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2024-08-31-accounts

Leitrim Community Playgroup

(A company limited by guarantee, not having a share capital)

Annual Report and Unaudited Financial Statements

for the financial year ended 31 August 2024

Company Number: NI050032 Charity Number: 102950

Leitrim Community Playgroup (A company limited by guarantee, not having a share capital) CONTENTS

Page
Reference and Administrative Information 3
Trustees' Annual Report 4 - 5
Statement of Trustees' Responsibilities 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10-13

2

Leitrim Community Playgroup (A company limited by guarantee, not having a share capital) REFERENCE AND ADMINISTRATIVE INFORMATION

Trustees Bronagh Fleming Colm Quinn Roisin Doyle Shauna Middleton Christine McEvoy (Appointed 1 February 2025) Jennifer Kasmi (Appointed 9 November 2023) Paula Doyle (Appointed 2 February 2024) Nicola O'Prey (Resigned 20 February 2025) Rebecca McKendry (Resigned 20 February 2025) Chairperson Michelle McAleavey Charity Number in Northern Ireland 102950 Company Registration Number NI050032 Registered Office and Principal Address Backaderry Road Leitrim Castlewellan BT31 9SL Independent Examiner Malone Accounting Ltd 12 Causeway Road NEWCASTLE Down BT33 0DL Northern Ireland Principal Bankers Ulster Bank Ltd 29 Upper Square County Down BT31 9DD Northern Ireland

3

Leitrim Community Playgroup (A company limited by guarantee, not having a share capital) TRUSTEES' ANNUAL REPORT

for the financial year ended 31 August 2024

The trustees present their Trustees' Annual Report, combining the Directors' Report and Trustees' Report, and the unaudited financial statements for the financial year ended 31 August 2024.

The financial statements are prepared in accordance with the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

The Trustees' Report contains the information required to be provided in the Trustees' Annual Report under the Statement of Recommended Practice (SORP) guidelines. The trustees of the company are also charity trustees for the purpose of charity law and under the company's constitution are known as members of the board of trustees.

In this report the trustees of Leitrim Community Playgroup present a summary of its purpose, governance, activities, achievements and finances for the financial year 31 August 2024.

The charity is a registered charity and hence the report and results are presented in a form which complies with the requirements of the Companies Act 2006 and, although not obliged to comply with the Statement of Recommended Practice applicable in the UK and Republic of Ireland FRS 102, the organisation has implemented its recommendations where relevant in these financial statements.

Principal Activity

To promote play based learning environments for all children under statutory school age in Leitrim, Ballyward and the surrounding environs and to prepare the children for full time education.

To advance the education of the beneficiaries by the provision of safe and satisfying group play, with the right of parents/carers to become involved in the activities of the group.

Structure, Governance and Management

Structure

Leitrim Community Playgroup is a community managed pre-school playgroup and is registered to accept a maximum of 24 children each session, five mornings per week from 8.45am to 11.45am.

The playgroup is managed by a committee. Members of the playgroup (parents or guardians of children attending Leitrim Community Playgroup) elect trustees of the playgroup annually at its AGM by means of a public vote.

Most of Leitrim Community Playgroup’s income is provided by the Education Authority.

Additional funding is provided by way of monthly contributions, donations, pre-preschool payments and fundraising events.

The trustees operate on a voluntary basis and along with collaboration with staff members decide what activities the charity should undertake.

Governance

At the AGM on 20[th] February 2025, changes to the constitution were proposed:

2.To change the maximum committee numbers from 9 to 10.

All proposed were agreed unanimously.

A new committee was appointed with Michelle McAleavey to continue as treasurer until this position is filled. The bank mandate is to be updated.

4

Leitrim Community Playgroup

(A company limited by guarantee, not having a share capital) TRUSTEES' ANNUAL REPORT

for the financial year ended 31 August 2024

Review of Activities, Achievements and Performance

Rebecca McKendry thanked the playgroup staff for their hard work and said that the children were thriving. Rebecca said that she would not be seeking reelection. Nicola O'Prey said that she would be standing down and the committee paid thanks to Rebecca and Nicola.

There were successful fundraising activities during the year - Halloween, Christmas open evening & grotto, cash for clobber and movie night.

A grant of £2500 was received during the year from The Childcare Partnership Small Grant Scheme. The purpose of the grant was for minor refurbishments and the boundary fence was replaced and repaired.

Graduation gowns have been purchased.

Financial Review

At the year-end 31 Aug 2024 total income was £53,838 and expenditure was £58,347.

Expenditure

The total running costs for the year involved direct wages, heating, insurance, telephone & internet, repairs, bank fees, snacks & milk.

Financial Results

At the end of the financial year the charity has assets of £214,491 (2023 - £218,333) and liabilities of £3,832 (2023 - £3,165). The net assets of the charity have decreased by £(4,509).

