the trustees Pauline O Neill Company Secretary l(J LS
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF WILLOWFIELD PARISH COMMUNITY ASSOCIATION YEAR ENDED 31 DECEMBER 2022 Page 9 Opinion We have audited the fiiyancial statements of Willowfield Parish Community Association for the year ended 31 December 2022 which comprise the Statement of Financial Activities (including the income and expendithre account). the BaIanc¢ SheeL the Statement of Cash Floivs and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been appli¢d in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The FinancTal Reporling Slthidard applicable In tke UK aiidRepublic oflreland (United I(inodom Generally Accepted AccouTkting Practice). In our opinion the financial statements: give a true and fail. view of the state of tlie cliaritable coinpany's affairs as at 31° December 2022, and of its incomÈng resources and application of resources. including its income and exp¢nditure. for die year then ended; have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice. and have been prepared in accordance with the requirements of the Companies Act 2006. Bas2s for opinion We conducted our audit in accordance with International Standards on Auditlng (UK)(ISAslUK)) and applicable law. Our responsibilities under those standards are further described in tlie Auditor's responsibilities for the audit of the financial ststements section of our report. We are independent of the charitable company in accordance with tl)e ethical requirements that are relevant to our audit of the financial statsments in the UK, including tlie FRC'S Ethical Standard. and we have lfilled our otlier ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained ts suffjcient and appropriate to provide a basis for our opinion. Conclusions relating to going concern In auditing the fmanoial statements, we have concluded tliat the trustees, use of the going concern basis of accounting in the preparation of the financial statsments is appropriate. Based on the work we have performed. we have not RdentifIed any matsrial uncertainties relating to events or conditions thaL individually or colle¢tive&y, may cast signifLcaiit doubt on th¢ charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of th¢ trustees with respect to going concern are described ill tlie reEevant sections of thi5 report. Other information The trustees are responsible for the other inforniation. T]ie other inforniation comprises any information other than the financial statement5 and our auditor's repoit thereon. Our opiJ]ion on the financial statements does not cover the other infonnation and, except to the extent otherwis¢ explicitly stated in our report, we do not express any forni of assuiance conclusion th¢reon.
Page 40 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF WILLOWFIELD PARISH COMMUNITY ASSOCIATION {continuedJ YEAR ENDED 31 DECEMBER 2022 Other information fconllnued) In Connection with our audit of the financial statements, our responsibility IS to read the other infonnatioTh and, in doing so. consider whether the other infornlation is materially inconsistent with the financial statements or our knowEedge obtained in the audit or otherwise appear5 to be materially misstated. If we identify such nterial inconsistencies or apparent matsrial misstatements, we are required to detemiine whether there is mat¢riaE misstatement in the fmancial statements or a material misstatement of the other inforniation. If, based on the work we have p¢rfornied. we conolude that there is a material misstatement of this other inforniation; we ar¢ required to report that facL We have nothing to report in this regard. Opinions on other matters prescribed by the Companies Act 2006 In our opinÉon. based on the work undertaken in the course of the audit: the inforniation given in the trustees. report (incorporating the directors, report) for the financial year for which the fmancial statements are prepe0 is consistsnt with the fmancial ststements. and the dÈrectors' report has beeTh prepared in accordance with applicable legal requirements. Matters on which we are required to report by exeeption Tn the light of our knowledge and understanding of the charitable company and its environment obtaÉned in the course of the audit, we have not identified material misstatements in the dir¢¢tors' report. We have nothing to report In respect of the following matters in relation to which the Companies Act 2006 require5 US to Teport to you if, in our opinion: adequate accounting records have not been kepL or returns adequate for our audit have not been received from branches not visited by us. or the financial statements are not An agreement with the accounting records and returns. or certain disclosures of directors, reEnuneration specified by law ar¢ not made. or we have not received all the infonnation and explanations we require for our audi¢ or the trustees were not entitled to prepare the fmancial statem¢nts in accordance with the Sn11 companie5, regime and take advantage of the small companies, exemptions in preparing the directors. report and from the requirement to prepare a strategic report. Responsibilities of trustees As ¢xplained more llY in the trustees, respon5ibilty statement set out on pages 7 and 8, the trustees (who are also the directors of the charitsble coznpany for the purpose of company law) are responsible for the preparation of the financial statements and for being satisfied that they give and true and fair view, and for such internal control as the trustees detennine is necessary to enable tbe preparation of fman¢ial statements that are free from material misstatement. whether due to fraud or error.
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF WILLOWFIELD PARISH COMMUNITY ASSOCIATION (continued) YEAR ENDED 31 DECEMBER 2022 Page 11 Responsibilities of trustees {¢Dntlnued) In preparing tbe financial statements, the trnstees are responsible for assessing the charttable company's abiLity to continue as a going concern, discEosing, as applicable, matters reEated to goin concern and using the going concein basis of accounting unless the trustees wither intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. Auditor's responsibilities for the audit of the financial statements Our objectives are to obtain reasonable assurance about whether the fInancial statements as a whole are free from material misstatement, whether due to fraud oi. error, and to issue an auditor's report tliat includes our opinion. Reasonable a5suran¢e is a high level of assurance. but is not a guarantee that an audit conducted in accordance with ISAS (UK) wÉll always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate. they could reasonably be expected to influence the economic decisions of users taken on the basks of these fanCIaL statements. Irregularitie5, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line witl? our responsibilities. outlined above, to detect material misstatements in respect of irregularities, including fraud. The specific procedure5 for this engagement and the extent to which these are capable of detectÉng irregUllties, including fraud is detailed below: Extent to which the audit Was considered Capable of detecting irregularities, including frnud W¢ identify and assess die risks of material misstatement of th¢ financial statements, whether due to fraud or error, and then design and perforni the audit procedures responsive to those risks, including obtaining audit evidence that is sufficient and appropriate to provide a basis for our opinion. Identifying and assessing potential risks related to irregularities In identifying and assessing risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations. we considered the following: Audit response to risks Adentified: the nature of the industy and sector. control environment and charity's financial rESiiIts and position: current COVID-19 environment results of our enquiries of managem¢nt about th¢ir own identification and assessment of the risks of irregularitles; any matters we identified having obtsined and reviewed the Charity's documentstion of their policies and procedures relating to: identifying. evaluating and complying witb laws and regulations and whether they ivere aware of any instances of non-compliance. detecting and respondintr to the risks of fraud and whether tliey have knowledg¢ of any actual, suspected or alleged fraud. and the internal controls established to mitigate risks of fraud or non-compliance with laws and regulations. the matters discussed among the audit engagement team and involving relevant internal specialists regardillg how and whei'e fraud might occur in the financial statements and potential indicators of fi'aud.
