REGISTERED COMPANY NUMBER: N1063266 (Northern Ireland) REGISTERED CHARITY NUMBER: 102720 Re ort of the Trustees and Unaudited Financial Statements for the Year Ended 31 December 2022 for Ulster Vinta e Commercial Vehicle Club Limited W MCGILLIAN & CO LTD Unit A2, Workspace 5-7 Tobermore Road Draperstown Derry BT45 7AG
Ulster Vinta Limited e Commercial Vehicle Club Contents of the Financial Statements for the Year Ended 31 December 2022 Page Chairman's Report Report of the Trustees Independent Examinerfs Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 9 to 15 Detailed Statement of Financial Activities 16 to 17
Ulster Vinta Limited e Commercial Vehicle Club Chairman's Re ort for the Year Ended 31 December 2022 The recovery from the Covid pandemic has been slow. As we moved through 2022, we have seen a slight recovery and the Club remaining to attract some new members and interest in events remaining steady. The attendance at runs has slightly reduced as people get back into normality. Attendance at club meetings has remained steady and club membership was slightly down from previous years. We have kept the membership fee the same and will endeavour to do so. We introduced a minimal entry fee for Club runs to help cover the rising price of insuran. This has helped to keep our finances steady, The club has changed the format of the runs to help keep the cost down for members taking part. With the cost of fuel, insurance along with the general cost of living rising throughout the year, this has had a detrimental effect on the vehicles whilst out on runs. Moving into 2023, the price of fuel has started to drop and hopefully this will encourage more people to bring their vehicles out. Our display at Shanes Castle Steam Rally in May was very well received, with a request from the organisers to put on a bigger display in 2023. We have had invitations from various static show organisers across the island of Ireland to put on displays. The committee and the Club membership remain committed to keeping the interest of Vintage commercial vehicles alive. Adrian Currie UVCVC Chairman Page 1
Ulster Vinta Limited e Commercial Vehicle Club Re ort of the Trustees for the Year Ended 31 December 2022 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims Ulster Vintage Commercial Vehicle Club main aim is to bring together owners and all those interested in the restoration and usage of vintage commercial vehicles. Members bring together their skills and knowledge which facilitates development, participation, team work and improved self esteem within the group. Through our day out runs, displays and road shows we aim to recruit new members and create an interest and awareness amongst the general public, which will in turn help preserve the rich heritage of the vintage commercial vehicle. Significant activities Ulster Vintage Commercial Vehicle Club continue to undertake the very popular day run outs and to attend public events to display the vintage vehicles. New exhibition lorry is now in full use and is proving to be very popular. Public benefit Ulster Vintage Commercial Vehicle Club is open to everyone which is evident from our members who come from a diverse background and to our regular public events across all areas of N. Ireland and Ireland. Our regular drive outs, displays and public meetingslroadshows help us to engage with the general public to create an awareness of our vintage vehicle heritage, provide information on the restoration work involved and to offer advice. The public are actively encouraged to engage in our Q & A exercises and to participate in our demonstrations which prove very popular with young children. This helps in their development and learning and provides fun & enjoyment, and for the adults too. It also provides an opportunity to attract new members which will help to preserve the heritage for future generations, passing on invaluable skills in the restoration process. The Charity held their usual two-day run in May 2022, covering areas in West Tyrone & Fermanagh. We held an end of season run to Letterkenny in September 2022 and we attended Shane's Castle Steam Rally. All was well received and we raised enough funds to make donations totalling £1,000 to local charities. We hope for next year that there will be an increase in membership and the number of run outs will increase. There continues to be no private gain to any individual member. In setting our objectives and planning our activities for the year the trustees have given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the activities have helped to achieve the charity's purposes and provide a benefit to the beneficiaries. Page 2
Ulster Vinta Limited e Commercial Vehicle Club Re ort of the Trustees for the Year Ended 31 December 2022 ACHIEVEMENT AND PERFORMANCE Ulster Commercial and Vehicle Club continue to undertake a range of charitable activities such as holding ladies nights, raffles and draws as well as the normal day run outs and public events which help to raise funds and obtain donations. Funds raised help the organisation to continue to promote the heritage of the vintage vehicles and create an interest amongst the general public. FINANCIAL REVIEW Financial position Net surplus for year was £3,265 (31.12.21 £939) and unrestricted funds at the year end were £10,283 (31.12.2021 £7,018). Total Funds remain positive financially. Reserves policy The Charity does not have a reserves policy. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Organisational structure The management committee of Ulster Vintage Commercial Vehicle Club administers the charity. Monthly meetings are normally held to discuss ongoing projects, finances and other issues. Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.This is maintained by the committee with a formal risk strategy, with potential risks and threats considered at the monthly meeting. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number N1063266 (Northern Ireland) Registered Charity number 102720 Registered office Crosslands 7 Browndod Road Doagh Ballyclare Antrim BT39 OSY Trustees Adrian Currie Trevor Raymond Haydock Trevor Kirk Page 3