Reserves Position and Policy

We have a reserves policy to ensure LCP have a reserve amount, so adequate funds are available for planning and dealing with any financial issues that arise to sustain the group.

Trustees

The trustees who served throughout the financial year, except as noted, were as follows:

Bronagh Fleming Christine McEvoy (Appointed 1 February 2025) Colm Quinn Jennifer Kasmi (Appointed 9 November 2023) Michelle McAleavey Nicola O'Prey (Resigned 20 February 2025) Paula Doyle (Appointed 2 February 2024) Rebecca McKendry (Resigned 20 February 2025) Roisin Doyle Shauna Middleton

Compliance with Sector-Wide Legislation and Standards

The charity engages pro-actively with legislation, standards and codes which are developed for the sector. Leitrim Community Playgroup subscribes to and is compliant with the following:

Approved by the Board of Trustees on 21 March 2025 and signed on its behalf by:

________ Michelle McAleavey Chairperson

5

Leitrim Community Playgroup

(A company limited by guarantee, not having a share capital) STATEMENT OF TRUSTEES' RESPONSIBILITIES

for the financial year ended 31 August 2024

The trustees, who are also directors of Leitrim Community Playgroup for the purposes of company law, are responsible for preparing the financial statements in accordance with applicable law and regulations.

Company law requires the trustees as the directors to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law) including FRS102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland". Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the net income or expenditure of the charity for that period.

In preparing these financial statements, the trustees are required to:

The trustees confirm that they have complied with the above requirements in preparing the financial statements.

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Board of Trustees on 21 March 2025 and signed on its behalf by:

________ Michelle McAleavey Chairperson

6

Leitrim Community Playgroup (A company limited by guarantee, not having a share capital) INDEPENDENT EXAMINER'S REPORT TO THE BOARD OF TRUSTEES OF LEITRIM COMMUNITY PLAYGROUP

We have examined the financial statements of the charity for the financial year ended 31 August 2024, which comprise the Statement of Financial Activities (incorporating an Income and Expenditure Account), the Balance Sheet and the related notes.

This report is made solely to the charity's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our work has been undertaken so that we might compile the financial statements that we have been engaged to compile, report to the Board of Trustees that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's members, as a body, for our work, or for this report.

Respective responsibilities of trustees and examiner

The charity's trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006. The charity's trustees consider that an audit is not required for this financial year under Chapter 3 of Part 16 of the Companies Act 2006 and that an independent examination is required.

It is our responsibility to:

Basis of independent examiner's report

We have examined your charity financial statements as required under section 65 of the Charities Act and our examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

In connection with our examination, no matter has come to our attention which gives us cause to believe that in, any material respect:

Independent examiner's statement

We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

__________ Brendan Malone Malone Accounting 12 Causeway Road NEWCASTLE Down BT33 0DL Northern Ireland

Date: 21[St] March 2025

7

Leitrim Community Playgroup

(A company limited by guarantee, not having a share capital) STATEMENT OF FINANCIAL ACTIVITIES

(Incorporating an Income and Expenditure Account)

for the financial year ended 31 August 2024

Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds Funds Funds Funds Funds
2024 2024 2024 2023 2023 2023
Notes £ £ £ £ £ £
Incoming Resources
Education Authority
3.2 47,853 - 47,853 - 34,287 34,287
Activities for generating 3.3 3,485 - 3,485 880 - 880
funds
Grants received 3.1 - 2,500 2,500 6,600 6,727 13,327
─────── ─────── ─────── ─────── ─────── ───────
Total incoming resources 51,338 2,500 53,838 7,480 41,014 48,494
─────── ─────── ─────── ─────── ─────── ───────
Resources Expended
Charitable activities
4.1 55,847 2,500 58,347 14,839 46,482 61,321
─────── ─────── ─────── ─────── ─────── ───────
Net incoming/outgoing (4,509) - (4,509) (7,359) (5,468) (12,827)
resources before transfers
Gross transfers between
- - - (5,468) 5,468 -
funds
─────── ─────── ─────── ─────── ─────── ───────
Net movement in funds for (4,509) - (4,509) (12,827) - (12,827)
the financial year
Reconciliation of funds:
Total funds beginning of the 10 215,168 - 215,168 227,995 - 227,995
year
─────── ─────── ─────── ─────── ─────── ───────
Total funds at the end of 210,659 - 210,659 215,168 - 215,168
the year
═══════ ═══════ ═══════ ═══════ ═══════ ═══════

The Statement of Financial Activities includes all gains and losses recognised in the financial year. All income and expenditure relate to continuing activities.