Page 12 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF WILLOWFIELD PARISH COMMUNITY ASSOCIATION {¢ontinued) YEAR ENDED 31 DECEMBER 2022 Identifying and asses$ing potential risks related to Irregularities Icontlnued) As a result of thes¢ procedures, we considered that the particular areas in the fancIal statements that were Susceptible to misstatement were related to management bias in accounting estimates and judgements; recognition. classification and completeness of income. In Common with all audits under ISA5 (UK), we are also required to perforni Specific procedures to respond to the risk of management override. We also obtained on understanding of the legal and regulatory frameworks that the Ch8rÈty operates in. focusing on provisions of those laws and regulations that had a direct effect on the detemination of material amounts and disolosures in the financial ststements. The key laws and regulations we considered in this context included Charity legislation applicable to Northern Ireland, Charity's goveming docunienL ¢mployment law. health and safety and tax legislation. In addition, we considered provisions of other laws and regulations that do not have a direct effect on the financial statements but compliance with whioh may be findamental to the Charity's abiEity to operate or to avoid a matsrial penalty. Our procedures to respond to risks Édentified include the following: identifying and assessing the design effectiveness of controls management has in place to prevent and detect fraud. revtewing the financial statements disclosures and testing to supporttng documentation to ass¢ss compliance with provisions of relevant laws and regulations described as having a direct effect on the financial ststements. enquiring of management and extemal Legal advisors concerning actual and potenttal litigation and claims. perfornling analytical procedures to identify any unusual or unexpectsd r¢lationships that may indicate risk of material misstatements due to fraud. reading minutes of meetings of those charged with governance" obtaining an understanding of provisions and holding discussions with management to understand the b&%is of recognition. and in addressing the risk of fraud through management override of controls, testing the appropriateness of journal entries and other adjustsnents including those relating to revenue recognition; assessing whether the judgements made in making accounting estinates are indicative of potential bias: and evaluating the rationale of any significant transactions that are18rgfy unusual or outside the nomial course of the charity's activities. We also communicated relevant identified laws and regulations and potential fraud risks to all engagement teams members including internal specialists aad remained alert to any indications of fraud or non-compliance with laws and regulations tILroughoutthe audit. Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularitie5, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the fmancial statements. as we will be l¢ss likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud Tather than error. os fraud involves intentional concealmenl forgery, collusion, omission or misrepresentation. We are not responsible for preventing non-compliance and cannot be expected to detect non-compliance with aEI laws and regulations.
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE INDEPENDENT AUDITOR'S REPORT TO THE nllEMBERS OF WILLOWFIELD PARISH COMMUNITY ASSOCIATION (continued) YEAR ENDED 31 DECEMBER 2022 Page 13 Auditor's responsibilities for the audlt of the finaneial statements (continuedj As part of an audit in accordance with ISAS (UK), we exercise professional judgement and maintsin professional scepticism throughout the audit. We also.. identtfy and assess the risks of material misstatement of the financiaI statements. whther due to fraud or error. design and perform audit procedures tesponsive to those risks, and obtain audit evidence that És sufflcient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error. as fraud may involve collusion, forgeiy, intentional oinissions. misrepresentations, or the override of internal control. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the cii'cumstances, but not for the purpose of expressing an opinion the effectiveness of tlie charitable company's internal control. Evaluate the appropriateness of accounting policies used and the reasollablene5s of accounting estimates and related disclosures made by the trustees. Conclude on the appropriateness of the trustees, use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may Cast signifIcant doubt on the charitable company's ability to continue as a going concern. If we conclude that material uncertainty exists. we are required to draw attention in our auditor's report to th¢ related disclosure5 in the fanCiaL statements or. if such disclosures are inadequate. to modify our opinion. Our conclusions are based on the audit evidence obtsined up to the date of our auditor's report. However. future events or conditions may cause the charitable company to cease to continue as a going concern. Evaluate tlie overall presentation, structure and content of the financial statements. iThcludin8 die disclosures. and whether the fInancial statements represent the underlying transactions and events in a manner that achieves fair presentation. We COrnTnunicat¢ with those charged with govemance i"egarding, nOng otlier matters, the plaIed scope and timing of the audit and 5Lgnificant audit findings. including significant d¢ficiencies in internal control that we identify during our audit.
Page 14 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF WILLOWFIELD PARISH COMMUNITY ASSOCIATION (continued) YEAR ENDED 31 DECEMBER 2022 Use of our report This report is made solely to the charitsble company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work ha5 been undertaken so that we might state to the charitable company's members those matters w¢ are required to state to them in an auditoes report and for no other purpose. To the fijllest extent pernitted by l&w. we do not accept or assume responsibility to anyone other than the charitable company and the charitabl¢ company's members as a body, for our audit worK for this repor¢ or for the opinions we have fornied. MR MtCHAELM¢CARTERFCA (Senior Statutory Auditor) For and on behalf of JACKSON ANDREWS Chartered Accountants & Stakntory Auditor 6 Mandeville Mews Portadown County Arniagh BT62 3NS
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING THE INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 DECEMBER 2022 Page 15 2022 Unrestricted Re5trieted Funds Funds 2021 Note Tot21 Total Income and endoiyments from: Donation5 and Legacies Investsnents Other 199,385 332 1,950 86,495 285,880 332 1,950 344,910 46 2,275 Total ineome and endowments 201,667 86,495 288,162 347,231 Expenditure oll: Project management Charitsble actlVLtEe5 (53,228) (162,883) (32,965) (67,212) (86,193) (230,09Jl (90,835) (2i5,752) Total expenditure (216,111) (100,177) (316,288) (326,587) Net (expenditure)lincome (14,444) (13,682) (28,126) 20.644 Transfers between funds 16,251 (16251) Net movement in funds 1,807 (29,933) (28,12 20,644 Reconciliation of funds: Total funds brought forward 39,143 603,930 643,073 622,429 Total funds carried forward 40,950 573,997 614,947 643,073 The Statement of Financial Activities includes all gains and losses arising during the year. All income and expenditure derive from continuing activiti¢s.
