GLENCLARE COMMUNITY GROUP (Private company Ilmlted by guarantee without share eapitall TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Trustees. Annual Report Ilncorporatln8 the Dlrector's Report) STRUCTURE, GOVERNANCE AND MANAGEMENT The charity is controlled by its governing document, a Memorandum and Articles of Associatlon, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. The company was incorporated on l August 2012 and registered with the Charity Commission for Northern Ireland on 21 July 201S. REFERENCE ANO ADMINISTRATIVE DETAILS Re8iStered Company number N1613833 Registered Charity number NIC102703 Reglstered offlce St Clare's Community Hall 55 Chapel Road, Glenawi Crumlln County Antrim BT29 4LY CHAIRPERSON Paul O'Brlen DIRECTORS / TRUSTEES Denis Wilson Jennifer Cameron Eithne Mccorry Kevin Murphy- Resigned on 28 March 2023 Paul O'Brien Claire Kemp Cecilia Mulholland Kevin Mulholland Emmet Norris Christlna Ma8ennis- Appointed on 28 March 2023 INDEPENDENT EXAMINER Tony Clarke 53 Andersontown Road Belfast BTII 9AG
GLENCLARE COMMUNITY GROUP (Private company IlmSted by 8uarantee without share capital) TRU5TEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Trustees, Annual Report (Incorporating the Director's Report) The Trustees present their annual report together with the financial statements of the company for the 01 January 2023 to 31 December 2023. The Trustees confirm that the Annual Report and financial statements of the company comply wlth the current statutory requlrements, the requlrements of the company's governing document and the provisions of the Statement of Recommended Practices {SORP}, applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015) as amended by Update Bulletin I (effettive l Januarv 2015). Since the company qualifies as small under section 383, the strateglc report required of medium and large companies under The Companies Act 2016 (Strategic Report and Director's Report) Regulations 2013 is not required. Structure, Governance and Trustees Glenclare community Group is registered as a charity wlth the Charlty Commisslon for Northern Ireland, was Incorporated as a company Ilrnlted by guarantee In Northern Ireland, registration number N1613833. Chairs Annual Report l am pleased to be able to report another successful year of growth and development in Glenclare Community Group. Usage of our facilities here in St. Clare's continues to expand. We now have a problem of trying to accommodate more events and more interest groups. In additlon to the 2022- 23 users, we have added, Drone Club, Home School group, Autistic group and Advice centre on weekly basis. Adults and Toddlerfs Group. Apostolic Work, Woman's Institute, Auto Jumble, Bingo, Indoor Bowls, Pickleball, Baby Music, Table tennis, Blood Transfusion, Judo, Jive Dancing, Irish Dancing, Charity Dances, Children's Art and Craft Classes, Christmas Bazaar, Boot Camp, Plays, Scor, Family Partles, Fe15anna, Film Nights, Cookery Demonstrations, Funeral Hospitality, Coffee Mornings, Dog Shows, Gymnastics, Pilates. Friendship Group, Yoga, Prayer Service, Book Club, Craft Classes. A role that is sometimes overlooked is that of providing other organisations with a venue to fundralse. Thls Is particularly valuable for those without a venue to do so. Over the past year several have used the facilities to do so. Recently several events in the hall raised substantial amounts for charity. Of note was the recent St. Patrick's weekend Ceili which raised almost £5000 forthe Kevin Bell Repatriation fund. Thls event was organlsed by volunteers of Glenclare and once again we are Indebted to them for giving of their time and expertlse. It must also be noted here of the generosity of many local businesses and suppliers who donated to this event. Throughout the year, it is the volunteers that enable the many events to take place and without them Glenclare could not function. It was with this in mind that the Volunteers appreciation evening was organised in February. Almost 70 attended and a very enjoyable evening was had by all. It was a small gesture towards our Volunteers who do so much for Glenclare and one that I hope is repeated in the future.
