EMERALD A.B.C
41D Suffolk Road, Belfast BT11 9PE MOB: 07889772029
SUNDAY 12/05/2019
EMERGENCY ANNUAL GENERAL MEETING
IN ATTENDANCE Paul Cassidy (President), David Mc Grath (Chairperson), Harry Murray (Secretary), Kieran Adams (Treasurer), Members:- Marie Brannigan, Kate Murray, Martin Walsh, Danny Kane.
Apologies:- Ann Marie Norton, Paul Norton (holidays).
Chairperson opens meeting by thanking everyone for attending at short notice. The reason for the meeting is that our treasurer is standing down from his position due to his work programme. He has been with us a number of years now and has done his job with efficiency and we thank him for it. As most of you are well aware that over the years the club has at times been struggling financially, especially since the new club opened and with the rise in rent, electric, water, etc we are paying twice as much as before. We have received donations this past year which has helped us, but we do need to get more fundraising events up and running for the future. With Kieran standing down as Treasurer, we need someone to come in and take over his role. Kieran will explain the role he has been doing for the past number of years to let you know what is expected from a Treasurer.
Kieran:- The reason I am leaving the position as Treasurer is that as some of you know I have been unemployed for this past two months and two weeks ago I was offered a position of work, but it involves travelling out of the country on a regular basis, being away from home for weeks at a time. I feel I would not be able to continue my role here and it would be better if someone else stepped in. Basically the Treasurer looks after the money coming in and going out, making sure that everything is recorded in the books. Issues checks, signed by myself, Davy and/or Harry. Ensures that all receipts are handed in. There is some work in it, keeping everything up to date, but as long as you are on top of it, then it is easy enough. Anyone taking on the role can always depend on Davy or Harry to help them if they need it. I have enjoyed my time here, especially seeing the kids with big smiles on their faces when they come back to the club after winning. I will call in whenever I get the chance, so thank you very much.
Harry: Kieran it was a pleasure having you here and thank you for everything you have done for the club. Now we need someone who is willing to take the Treasurers position, he has already explained what it entails, so I’m asking if anyone here would like to take it on. I have already put it to Ann Marie and Paul but they have declined. If no one here fells they have the capabilities then we will have to see if there is anyone outside the club willing and able to come on board.
There were some questions ask from the floor regards funding, fundraising, etc, Harry said that as secretary he does the funding applications and ties in with the Treasurer for a financial report for it.
Some people said they don’t like handling money and wouldn’t feel comfortable doing it.
It was suggested by Danny that Kate could do it working along with Harry. Harry explained that it would be a conflict of interest with Kate being his wife. Kieran suggested that if Kate was treasurer then she could look collect the money, put it into the bank and look after the books, but not sign any
cheques, or Harry doesn’t sign any, that way there would be no conflict of interest. Kieran also added that there is a card that you can put any money into the post office that directs it into the bank.
Kate agreed to do it on a short term basis while we look for someone else, but that Harry and Davy would help her and keep her right, but she ask about signing checks. Davy said that it is two from three people. Kate agreed to do it, but Harry and Davy could continue to sign the checks.
There was a vote taken to agree to this and all agreed.
Martin Walsh proposed that we ask more people to come on the committee to help with more fundraising ideas, that it would take some pressure off the Treasurer and Secretary if other people came on board and a bigger fundraising committee was formed.
This was agreed on and the Chairperson ended the meeting by thanking everyone and wished Kieran all the best for the future