Page 16 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE BALANCE SHEET 31 DECEMBER 2022 2022 2021 Note Jxed assets Tangible assets 14 537,135 555.128 Currellt ets Debtor5 Cash at bank and in hand 15 2,040 139,553 1,346 139,778 141,593 141,124 Creditors: amounts falling due witbin one year 16 (63,781) (53,179) Net current 255ets 77,812 87.945 Total assets less current Iiabilities 614,947 643,073 Net assets 614.947 643,073 Charity Funds Restricted Unrestricted 19 573,997 40,950 603,930 39,143 614,947 643,073 These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companie5 regime and in accordance with FRS102 SORP. fmancial statements were approved and signed by the member of the Committee and authorised for iss Clive Atkinson (Chairman) Stephen Harte Esq (Treasurer) Pauline Oweiil (Company Secretary) Company Registration Number: N1062808 The notes on page 18 to 36 fonr¢ part of these financlal statements.
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE STATEMENT OF CASH FLOWS YEAR ENDED 31 DECEMBER 2022 Page 17 2022 2021 Note Cash flow from operating activities 22 (557) 35,775 Net casb flow from operating activities (557) 35,775 Cash flow from investing activities Interest received 332 46 Net cash floiv from investing activities 332 46 Net (dccrease)lincrease in cash and Cash equivalents Cash and cash equivalents at 1st January 2022 (225) 35,821 139,778 103,957 Cash and cash equivalents at 31° December 2022 139,553 E39,778 Cash and cash equivalents consist of: Cash at bank and in hand 139,553 139.778 Cash and eash equivalents at 31st December 2022 139,553 139,778
Page 18 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2022 l. Summary of sftgnifieant accounting policies (a) General Enformation and basis ofpreparation Willowfield Parish Community Association is a charitable private company limited by guarentee and not having a share capital and is registered in Northern Ireland. The address of the registeied offire is given in the charity infornwtion on page l of these financial statements. In the event of the charity being wound UP* the liability in respect of the guarantee is limited to £1 per member of the charity. The Company was incorporated on 24th January 2007, commenced operations on 1st January 2008 and is recoglised a5 a charity by The Charity Conunission for Northern Ireland (charity refrrence number NIC 103336). The company was established under a Memorandum of Association which established the objects and powers of the charitsbl¢ company and is governed under its Articles of As50¢iation. The nature of the charitable company's operations and principal activities are to relieve povety, sickness and the aged and to promote the benefit of the inhabitsnts of Willowfield, WoodstocL Lagan Village. the Mount and the surrounding area in East Belfast without distinction of age. gender, sexual Orientatio disabilitylability. race. political. religious or other opinion, by associating with the statutory authorities. voluntary organisations and the inhabitants in a common effort to advance education, and to provide facilities in the interests of social welfare for recreation or other leisure-time occupation. with the object of improving the conditions of life for the said inhabitsnts, and in particular. children (pre-school and primary school ages), teena8eTS, unemployed adults. single parent families, famiIies struggling with povety and deprivation and the elderty and vulnerabl The charitable company ¢onstitsEtss a public benefit entity as defined by FRS 102. The financial Statements have been prepared in accordance wRth tbe accounting policies set out in notes to th¢ financial statements and applicable accounting standard. Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Stsndard applicable in the United Kingdom and Republic of Ireland (FRS 102), the charity's governing documenL the Charities Act (Northem Ireland) 2008. Charities Act (Northern Ireland) 2013. The Clwrities (Accounts and Reports) Regulations (Northern Treland) 2015, Companies Act 2006 and UK Generally Accepted Accounting Prnctice. The fancIal statements are prepared on a going concern basis under the historical cost onvention, modified to include certain items at fair value. The charity is entirely dependent on continuing grant aid and as a consequence the going concern basis is also dependent on the continuing grant aid. The financial statements are prepared in sterling which is the nctionaL currency of the charity. The significant accounting policies applied in the preparation of these financiaI statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (continuedj YEAR ENDED 31 DECEnnBER 2022 (b) Funds Page 19 The company has two types of ndS for which it is responsible. A definition of these furjds is as follows: Unrestricted fiinds are available for use at the discretion of the trustees in fi]rtherallce of the general objectives of the charity wliich have not been desAgnatsd for other purposes. Restricted funds are lldS which are to be used in accordance with specific restriction5 unposed by donors or which have been raised by the charity for particular purposes. The cost of I'aising and administering such fuiids are charged agai115t the specific fund. The aim and use of each restricted fund is set out in tlie notes to the financial statements. Transfers betweeii lld5 include transfers from unrestricted lld5 to cover deficits in Stricted nds. (c) Income All income is included Én the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income after any perForniance conditions have been mel the amount can be measured reliably and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement dats in writing. If there are conditions attached to the doiiatlon and this requires a level of peiforniance before entitlement can be obtained then income is deferred until those conditions are fulLy met or the fuLfilment of those conditions is within the control of the charity and it 15 probable that tliey will be fulfilled. Donated facilitie5 and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value i8 detern]ined on the basis of the value of tli¢ gift to the charity. For example the amount the charity would be willing to pay in the open market for such facilities and seivices. A corresponding amount is recognised in expenditure. No amount is included in the fInan¢ial statements for volunteer titne in line with die SORP (FRS E 02). Further detail is given in the Trustees, Annual Report. Where practicabLe. gifts in kind donated for distribution to tlie beneficiaries of the Chai'ity are included in stock and donations in the financial stateinents upon receipt. If it Is Iinpi7clicable to assess the fair value at receipt or if the costs to undertake sucli a valuation outweigh any benefits, then the fair value is recognised as a component of donations when it is distribut¢d and an equtvalent amount i'ecognised as cliaritable expenditure. Voluntary income received by way of donations and gift are included in the SOFA when received.