Ulster Vinta Limited e Commercial Vehicle Club Re ort of the Trustees for tle Year Er.,ded 31 December 2022 REFERENCE AND ADMINISTRATIVE DETAILS Company Secretary Trebor Kirk Independent Examiner W N:.CGILLIAN & CO LTD Unit A2, Ivo., kspace &7 Tobermore Road Draperstclvil Derry BT45 7AG Bankers Dariske Bar:k Busii less B2:-.'<1 PO Box 183 Do-,.eg21! Sql lare West Bel'.p ast BT16JS ApprG¥ed by or'Jer of the board of trustees on 7 March 2023 and signed on its behalf by: Adrian Currie - Trustee Page 4
Inde endent Examiner's Re ort to the Trustees of Ulster Vinta e Commercial Vehicle Club Limited I report on the accounts for the year ended 31 December 2022 set out on pages six to fifteen. Respectlve responsibilities of charity trustees and examiner As the charity's trustees (and also the directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independant examination, it is my responsibility to.. examine the accounts under section 65 of the Charities Act follow the procedures laid down in the general Directions given by the Charity Commission for Northern Ireland under Section 65<9)(b) of the Charities Act state whether particular matters have come to my attention. Basis of the independent examiner's report I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe.. That accounting records were not kept in accordance with section 386 of the Companies Act 2006 That the accounts do not accord with those accounting records That the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland That there is further information needed for a proper understanding of the accounts to be reached. Independent examiner's statement I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. ,I:Ji l. W McGillian W MCGILLIAN & CO LTD Unit A2, Workspace 5-7 Tobermore Road Draperstown Derry BT45 7AG 7 March 2023 Page 5
Ulster Vinta Limited e Commercial Vehicle Club Statement of Financial Activities for the Year Ended 31 December 2022 31.12.22 Total funds 31.12.21 Total funds Unrestricted Restricted fund funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 3,508 3,508 2,880 Charitable activities Charitable Activities 7,830 7,830 980 Other trading activities Investment income 95 95 170 Totsl 11,433 11,433 EXPENDITURE ON Raising funds (135) (135) 485 Charitable activities Charitable Activities 8,303 8,303 2,609 Total 8,168 8,168 3,094 NET INCOME 3,265 3,265 939 RECONCILIATION OF FUNDS Total funds brought forward 7,018 7,018 6,079 TOTAL FUNDS CARRIED FORWARD 10,283 10,283 7,018 The notes form part of these financial statements Page 6
Ulster Vinta Limited e Commercial Vehicle Club Balance Sheet 31 December 2022 31.12.22 31.12.21 Notes FIXED ASSETS Tangible assets 12 473 591 CURRENT ASSETS Stocks Debtors Cash at bank 13 14 2,231 382 7,517 2,096 376 4,276 10,130 6,748 CREDITORS Amounts falling due within one year 15 (320) (321) NET CURRENT ASSETS 9,810 6,427 TOTAL ASSETS LESS CURRENT LIABILITIES 10,283 7,018 NET ASSETS 10,283 FUNDS Unrestricted funds 17 10,283 7,018 TOTAL FUNDS 10,283 7,018 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2022. The rnembers have not required the company to obtain an audit of its financial statements for the year ended 31 December 2022 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for (a) Complying with the requirements of the Act with respect to accounting records and the preparation of accounts The notes form part of these financial statements Page 7 continued...
Ulster Vinta e Comrnercial Vehicle Club Limited B252nce Sleet - continued 31 December 20?2 These firy2fiLwj81 statements have been prepared in accordance with the provisions applicatle to charitable companies subject to the small companies regime. The fip,ancial statements were approved by the Board of Trustees and authorised for issue on 7 March 2023 and were signed on its behalf by: Adyan Currle - Trustee The notes form part of these f inancial statements Page 8
Ulster Vinta Limited e Commercial Vehicle Club Notes to the Financial Statements for the Year Ended 31 December 2022 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities.. Statement of Recomrnended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities On the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Plant and machinery Fixtures and fittings Motor vehicles 20Q/o on reducing balance 200/0 on reducing balance 200/0 on reducing balance Stocks Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. Taxation The charity is exempt from corporation tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Page 9 continued...
Ulster Vinta Limited e Commercial Vehicle Club Notes to the Financial Statements - continued for the Year Ended 31 Dember 2022 DONATIONS AND LEGACIES 31.12.22 31.12.21 Donations Membership 116 1,700 1,180 3,508 OTHER TRADING ACTIVITIES 31.12.22 31.12.21 Merchandiselmagazines 95 170 INVESTMENT INCOME 31.12.22 31.12.21 Bank Interest Received INCOME FROM CHARITABLE ACTIVITIES 31.12.22 31.12.21 Activity Charitable Activities Charitable Activities Run Outs Raffles 7,255 575 980 7,830 980 RAISING FUNDS Other trading activities 31.12.22 31.12.21 Opening stock Closing stock 2,096 2,231) 2,581 135) 485 Page 10 continued...
