REGISTERED CHARITY NUMBER N Ireland: 103326 REPORT OF THE TRUSTEES AND RECEIPTS AND PAYMENTS Accouiyrs FOR THE YEAR ENDED 31 AUGUST 2023 FOR ARDGLASS FESTIVAL ASSOCIATION ARDGLASS FESTIVAL ASSOCIATION CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 Page Report of the Trnstees Independent Examiner's Report Receipts and Payment Account Statement of Assets and Liabilities Notes to the Financial Statements Detailed Receipts and Payments analysis io ARDGLASS FESTIVAL ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 The trusfres present their report with the fmancial statements of the charity for the year ended 31 August 2023. OBJECTIVES AND AcfiviTIES Objectives and aims Purpose of charity The purposes of the charity are: To encourage appreciation for and active participation in comn]unity-based arts and recreation activities To encourage and stimulate artistic creativity by the provision of artistic perforniances, training, and sUPPOrt To provide, assist in providing or secure the provision of educational and recreational opportunities for the social welfare and benefit of the community in Ardglass and surrounding areas Signifieant activilies During the year the Association organised a wide range of activitieg- September 2022 - AGM at St Nicholas School October 2022- Halloween Fancy Dress. Haunted House and Pumpkin patch at St Nicholas School December 2022 - Community Christmas Tree and Lighting installe￿ Switch on event and School Carol service, Christmas Craft Fair and Santa Grotto, Cross Community Carol service. August 2023 Ardglass Summer Festival, a 5-day project involving a variety of events to promote inclusÈvity by accommodating all members of the local Ardglass community, their visiting relatives, and the many tourists. The events included a Scavenger HunL Golf EvenL Iokm and 5km Race & Fun Run, Roller skating, Dance Display, Yoga, Teddy Bears, Picnic, Pub Qui4 Sand Design, Cycle Races, Raft Races, Family Fun Day, Float & Fancy-Dress Pardde, Association meetings are held usually monthly, but prior to major functions they become fortnightly or even more regular if required. Beneficiaries The Association has regard to the Commission's Public benefit whereby: l. The purposes of the Association are demonstraled and are beneficial to the whole community. 2.The public benefits are for the whole community in terrns of social welfaie, creativity, recreation, and leisure- time occupation. Positive feedback from members of the community via cards ofgrdtitude, personal contact and social media were very encouraging and uplifting. ARDGLASS FESTIVAL ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 OBJECTIVES AND ACTIVITIES Public benefit The trustees ale confident that the charitable aims of Ardglass Festival Association satisfy the principles of public benefit as defmed in the Charities Act. They have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives and in planning its future activities. How the charity activities deliver public benefit The charitable activities focus on supporting the needs of people in the community and are undertaken to further the charitsble purposes for the public benefit. The principal aim of the charity IS to provide and encourage participation in community based recreational and artistic activtties. ARDGLASS FESTIVAL ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 ACHIEVEMENT AND PERFORMANCE Charitable aetivilies Following our AGM in September thoughts turned immediately to planning for the next 12 months, and a framework was put in place to arrange 3 events throughout 2022 and 2023. namely Halloween, Chrtsth]a5, and Summer Festival. At Halloween the St Nicholas School Hall and Garden were booked to provide a pumpkin patch and Haunted house experience, while there was also a fancy dress competition. face painting, art5 and crafts and wee bug and Beasties demo. This was a hugely successful event. Christmas involved several events and many man hours erecting and removing Trees and lighting, there was a grand light switch on and carol service at the Ardglass Marina with other family attractions and entertainment available on the night. There was a Christmas Craft Fair beld in St Nicholas. School hall with a Santa's Grotto available for all children, and f￿allY there was a Cross Community Carol Service. with all events extremely well attended. The Summer seen the return of our 5 Day Summer festival in August with a jam-packed programme of events for all the family opening with our ever-popular Ioknl & 5km Road races and ending with a Float Parade around the village leading to a Family Funday at the Meadow with inflatables. fair ground attractions and food and beverage vans. The above events were fmanced by various fundraising events including (￿1Z and Bingo nights, Donations, and busines5 sponsorship while several grants were successfully applied for alld secured. ARDGLASS FESTIVAL ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 ACHIEVEMENT AND PERFORMANCE Charitable activities An AGM is held each year and people are encouraged to attend. The AGM provides a fmancial summary of the years activities and plans are put in place for the upcoming year. Attendee5 are encouraged to make suggestions for artistic and educational activities which they feel would make a positive impact on the community. FINANCIAL REVIEW Financial position The fmancial posTrtion of the charity can be found on pages 7 and 8. Principal funding sources Th¢ principal funding sources for the cELarity are Currently from donations and fundraising activities. Reserves policy Due to the unpredictability of the income receivable by the charity it is the policy of Ardglass Festival A55ociation to maintain a balance on unrestricted funds to cover emergency situations that arise from time to time and to a150 enable the charity to continue to deliver its service effectivety. The present level of reserves available to the charity is £5.581. FUTURE PLANS The charity plans continuing the activities outlined alx)ve in the forthcoming years subject to satisfying funding arrangements. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document and constitutes an unincorporated clwity. Recruitment and appoinlment of new trustees A broad mix of skills are represented on the Management Committee and all Trustees are chosen on the basis of their willingness to serve, ability, governance experience and supwrt of the etbos, rnission and philosophy of the organisation. Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. REFERENCE AND ADMINISTRATtVE DETAILS Registered Charity number N Ireland: 103326 ARDGLASS FESTIVAL ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 REFERENCE AND ADMIIYISTRATIVE DETAILS Principal address¢s 3 St Nicholas, Walk Ardglass Co. Down BT30 7UT Trustees Paul O'shea Roisin Dorrian Jocelyn O'shea Michele Enright Christopher Feenan Marcy Milligan Martina Ross Ben Carvill Sean Laird Independent examiner M.B.McGrady & Co Chartered Accountants Rathmore House 52 St Patricks Avenue Downpatrick Co. Down BT30 6DS Approved by order of the board of trustees on 2610612024 and signed on its behalf by: Paul O'shea Truste¢ Christopher Feenau Truste¢ ARDGLASS FESTIVAL ASSOCIATION INDEPENDENT EXAMINDER'S REPORT TO THE TRUSTEES I report on the accounts for the year ended 31 August 2023 as set out on pages seven to ten. Respective responsibilities of trustees and examiner As the charity's trustees you are responsible for the preparation of the accounts in accordance wÈth the ChaTities Act (Northern Ireland) 2008. It is my responsibility to: examine the accounts under Section 65 of the Charities Act follow the procedures laid down in the General Directions given by the Charity Commission (under Section 65(9}(b) of the Charities Act). and state whether particular matters have come to my attention. Basis of the independent examiner's report I have examined your charity accounts a5 required under section 65 of the Charities Act and my examination was carried out in in accordance with the General Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act. My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items 01 disclosures Èn the accounts and seeking explanations from you as charity trustees concerning any such matters. My role is to state whetber any material matters came to my attention giving me cause to believe: The accounting records were not kept in accordance with section 63 of the Charities Act 2. That the accounts do not accord with those accounting records 3. That the accounts do not comply with the accounting requirement of the Charities Act 4. That there is further information needed for a proper understanding of the accounts to be reached. Independent examiner's statement I have completed my examination and have no concerns in respect of the matters (l) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. Mr Mal Chartere coun ants M.B.McGrady & Co Chartered Accountanls Rathmore House 52 St Patricks Avenue Downpatrick Co. Down BT30 6DS chy 2024 ARDGLASS FESTIVAL ASSOCIATION RECEIPTS AND PA YMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 2023 2022 Unrestricted Unrestricted Fund Fund Notes RECEIPTS FROM Unrestricted grant Donations and Legacies Investtnent income Other trading activities 2,560 9,893 3,580 7,775 Total PAYMENTS ON Raising funds Charitable activities Charitable 20 31 13,623 Total 13,623 EXCESS OF RECEIFfs OVER PAYMENTS 771 288 Bank current accounts I September 4,810 BANK CURRENT ACCOUNTS 31 AUGUST 5,581 4,810 The notes fonn part of these fmancial statements ARDGLASS FESTIVAL ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AT 31 AUGUST 2023 2023 Unrestricted Fund 2022 Unrestricted Fund CASH FUNDS Bank current accounts Cash account 5081 2,992 TOTAL FUNDS 5,581 The fmancial statements were approved by the Board of Trustees on 2616r2023 and were signed on its behalf by.. Paul O'shea Trustee Christopher Feenan Trustee The notes fonn part of these fmancial statements ARDGLASS FESTIVAL ASSOCIATION NOTES TO THE FINAIYCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the chaTity, which is a public benefit entity, have been prepared in accordance with the Charities Act (Northern Ireland) 2008 using the Receipts and Payments basis. Taxation The charity is exempt from tax on its charitable actkvities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the tTUStees. Restricted ￿ndS can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by tbe donor or when funds are raised for particular restricted puryoses. Further explanation of the nature and puryose of each fund is included in the notes to the fmancial statements. OTHER TRADING AcfIviTIES 2023 2022 Fundraising Fundraising events 8,549 8,549 INVESTMENT INCOME 2023 2022 Deposit account interest ARDGLASS FESTIVAL ASSOCIATION DET AILED ST A TEMENT OF RECEIYfS AND PAYMENTS FOR THE YEAR ENDED 31 AUGUST 2023 2023 2022 RECEIPTS Grants received Newry Moume & Down District Council Community Foundation Grant 1,700 860 1,850 1,730 Donations and legaeies Donations 9,893 7,775 Other trading activities Fundraising events 8,549 2,556 Investment income Deposit account interest Total incoming resources 21,002 13,911 PAYMENTS Charltable aetivities Prizes 360 785 Support costs Management Pmfessional Fees Equipment Electricity Sundries Postage, Printing and stationery Catering Hire of equipment 66 2,451 320 183 10,524 13,832 Publicity & promotions Insurance 3,078 865 885 860 20,231 Total resources expended 20 31 Net incomd(expeDditure) 771 288 This page does not fonn part of the statutory fmancial statements io