Page 20 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS f¢optlnuedJ YEAR ENDED 31 DECEMBER 2022 (e) Income (continued) Gifts in kind donat¢d for resale are included at fair valu¢, being the expected praceeds from Sale less the expected costs of sale. Where estimating the fair value is prdcticable upon receipt it is recognised in stock and 'Income from other trdding acttvities,. Upon sale, the value of the stock is charged against 'Income from other trading activities, and the proceeds are recognised as 'Income from other trading activities. Where it 15 impracticable to fair value the items due to the volume of low value itsms they are not recognised in the financial stat¢ments until they are sold. This income is recognised within 'Income from other trading activities.. Fixed asset gifts in kind are recognised when receivable and are included at fair value. They are not defeed over the life of the asset For legacies, entidement is the earlier of the charity being notified of an impending distribution or the Legacy being received. At this point income is recoLs¢d. On occasion legaoies will be notified to the Gharity however it is not possible to measure the amount expected to be distributed. On these occasions. the legacy is treated as a contingent asset and disclosed. Invesknent income is interest eamed through holding cash at bank. Interest in¢ome is recogtkksed when receivable. Other in¢ome represents income that cannot be reported under the other analysis headings provided within the SOF (d) Expenditure recognition All expenditur¢ is a¢counted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is & legal or constructive obligation to m8ke payments to third parties, it is probable that the settlement will be required and th¢ amount of the obligation Can be measured reliably. It is catsgorised under the following headings: Costs of project management includes salary costs, insurance and depreciation; Expenditure on charitabl¢ activities includes direct costs (for example salary costs, programme expense5, running costs, telephone costs). Irrecov¢rabIe VAT is charged as an expense against the activity for which expenditure arose. (e) Support costs- allocatioll Support Costs are those that assist the work of the charity but do not directly Present charitable activitie5 and include office costs, governance costs and administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity. Where support Costs cannot be directly attributsd to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistsnt with use of the resources. Premises overhead5 have been allocated on a basis consistent with the use of the resources. Staff costs and other overheads have been allocated on the basis of time spent on raising certain funds or activity.
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (contlnuedj YEAR ENDED 31 DECEMBER 2022 Page 21 (e) Support costs- allocation (continued) Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating infonnation in support of the charitable activities. TLie analysis of these costs is included in note 7. (fj TangibIe fIxed assets Tangible fixed assets are stated at cost less accumulated depreciation and accumulated impairment Eosses. Cost includes costs directly attributable to making the asset capable of operating as intended. All tangible fixed assets c05ting more than £l.000 are capitalised. DepiEciation is provided on all tangible fed assets, at rates calculated to write off the cos¢ less estimated residiial value, of each asset on a systematic basis over its expected usefijl life as follows: Freehold propelty Equipment Fixtures and Fitting5 Motor Vehicles 2 % straight line 33 1130/0 straight line 33 113Yo Straight line 250/0 Straight line (g) Debtors and creditors receivable I payable within one year Debtors and creditors wÉth no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impaimient are recognised in exPendire. (h) Impairment Assets not measured at fair value are reviewed for any indication that tlie asset may be impaired at each baEance sheet date. If such indication exists, t]ie recoverable amount of the asset, or the asset's cash generating unit. is estimated and cotnpared to the carrying amount, Where the cariying arnount exceeds its iecoverable amount, an impaiiinent loss is recognised ill profit or loss. (i) Provisions Provisions are recognis¢d when the charity has an obligation at the balance sheet date as a result of a past event, Ét is probable that an oufflow of economic benefits will be required in settlement and the amount can be reliably estimated. (i) Leases Rentsls payable and rec¢ivable uiider operating leases are chai'ged to the SOFA on a straight Ixne basis over tlie period of the Eease.
Page 22 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS fcontlnuedj YEAR ENDED 31 DECEMBER 2022 (k) Employee benefits When employees have rendered service to the charity. short-terni employee benefits to which the employees are entitled are recognised at the undiscounted amount expe¢tsd to be paid in exchange for that service. )Tax As a charity. the company benefEts from various exemptions afforded by tax legislation. It is therefore not liable to Corporation tsx on income or gains falling due within thos¢ exemptions. Recovery is made of tax deducted from receipts under gift aid. (m) Going concern The financial statements have been prepared on a going conrxrn basis as the tnthes believe that no rnaterial uncertainties exist. The trustees have considered the level of funds held and the expected level of incorne and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. (n) Judgements and key Sourc of estimation uncertainty The following judgements incLudmg those involving estimates have been made in the process of applying the above a¢counting policies that have had the most significant effect on the amounts recognised in the financial statements and that have a significant risk of causing a material adjustment to the carying amounts of assets and l£abilities within the next financial year: (i) depreciation m¢thod and asset useful lives The estimates and assumptions are reviewed on an ongoing basis Considering the current and future market conditions.