GLENCLARE COMMUNITY GROUP (Prlvate company limlted by 8uarantee without share capital) TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Tru5tees' Annual Report {Incorporatln8 the Dlrector's Report) Continued... Contribution from the local community arrives In dlfferent ways- some glve of thelr tlme, some give thelr skllls to maintain the structure of the hall- electrical, plumbing, joinery etc. Local business have contributed generously over the year. As I have said before we frequently get "Mates Rates!IiTr All these things make it possible for Glenclare to function. I thank all those business and individuals who have done so over the past year. One of the biggest projects over the past year was the landscaping and tarring of the area at the rear of the hall. This area was at odds with the rest of St. Clare's . l am happy to report that it Is now a safe area that wlll be of great use over the coming summer months. I would like to thank Lisburn and Castlereagh Council for the grant aid for this projert. During the year a CCTV system was installed, and this should add to the security of the premises and of the users. The gas range was replaced by a new state of the art electric rnodel and this has been invaluable in funeral hospitality and numerous other occasions. A splash back along the kitchen was also installed and has allowed for a high standard of hygiene to be maintained. Other additions included new floodlights to the front of the hall and these have improved the lighting particularly during the winter months. We recently purchased and Installed indoor LED cans lighting and they have greatly improved the amblance of some events. I hope that further liRhtinR will be bouRht to enhance the staRe area. Moisture levels in the hall once again caused concern with the timber in the floor swelling and buckling. The problem has been alleviated with the purchase of two dehumidifiers and two fans connected to timers under the stage. This has solved the current problem but I feel that the issue of what is essentially a basement built In the 1950's will need a more permanent and probably a more costly solutlon In the future. More recently another problem has arlsen wlth the floorlng. The floor which was laid In the late 50's has literally started to break down. Initial professional advice is that It wlll have to be relald or replaced. I feel that this will be the next most pressing issue for the Dlrectors and users of St. Clare's. The Directors undertook a "Good Governance Tralnln¢' course during the year and it was very satisfying to find that Glenclare was very compliant in the vast majority of areas and that only minor adjustments to procedure5 was required. I would like to thank the Board of Dirertors for thelr support during my slx years as chairman and for their invaluable advice and experience in a wide range of areas. In particular our treasurer, Jenny Cameron, who also has come to the end of her term in office. Jenny has been meticulous in looking afterthe finance5 of the hall. Her role has been pivotal to the financial integrity and success of Glenclare. During the year Emmet Norris stepped down from the Board of Dlrectors due to family commitments. Emrnet durlng hls time has been very involved with the Parents and Toddlers groupi Health and Safety and In the organisation of the Traditlonal Muslc sessions on a Sundav night. Emmet has assured us that he is not "lost" to Glenclare and will be helping out in a less formal role.
GLENCLARE COMMUNITYGROUP (Private company limited by guarantee without Share capital) TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Margaret Bradley continues to be a key person in the organisation of events and the administration of St. Clare's Hall and is very much the "face" of Glenclare. I would like to thank her for the efficient manner in which she deals with a multitude of tasks. jobsi people and organisations. Our Caretaker, Harry Carneron contlnues to keep the hall in an absolute pristine condition and his skills and knowledge are used in such a wide range of matters and it is such a bonus to the upkeep of the Hall. The activities in St. Clare's Hall require significant fundine and although the majority of this is raised by ourselves, the grant aid from Lisburn and Castlereagh Councll through Communitv Support Grant, The Hardshlp Fund and the DIY Fund Is essential. Wlthout such funding we ' would flnd it very difficult to operate successfully as a social hub for the area and combat rural Isolatlon- whlch Is of course one of the main aims of Glenclare. We are indeed grateful for this support and look forward to it continuing in the future. Flnally. although stepplng down as Chairman, I look forward to stlll belng involved a5 a Dlrector and I wish my successor best wishes for the future. The role is not an onerous one due to willingness and generosity of the volunteers and directors that are associated with Glenclare. Thank you all. Goln8 Concern After makin8 appropraite enquirles, the trustees have a reasonable expectatlon that the company has adequate resources to continue in operational existence for the foreseable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Further details reguarding the adoption of the going concern basis can be found in the Accounting Policies. Flnandal Revlew The results for the year ended 31 December 2023 are set out on pages 8 and 9 of the financlal statements. The total income for the year ended 310ecember 2023 amounted to £61,742 (2022: £42,679). The total expendlture was £51,627 (2022: £SI,0381 The Trustees conslder that the unrestrlcted funds of the charlty Is sufficient and adequate to fulfil their obligations. The charity held £15,855 in reserves at the year end (2022: £9,953).
GLENCLARE COMMUNITY GROUP (Prlvate Company Ilmlted by 8uarantee without share capltall TRUSTEES, REPORT AND FINANCIAL STATEMENTS OR THE YEAR ENDED 31 DECEMBER 2023 Trustees, Annual Report {Incorporatin8 the Dlrector's Report) continued... Reserves Pollcy The income of the Company is considered adequate and the risks associated with any slgnificant reduction in income Is regarded as unlikely. The Trustees are satisfied with the current level of reserves at the present time. The Trustees are reviewing the Reserves Policy in the current year. Trustees. responslbllities statement The Trustees (who are also dlrectors of Glenclare Communlty Group for the purposes of company lawl are responsible for preparing the Trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standard (United Kingdom Generally Accepted Accounting Practice). Company law requlres the trustees to prepare flnanc5al statements for each financlal year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable cornpany and of the income resources and application of resources. including the income and expenditue of the charitable company for that period. In preparing these financial statements, the Trustees are required to: select suitable accounting policles and then apply them consistently observe the methods and principles in the Charities SORP; make judgments and accounting estimates that are reasonable and prudent. prepare the financial statements on the going concern basis unless it is Inappropriate to presume that the charitable company wlll continue In operation. The Trustees are responsible for keeping adequate accountlng records that are sufflclent to show and explain the charitable company's transaction and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2016, They are also responsible for safeguarding the assets of the charitable company and hence fortaking reasonable steps for the prevention and detection of fraud and other irregularities. Thls report was approved by the Trustees, on .. 11/14 and signed on behalf bv: l O'Brien Trustee Date