The notes on pages 10 to 12 form part of the financial statements

8

Leitrim Community Playgroup

(A company limited by guarantee, not having a share capital) Company Number: NI050032 BALANCE SHEET

as at 31 August 2024

2024 2023
Notes £ £
Fixed Assets
Tangible assets 7 199,986 199,986
─────── ───────
Current Assets
Cash at bank and in hand 14,505 18,347
─────── ───────
Creditors: Amounts falling due within one year 8 (3,832) (3,165)
─────── ───────
Net Current Assets 10,673 15,182
─────── ───────
Total Assets less Current Liabilities 210,659 215,168
═══════ ═══════
Funds
General fund (unrestricted) 210,659 215,168
─────── ───────
Total funds 10 210,659 215,168
═══════ ═══════

These financial statements have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

For the financial year ended 31 August 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006; and no notice has been deposited under section 476.

The trustees confirm that the members have not required the company to obtain an audit of its financial statements for the financial year in question in accordance with section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 and for preparing financial statements which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of its profit and loss for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charity.

Approved by the Board of Trustees and authorised for issue on 21[st] March 2025 and signed on its behalf by

________ Michelle McAleavey Chairperson

The notes on pages 10 to 12 form part of the financial statements

9

Leitrim Community Playgroup (A company limited by guarantee, not having a share capital) NOTES TO THE FINANCIAL STATEMENTS

for the financial year ended 31 August 2024

1. GENERAL INFORMATION

Leitrim Community Playgroup is a company limited by guarantee incorporated in Northern Ireland. The registered office of the company is Backaderry Road, Leitrim, Castlewellan, BT31 9SL which is also the principal place of business of the company The financial statements have been presented in Pound (£) which is also the functional currency of the company.

2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the charity’s financial statements.

Basis of preparation

The financial statements have been prepared on the going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements have been prepared in accordance with the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland FRS 102".

As permitted by the Companies Act 2006, the charity has varied the standard formats in that act for the Statement of Financial Activities and the Balance Sheet. Departures from the standard formats are to comply with the requirements of the Charities SORP and are in compliance with section 4.7, 10.6 and 15.2 of that SORP.

Statement of compliance

The financial statements of the charity for the financial year ended 31 August 2024 have been prepared on the going concern basis and in accordance with the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland FRS 102".

Cash flow statement

The charity has availed of the exemption in FRS 102 from the requirement to produce a cash flow statement because it is classified as a small charity.

Incoming Resources

Voluntary income or capital is included in the Statement of Financial Activities when the charity is legally entitled to it, its financial value can be quantified with reasonable certainty and there is reasonable certainty of its ultimate receipt. Entitlement to legacies is considered established when the charity has been notified of a distribution to be made by the executors. Income received in advance of due performance under a contract is accounted for as deferred income until earned. Grants for activities are recognised as income when the related conditions for legal entitlement have been met. All other income is accounted for on an accruals basis.

Resources Expended

All resources expended are accounted for on an accruals basis. Charitable activities include costs of services and grants, support costs and depreciation on related assets. Costs of generating funds similarly include fundraising activities. Non-staff costs not attributed to one category of activity are allocated or apportioned prorata to the staffing of the relevant service. Finance, HR, IT and administrative staff costs are directly attributable to individual activities by objective. Governance costs are those associated with constitutional and statutory requirements.

Cash at bank and in hand

Cash at bank and in hand comprises cash on deposit at banks requiring less than three months notice of withdrawal.

Taxation

No current or deferred taxation arises as the charity has been granted charitable exemption.

10

continued

Leitrim Community Playgroup

(A company limited by guarantee, not having a share capital) NOTES TO THE FINANCIAL STATEMENTS

for the financial year ended 31 August 2024

3. 3. INCOME
3.1 DONATIONS AND LEGACIES Unrestricted Restricted 2024 2023
Funds Funds
£ £ £ £
HSC - Childcare Partnership Regional Small Grants - 2,500 2,500 1,967
Scheme
Getting Ready to Learn Funding - - - 600
Parental Contributions - - - 6,600
Engage III Funding - - - 4,160
─────── ─────── ─────── ───────
- 2,500 2,500 13,327
═══════ ═══════ ═══════ ═══════
3.2 CHARITABLE ACTIVITIES Unrestricted Restricted 2024 2023
Funds Funds
£ £ £ £
Education Authority 47,853 - 47,853 34,287
═══════ ═══════ ═══════ ═══════
3.3 ACTIVITIES TO GENERATE FUNDS Unrestricted Restricted 2024 2023
Funds Funds
£ £ £ £
Fundraising 3,485 - 3,485 880
4. EXPENDITURE ═══════ ═══════ ═══════ ═══════
4.1 CHARITABLE ACTIVITIES Direct Other Support 2024 2023
Costs Costs Costs
£ £ £ £ £
Wages & Salaries 41,175 - - 41,175 39,615
Repairs & Maintenance 4,776 - - 4,776 1,138
General Office Costs 3,428 - - 3,428 3,769
Light & Heat 3,326 - - 3,326 4,355
Playgroup resources 1,940 - - 1,940 7,285
Snacks & milk 1,900 - - 1,900 3,296
Insurance 1,142 - - 1,142 1,013
Governance Costs (Note 4.2) 660 - - 660 850
─────── ─────── ─────── ─────── ───────
58,347 - - 58,347 61,321
═══════ ═══════ ═══════ ═══════ ═══════
4.2 GOVERNANCE COSTS Direct Other Support 2024 2023
Costs Costs Costs
£ £ £ £ £
Charitable activities - governance 660 - - 660 850
costs ═══════ ═══════ ═══════ ═══════ ═══════
5. NET INCOMING RESOURCES 2024 2023
£ £
Net Incoming Resources are stated after charging/crediting):
Independent Examiner's remuneration:
- independent examination services 660 850
═══════ ═══════