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (¢on¢inuedJ YEAR ENDED 31 DECEMBER 2022 Page 23 Income from donations alld legacies Uurestricted Restricted Total Funds Unrestricted Restricted Total Funds Funds Funds 2022 Funds Fund5 2021 Donations Grants Gift Aid 63,742 129,622 6,021 199J85 22,415 64,080 86,157 193.702 6,021 285,880 30,080 65,130 3,151 57,615 188,934 87,695 254.064 3,151 344,910 86,495 98,361 246,549 Income from Snvestments Unrestricted Restricted Total Funds UnTestri¢ted Restricted Total Funds Funds Funds 2022 Funds Funds 2021 Interest- deposits 332 332 46 46 332 332 46 46 Other income Unrestricted Restricted Total Funds Unrestricted Restricted Total Funds Fullds Funds 2022 Funds Funds 2021 Rent receivable 1,950 1,950 1,950 1,950 2.275 2,275 2.275 2,275
Page 24 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (contlnu YEAR ENDED 31 DECEMBER 2022 Project management Unrestricted Restrieted Total Funds Unrestricted Restricted Totsl Fund5 Fund Funds 2022 Funds Funds 2021 Core activities Support costs 43,495 43,495 1,472 1,472 44,967 44967 6,062 6,062 35,040 35,040 41.102 41,102 TrIicah Centre: Bank fees Caretaker and cleaning Motor vehicle expenses Support costs 133 133 118 118 7,571 7,571 86 86 1,180 8,420 9,733 53228 1,180 32 J42 1,062 8,936 10,202 16,264 1,062 48,467 49,733 90,835 23922 39,531 39,531 74,571 31,493 32,965 41,226 86,193 Analysts of expenditure on charitable ath'vities Activities undertaken directly Unrestricted Restricted Total Total 2022 2022 Support costs Total 2022 Family Support Project Children's and Youth Project Outreach Pioje¢t 53,716 53,716 19,732 33,984 83,454 92,925 230,095 83,454 92,925 230,095 67,791 75?60 162,883 15,663 17,565 67212 £67.212 (2021 - £155,684) of the above Costs were attrÉbutable to restricted funds. £162,883 (2021- £80.068) of the above costs were attributable to unrestricted fimds.
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (continuerl) YEAR ENDED 31 DECEMBER 2022 Page 25 Analysis of expenditure on charitable activitios (contlnued) Activities undertaken directly Unrestricted Restricted Total Total 2021 2021 Support costs Total 2021 Family Support Project Childien's and Youth Project Outreach Project 39,653 39,653 7,960 31,693 111,587 84.512 111,587 84,512 37,674 34,434 80,068 73,913 50,078 235,752 235,752 155,684 £155.684 (2020 - £153,389) of the above costs were attributabEe to irstricted funds. £80,068 (2020 - £125.913) of the above costs were attributable to unrestricted funds. Allocation of support costs Basis of allocation Project Fainily Children's Outreach Management Support and Youth Projeel Pioject Project Total 2022 Support cost Wages & salaries Programme expenses liepairs and maintenance Rates Insurance Heat and light Stationery, supplies & phone Depreciation Governance Time spent 46,877 43,440 71,714 75241 237,272 Est usage 2,150 6,176 I 1,302 12,701 32,329 Est usage Est usage Est usage Est Usage 2,013 971 2,803 438 882 3,333 1.135 5,170 5,056 164 2.367 1,569 3,487 Est usage Cost Cost 1,898 17,993 2,604 614 2,512 17,993 2,604 Total 77,309 53,716 83,454 92,925 307,404
Page 26 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (¢ontlnu8dJ YEAR ENDED 31 DECEMBER 2022 Allocation of support costs {conflnued) Basis of allocation Project Family Children's Outreach Maua8ement Support and Youth Project Pioject Project Total 2021 Support cost Wages & salaries Programme ¢xpense5 Repairs and mainteD2nce Rates tnsuraDC¢ Heat and Eight Stationery, supplies & phone Depreciation Governance Time spent 47,526 35,180 97.009 82,966 262,681 Est usage 7,472 3,952 12,888 1.025 25,337 Est Usage Est Usage Est usage Est usage 2.982 2,932 4,624 3,687 2,982 2,932 4,624 3,687 Est usage Cost Cost 1,832 17,993 521 648 2,480 17.993 2,605 521 1,042 111.587 84,512 521 Total 89,569 39,653 325,321 Governanee costs 2022 2021 Note Trustee remuneration Trustee expenses Auditor's remuneration (including expense5 and benefjts in kind) 11 11 10 2.604 2,605 2,605 2,604 Net (expenditure)lincome for the year This is stated after cbarging: 2022 2021 Depreciation of tangible fixed assets 17,993 17,993 10. Auditor's remllneration The auditor's remuneration amounts to an audit fee of £1,284 (2021- £1,285) and other services of £1,320 (2021- £1,320). In common with many other organisations of our size and nature we use our auditors to prepare and submit returns to the authorities and assist with the preparation of the financial statsments.
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (continuedj YEAR ENDED 31 DECEMBER 2022 Page 27 11. Trustees, and key management personnel remuneration and expenses The Trust considers its key management personnel to be Ileather Purdy. The trustees neither received nor waived any i'emuneration during the year (2021: £Nil). The trustee5 did not have any expenses reimbursed during the year (2021- £Nil). 12. Staff eosts and employee benefits The average monthly number of employees and full time equivalent (FTE) during the year was as follows: 2022 2022 Number 2021 Numbei" 2021 FTE Project managetnent Charitable activities 13 12 15 io The total staff costs and employees, benefits was as follows: 2022 2021 Wages and salaries Social security Pension 219,743 10,635 6,894 237,272 246,251 11,826 4,604 262,681 2022 2021 Allocated to.. Core Activities Family Support Project Children's and Youdi PrOjt Outreach Project Micah Centre 43,440 43,440 71,714 75241 3,437 38.591 35,180 97,009 82,966 8,935 262,681 237,272 No employees received total employee benefits (excluding employer pension costs) of more than £60,000 (2021: None).