Ulster Vinta Limited e Commercial Vehicle Club Notes to the Financial Statements - continued for the Year Ended 31 December 2022 CHARITABLE ACTIVITIES COSTS Support costs (see note 8) Charitable Activities 8,303 SUPPORT COSTS Governance costs Charitable Activities 8,303 NET INCOMEI(EXPENDITURE) Net incomel(expenditure} is stated after chargingl{Grediting)'. 31.12.22 31.12.21 Depreciation owned assets 118 148 10. TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 Dember 2022 nor for the year ended 31 December 2021. Trustees, expenses There were no trustees, expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021. 11. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund funds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 2,880 2,880 Charitable activities Charitable Activities 980 980 Other trading activities Investment income 170 170 Total 4.033 4,033 EXPENDITURE ON Raising funds 485 485 Page11 continued...
Ulster Vinta Limited e Commercial Vehicle Club Notes to the Financial Statements - continued for the Year Ended 31 Dember 2022 11. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted Total fund funds funds Charitsble activities Charitable Activities 2,609 2,609 Total 3,094 NET INCOME 939 939 RECONCILIATION OF FUNDS Total funds brought forward 6,079 6,079 TOTAL FUNDS CARRIED FORWARD 7,018 7,018 12. TANGIBLE FIXED ASSETS Fixtures and fittings Plant and machinery Motor vehicles Totals COST At 1 January 2022 and 31 December 2022 1,207 7,472 10,313 DEPRECIATION At 1 January 2022 Charge for year 893 63 1,576 7,253 44 9,722 118 At 31 December 2022 956 1,587 7,297 9,840 NET BOOK VALUE At 31 December 2022 251 47 175 473 At 31 December 2021 314 58 219 591 Page 12 continued...
Ulster Vinta Limited e Commercial Vehicle Club Notes to the Financial Statements - continued for the Year Ended 31 Dember 2022 13. STOCKS 31.12.22 31.12.21 Closing stock 2,231 2,096 14. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.12.22 31.12.21 Prepayments 382 376 15. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.12.22 31.12.21 Trade creditors Other creditors Accrued expenses 40 280 40 280 320 321 16. ANALYSIS OF NET ASSETS BETWEEN FUNDS 31.12.22 Total funds 31.12.21 Total funds Unrestricted Restricted fund funds Fixed assets Current assets Current liabilities 473 10,130 473 10,130 591 6,748 10,283 10,283 7,018 17. MOVEMENT IN FUNDS Net movement in funds At 31.12.22 At1.1.22 Unrestricted funds General fund 7,018 3,265 10,283 TOTAL FUNDS 7,018 3,265 10,283 Page 13 continued...
Ulster Vinta Limited e Commercial Vehicle Club Notes to the Financial Statements - continued for the Year Ended 31 December 2022 17. MOVEMENT IN FUNDS- continued Net movement in funds, included in the above are as follows.. Incoming Resources Movement resources expended in funds Unrestricted funds General fund 11,433 (8,168) 3,265 TOTAL FUNDS 11,433 3,265 Comparatives for movement in funds Net movement in funds At 31.12.21 At 1.1.21 Unrestricted funds General fund 6,079 939 7,018 TOTAL FUNDS 6,079 939 7,018 Comparative net movement in funds, included in the above are as follows: Incoming Resources Movement resources expended in funds Unrestricted funds General fund 4,033 (3,094) 939 TOTAL FUNDS 4,033 3,094) 939 Page 14 continued...
Ulster Vinta Limited e Commercial Vehicle Club Notes to the Financial Statements - continued for the Year Ended 31 Dernber 2022 18. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 December 2022. Page 15
Ulster Vinta Limited e Commercial Vehicle Club Detailed Statement of Financial Activities for the Year Ended 31 December 2022 31.12.22 31.12.21 INCOME AND ENDOWMENTS Donations and legacies Donations Membership 116 3,392 1,700 1,180 3,508 2,880 Other trading activities Merchandiselmagazines 95 170 Investment income Bank Interest Received Charitsble activities Run Outs Raffles 7,255 575 980 7,830 980 Total incoming resources 11,433 4,033 EXPENDITURE Other tradlng activities Opening stock Closing stock 2,096 2,231) 2,581 2,096) (135) 485 Support costs Governance costs Insurance Telephone Postage and stationery Accountancy fees Hotels & Restaurants Motor expenses Bank Fees Charitable donation Sundries Carried forward 822 852 40 220 325 150 716 58 100 605 351 3,927 1,291 72 1,000 117 8,185 2,461 This page does not form part of the statutory financial statements Page 16
Ulster Vinta Limited e Commercial Vehicle Club Detailed Statement of Financial Activities for the Year Ended 31 Dernber 2022 31.12.22 31.12.21 Governance costs Brought forward Plant and machinery Fixtures and fittings Motor vehicles 8,185 63 2,461 79 14 55 44 8,303 2,609 Total resources expended 8,168 3,094 Net income 3,265 939 This page does not form part of the statutory financial statements Page 17