11

continued

Leitrim Community Playgroup (A company limited by guarantee, not having a share capital) NOTES TO THE FINANCIAL STATEMENTS

for the financial year ended 31 August 2024

6. EMPLOYEES AND REMUNERATION

Number of employees

The average number of persons employed during the financial year was as follows:

2024 2023
Number Number
Employees 3 3
═══════ ═══════
The staff costs comprise: 2024 2023
£ £
Wages and salaries 39,446 39,197
Pension costs 1,729 418
─────── ───────
41,175 39,615
═══════ ═══════

No employee received remuneration of more than £60,000 during the year (2022-NIL).

7. TANGIBLE FIXED ASSETS

Buildings Fixtures, Total
freehold
fittings and
equipment
£ £ £
Cost
At 31 August 2024 199,986 25,758 225,744
─────── ─────── ───────
Depreciation
At 31 August 2024 - 25,758 25,758
─────── ─────── ───────
Net book value
At 31 August 2024 199,986 - 199,986
═══════ ═══════ ═══════
At 31 August 2023 199,986 - 199,986
═══════ ═══════ ═══════
8. CREDITORS 2024 2023
Amounts falling due within one year £ £
Trade creditors - 1,800
Accruals and deferred income 3,832 1,365
─────── ───────
3,832 3,165
═══════ ═══════
9. RESERVES 2024 2023
£ £
At the beginning of the year 215,168 227,995
Deficit for the financial year (4,509) (12,827)
─────── ───────
At the end of the year 210,659 215,168
═══════ ═══════

12

continued

Leitrim Community Playgroup

(A company limited by guarantee, not having a share capital) NOTES TO THE FINANCIAL STATEMENTS

for the financial year ended 31 August 2024

10. 10. FUNDS
10.1 RECONCILIATION OF MOVEMENT IN FUNDS Unrestricted Total
Funds Funds
£ £
At 1 September 2022 227,995 227,995
Movement during the financial year (12,827) (12,827)
─────── ───────
At 31 August 2023 215,168 215,168
Movement during the financial year (4,509) (4,509)
─────── ───────
At 31 August 2024 210,659 210,659
═══════ ═══════
10.2 ANALYSIS OF MOVEMENTS ON FUNDS
Balance **Income ** Expenditure Transfers Balance
1 September between 31 August
2023 funds 2024
£ £ £ £ £
Restricted Capital Fund - 2,500 2,500 - -
Unrestricted funds
Unrestricted General 215,168 51,338 55,847 - 210,659
─────── ─────── ─────── ─────── ───────
Total funds 215,168 53,838 58,347 - 210,659
═══════ ═══════ ═══════ ═══════ ═══════
10.3 ANALYSIS OF NET ASSETS BY FUND Fixed Current Current Total
assets assets liabilities
- charity use
£ £ £ £
Restricted funds 199,986 - - 199,986
─────── ─────── ─────── ───────
Unrestricted general funds - 14,505 (3,832) 10,673
─────── ─────── ─────── ───────
199,986 14,505 (3,832) 210,659
═══════ ═══════ ═══════ ═══════

11. STATUS

The charity is limited by guarantee not having a share capital.

The liability of the members is limited.

Every member of the company undertakes to contribute to the assets of the company in the event of its being wound up while they are members, or within one year thereafter, for the payment of the debts and liabilities of the company contracted before they ceased to be members, and the costs, charges and expenses of winding up, and for the adjustment of the rights of the contributors among themselves, such amount as may be required, not exceeding £ 1.

12. RELATED PARTY TRANSACTIONS

The charity used Quinn Fencing and Gardening Services to repair the boundary wall. Quinn Fencing is owned by Colm Quinn, a charity trustee. The charity was invoiced £2160 for the repair work which was paid after 31/08/2024 and the transaction has been accounted for in the accounts.

No Trustee received remuneration from his/her own trusteeship with the charity during the year (2023/2022:£NIL).

13