Page 28 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (conUnu8dJ YEAR ENDED 31 DECEMBER 2022 13. Taxation 5t2tus As a charity. the company benefits from various exemptions afforded by tax legislation. It is therefore not Eiable to corporation tsx on income or gains falling due within those exemptions. Recovery is made of tsx deducted from receipts under gift aid. 14. Tangible fixed #syets Fixthres & Fittings Motor Vehicles Buildings Equipment Total COST At l January 2022 and 31 December 2022 668,535 20,118 50,539 11,soo 750.692 DEPRECITIoN At l January 2022 Charge for the year At 31 December 2022 120?39 13?71 20.118 43,607 4,622 48329 11.500 195A64 17,993 133,710 20,118 11,500 213A57 NET BOOK VALIJE At 31 December 2022 At 31 December 2021 534,825 548.196 2?10 6.932 537,135 555,128 Buildings comprise The Micah Centre, Belfast and 91 Ravenhill Road. Belfast. Willowfield Parish Community Association lease the land on which the Micah Centre 15 built on from the Representative Church Body in Dublin. The lease is over 25 years from 1st January 2006. 91 Ravenhill Road is leased with a terni of 9,000 years which commenced on 20th January 1982. 15. Debtors 2022 2021 Accrued income 2,040 1,346 1.346 2,040
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (conlinuedj YEAR ENDED 31 DECEMBER 2022 Page 29 16. Creditors: amounts falling due withxn one year 2022 2021 Accruals Deferred income Other creditors 1,680 60,838 1,263 1.656 50.580 943 63,781 53.179 17. Deferred illcome Uiider l year Total At l January 2022 Additions dui'ing the year Amounts released to income At 31 December 2022 50,580 60,838 (50,580) 60,838 50.580 60,838 (50,580) 60,838 Income has been deferred at 31 December 2022 as it relates to donations and grants for tlie next financial year. Deferred income is made up of Garfield Weston £20,000. DFC £5,838. Grafton Mission Charitable Trust £28,000 and Willowfield Parish Church £7,000. Under I year Total At l January 2021 Additions during the year Amounts released to income At 31 December 2021 48.299 50.580 (48,299) 50,580 48,299 50,580 (48,299) 50.580 Tncome has been deferred at 31 December 2021 as it relates to grants for the next financial year. Deferred income is made up of Garfield Weston £17,500, Belfast City Council £1,000, DFC £8,580, Department for Foreign Affairs £3.500 and Church of Ireland Orphans and Childrens Society £20,000. 18. Contingent liabilitie5 The company has a contingent liability to repay grants received if certain conditions are not rnet or if they are breached.
Page 30 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS(¢ YEAR ENDED 31 DECEMBER 2022 onlinued) 19. FuDd reconciliation Unrestricted fund5 Balance at l January 2022 Income Expenditure Transfers Balance at 31 December 2022 Revenue Capital 39,143 201,667 (216,111) 16,251 40,950 39,143 201,667 (216,111) 16,251 40950 Balance at l January 2021 Income Expenditure Transfers Balance at 31 December 2021 Revenue Capital 34,793 100.682 (96,332) 39,143 34.793 100,682 (96.332) 39,143 Restrided funds Balance at l January 2022 Illcome Expenditure Transfers Balance at 31 December 2022 Revenue Capital 48,802 555,128 86,495 (100,177) 1,742 (17.993) (16.251) 36,862 537,135 603,930 86,495 (100,177) 573,997 Balance at l January 2021 Income Expenditure Transfers Balance at 31 December 2021 Revenue Capital 14,515 573,121 246,549 (230,255) 17,993 (17,993) 48,802 555.128 587.636 246,549 (230,255) 603,930
WILLOWFIELD PARISH COMMUNIPI ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (continued) YEAR ENDED 31 DECEMBER 2022 Page 31 19. Fund reconciliation {coiillititedJ Fund descriptions a) Upirestrictedfunds Unrestricted funds are available for use at the discretion of the trnstees in furthei?nce of the Eeneral objectives of the charity which have not been designated for otlier pUose5. b) Resh'ictedfvnds Restricted funds are fijnds ivliich are to be used in acoordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The c05t of iaising and admillislEring such ndS are charged against the speoific fund. The aim and use of each restricted 1]d Ès set out in the notes to the financial statement5. 20. Analysis of net assets between funds As at 31 December2022 Unrestricted funds - revenue capital Restricted funds -revenue -capital Total Fixed assets Cash 96,595 Other current assets/(liabilities) (55,645) Total 40,950 537,135 537,135 139,553 (61,741) 614,947 42,958 (6,096) 36,862 537,135 As at 31 December 2021 Unrestricfrd fijnds revenue capital Restricted funds -revenue -capital Total Fixed assets Cash 60,920 Other current assetsl(liabilities) (21,777) Total 39,143 555,128 555,128 39,778 (51,833) 643,073 78.858 (30,056) 48.802 555.128 21. Ethical st2ndards In common with many other businesses of our size and nature we use our auditors to assist with the preparation of the financial statements.
Page 32 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (¢ontlnuedJ YEAR ENDED 31 DECEMBER 2022 22. Reconciliation of net (expeuditure)lin¢ome to net easb flow from operatillg Y4ctivitie$ 2022 2021 Net (expenditure)lincome for year (28,126) 20,644 Interest receivable Depreciation and impairment of tangible fixed assets (Increa5e)Idecrease in debtor5 Jncreasel(decrease) in creditors Net cash flow from operating actLVlties (332) 17993 (694) 10,602 (557) (46) 17,993 526 (3.342) 35,775 23. Transfers Funds were transferred from unrestricted funds to restricted llds to cover shortfalls Kn restricted funding. When conditions on projects have be¢n met, it 15 deemed the restriction ceases and any sury)luses are transferred from restricted funds to uTrr¢stricted fimds. Depreciation for the year transferred from revenue funds to capital funds. 24. Relatsd party trAnsaetions Rev Clive Atkinson is a trustee in the company and in Willowfield Parish Church. Willowfield Parish Church made donations to the company during the year of £29.832 (2021: £59,715). No other related paty transactions have occurred ia the year. 25. Compgny Limited by Guarantee The company is limited by guarantee and has no share capital. On a winding up members may be required to contribute a maximum of £1.
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (Gonlinuedj YEAR ENDED 31 DECEMBER 2022 Page 33 26. TrIOVEIIqENT IN FUNDS Ac¢umulAted surplus of incom¢ over cxpenditurc At l Jan 2022 AllIn12tsd surplus of inrome over cxpcnditure at 31 Dee 20Z2 Surplusl (deficit) after transfer5 2022 Income 1022 EApcnditure 2022 Transfers 2022 Unrestricted Funds Core activiti¢s Salary reserve Family Support Childrcn's and Youth Projcct Outreach Pmject Mic8h Ccntr¢ 44.863 (43.495) 38.000 1,143 1.368 1.368 38.000 13.338 (19.732) 5,251 (1.143) 60,761 76,942 5,763 (67.79E) {75.360) (9.733) 7.030 1.582 1.582 3,970 Total Unreslricted Fynds 39,143 201.667 (216.111) 16.251 1.807 40,950 Allocation- Rcvcnue Capital Total Unreslric¢¢d Funds 39.1&3 201.667 {216,1 l J) 16.251 1.807 40.950 39.143 201,667 (216,111) 16.251 1.807 40.950
Page 34 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (conttnued) YEAR ENDED 31 DECEMBER 2022 26. MOVEMENT IN FLif4DS {Continued) Accumulated surplus of Inrne over expenditure at l Jan2021 Aceumulated surplus of Surplu51 (deficit) incomeover aftertransfers ¢xpendikn]re at 31 2021 Dec 2021 tncome 2021 Expenditure 2021 Transfers 2021 Unrestricted FIdS Core activiti¢s Sa]ary r¢5erve Family Support Children's 8nd Youth PEoject Outreach Project Mith Cgntre 1.324 31,395 2,074 8,932 (6,062) {4.194) 6,605 (1.971) (1,324) 6,605 (931) 38.000 1,143 9,000 (7.960) 30,432 40.413 11.905 (37.674) 134,434) (10,202) 7,242 (5.979) (1.703) Total Unrestricted Funds 34,793 100,682 (96,332) 4,350 39.143 Allocation- Revenue Capital Total Unrestricted Fund5 34.793 100.682 (96J32) 4.350 39.143 34,793 100,682 (96,332) 4.350 39.143
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (continuedj YEAR ENDED 31 DECEMBER 2022 26. MOVENIENT IN FUNDS Page 35 Accumulllted surplus of incontc aver expenditure nt I JAn 2022 Ac¢umulated surpltss of incfjm¢ over expcnditur¢ it 31 Dec 2022 Surplus1 (deficit) after trAllsfers 2022 Income 2022 Expenditure 2022 Transfers 2023 Restrictcd Funds Core activities ramily Support Childrcn's and Youth Projcct Outreach Project Micoh Ccntr¢ - Rev¢nve C2Pital Total Rcstricled Funds 3.900 2,938 1.472 38.385 {1,472) (33.984) 3,900 7.339 4,401 30,529 11,435 16,062 17,076 (15.663) [17,565) (16,251) (15.852) {489) 14.677 10.946 13,500 555,128 (31,493) 17.993 (17,993) (17.993) 537. L35 603,930 86,495 (100,177) (16,251) (29.933) i73,997 Allocation- Revenue Capital Total Restrictrd 48.802 555,128 86.495 (100.177) 1.742 (17,993) (11.940) (17,993) 36.862 537. l35 603.930 86.495 (100,177) (16.251) (29,933) 573,997
Page 36 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS fcDnllnuedJ YEAR ENDED 31 DECEMBER 2022 26. MOVEMENT IN FiJNDS (Continued) A¢cumulated Surplus of income over ¢xpendityic at l Jan2021 Accumulated surplus of SuFplusJ (deficit) inrne over aftertransf¢r5 expenditure at 31 2021 Dec 2021 Incom¢ 2021 Expenditure 2021 Trepsfeis 2021 Restricted Fund5 Core activities Family Support Children's Youth Project Volunteer Programme Outrea¢h Project Centre - Revenue - CltaL TotaiRcstrscted Funds 2.540 330 35,808 34JOI (35.040) (31,693) 592 lJ60 1608 3.900 1938 10,961 93.481 (73.9l3) 19568 30,529 684 (684) (684) 11,435 61,513 (50,078) 11.435 21,446 (39531) 18.085 (17.993) 573.121 (17,993) 555,128 587,636 246,549 (230.255) l6294 603,930 Allocation- Revenue Capital Total Restricted Funds 14,515 573.121 246,549 (230,255) 17.993 (17,993) 34,287 (17,993) 48,802 555,128 587.636 246,549 (230255) 16294 603,930
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE DETAILED ANALYSIS OF MOVEMENT ON FUNDS YEAR ENDED 31 DECEMBER 2022 Page 37 27. ANALYSIS OF CORE ACTtVITIEI S Unrestricted Reslricted Funds Funds COME Donations Willowfield Parish Church Other Donations Gift aid Interest receivable 1.472 510 6,021 332 1,472 Grants Tudoi. Trust Church of Ireland Priorities Fund 35,500 2,500 38,000 TOTAL INCOl*t& 44,863 1.472 EXPEfiDITtTRE Salaries Programme expenses TOTAL EXPE1lTURE 41.968 1,527 43,495 1,472 1,472 SURPLUS OF INCOME OVER EXPENDITU17E FOR THE YEAR 1,368 38,000 Accumulated surplus of Income over Expenditure at l January 2022 li NET INCOMING TRANSFEIRS IN THE YEAR 3,900 ACCUMULATED SURPLUS OF JTr4COME OVER EXPENDITURE AT 31 DECEMBER 2022 39,368 3,900
Page 38 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE DETAILED ANALYSIS OF MOVEMENT ON FUNDS fcondnuedj YEAR ENDED 31 DECEMBER 2022 li 28. ANALYSIS OF FAKILY SUPPORT PROJTCT Uurestricted Restricted Funds Funds tNCOMK Donations Other Donations 6,838 6,838 44 Grants Dfc Church of Treland Priorities Fund Enkalon Foundation Department of Forei Affairs 34,841 5,500 1,000 3,500 38,341 6.500 TOTAL llYCOME 13,338 38,385 Salaries Programme expenses Rates Light and heat Insurance 18,771 961 24.669 5215 164 1,569 2,367 33,984 TOTAL EXPENDITURE 19,732 (DEFicrr)ISilRPLUS OF INCOThtE OVER EXPENDITURE FOR TBE YEAR Accumulated surplus of Income over Expenditure at l January 2022 NET JNCOMThTG TRANSFERS IN TILE YEAR li (6394) 1,143 5.251 4,401 2,938 ACCIIMULATED SURPLUS OF INCOlklE OVER EXPENDITURE AT 31 DECE1IBER 2022 7J39
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COIIfiPANY LIMITED BY GUARANTEE DETAILED ANALYSIS OF IVIOVEMENT ON FUNDS (Gontlnuec YEAR ENDED 31 DECEMBER 2022 Page 39 29. ANALYSIS OF CHILDRENYS Al*lD YOUTH PROJECT Uni'estrieted Restricted Funds Funds COME Donations WiElowfield Parish Church Other Donations 6.100 5,361 10.085 11.461 10,085 Grants EBCDA BeKfast City Council Church of Ireland Orphan5 and Children Society Irish Youth Foundation Ardbarron Trust Garfield Weston Foundation East Belfast Alternatives Youth Action NI Belfast Harbour Community Awards Victoria Homes Trust 3,777 20.000 4.800 4.000 17,500 1.000 350 850 3.000 49.300 5.977 TOTAL TNCOME 60,761 16,062
Page 40 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE DETAILED ANALYSIS OF MOVEMENT ON FUNDS (continuedl YEAR ENDED 31 DECEMBER 2022 Z9. ANALYSIS OF CHILDREN'S Al Yo1 PROJECT (¢onllnwedJ li Ullrestricted Restricted Funds Fund5 EXPENDITURE Salaries Programme expenses Repairs and maintenance TOTAL EXPENDITURE 60,629 6,724 438 11,085 4,578 67,791 15,663 (DEFICTf)ISURPLUS OF INcOTr OVER EXPETrIDITURE FOR THE YEAR Accumulated surplus of Income over Expenditure at l January 2022 NET JNCOTrItNGI(OUTGOJF4G) TRANSFERS IN THE YEAR (7,030) 399 30,529 (16,251) 7,030 ACCI]MULATED StrRPLUS OF INCOME OVER EXPENDITUIIE AT 31 DECEKBER 2022 14,677
Page 41 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE DETAILED ANALYSIS OF MOVEMENT ON FUNDS (contAnued) YEAR ENDED 31 DECEMBER 2022 30. AIYALYSIS OF OUTREACH PROJECT Unrestricted Restricted Funds Funds COME Donations WillowfIeld Parish Church Other Doiiations 3.079 38,541 41,620 7.544 3.270 10,814 Grants Belfast City Council The Maui'ice & Hilda Laiiig Charitable Ti'ust Belfast Cathedral Black Sant& Appeal TBF & KL Thompson Trust Archer Trust Churcli of Ireland Priorities Fund Hinchley Trust Christians Against Poverty Halifax Foundation EBCDA Community Foundation NI Anonymous 1,000 7,000 450 6,000 1,500 5,000 10,000 1,200 4,000 250 1,012 4,172 35,322 6,262 TOTAL TNCOME 76.942 17,076
Page 42 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE DETAILED ANALYSIS OF MOVEMENT ON FUNDS (cantlnugdj YEAR ENDED 31 DECEMBER 2022 30. ANALYSIS OF OITIREACll PROJECT (eontlnued) Unrestricted Restrlcted Funds Funds EXPENJ)rruRE Salaries Programme expenses Light and heat Repairs and maintenance Ststionery, supplies and telephone TOTAL EXPEKDITURE 63,840 6,537 3.487 882 614 11.401 6.164 75,360 17.565 SURPLUS OF INCOMEI(])EFICIT) OVER EXPENDITtrRE FOR THE YEAR Accumulated surplus of Income over Expendithre at l January 2022 NET INCOMING TRANSFERS JN THE YEAR li 1,582 (489) 11,435 ACCUMULATED SiIRPLUS OF INCOME OVER EXPENDITURE AT 31 DECEMBER 2022 1,582 10,946
WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE DETAILED ANALYSIS OF MOVEMENT ON FUNDS (conllnued) YEAR ENDED 31 DECEMBER 2022 Page 43 31. ANALYSIS OF TrllCAH CEI NTRE AND BUILDINGS Unrestricted Restricted Funds Funds JNCOME Donations Willowfield Parish Church Other Donations 1,552 1,761 3,313 Grants Belfast City Council Halifax Foundation EBCDA l3,000 500 500 500 13,500 Other Rent received 1,950 1.950 TOTAL INCOME 5.763 13,500 EXPENDITURE Salari¢s Caretaker and cleaning Programme expenses Rates Repairs and maintenance Stationery, supplies and telephone Insurance Motor vehicle expenses Bank fees Depreciation Audit fees 1.521 1,916 7,571 623 971 2,013 1,898 803 1.180 133 2,000 17,993 2.604 9.733 TOTAL EXPEIqDITURE 31.493
Page 44 WILLOWFIELD PARISH COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE DETAILED ANALYSIS OF MOVEMENT ON FUNDS (continued) YEAR ENDED 31 DECEMBER 2022 31. ANALYSIS OF MtCAH CENTRE AND BUILDJNGS (eondRMedJ Unrestricted Restricted Funds Funds DEFICIT OF ]NCOME OVER EXPENDITURE FOR YEAR Accumulated surplus of Income over Expenditure at l January 2022 NET INCOMtNG TRANSFERS IN THE YEAR (3,970) (17,993) 555.128 3,970 ACCUMULATED StrRPLUS OF jNC0Tr OVER EXPENDITURE AT 31 DEcEEBER2022 537.135