Company registered number: N1613833 Charity registered number: NIC102703 GLENCLARE COMMUNITY GROUP (Prlvate company mitert by %aranteeW4thl shwe opitall TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 Clarke&Co.; ACCOUNT ANTS
GLENCLARE COMMUNITY GROUP CONTENTS PAGE Reference and administrative details of the charity, its trustees and advisers Annual Report of the Trustees Independent Examiner Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 9-15
GLENCLARE COMMUNITY GROUP (Private company limited by guarantee wiihout share capital) TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 Trustees, Annual Report {Incofporating the Director's Report) STRucfuRE. GOVERNANCE AND MANAGEME The charity is controlled by its Eoverning document, a Memorandum and Articles of Association, and constitutes a limited company, limited by guarantee. a5 defined by the Companie5 Act 2006. The company was incorporated on l August 2012 and registered with the Charity Commission for Northern Ireland on 21 July 2015. REFERENCE AND ADMINISTRATIVE DEfAILS Registered Company number N1613833 Registered Charity number NIC102703 Registered office St Clare's Community Hall 55 Chapel Road, Glenavy Crumlin County Antrim BT29 4LY CHAIRPERSON Paul O'Brien DIREcfoRS / TRUSTEES Deni5 Wilson John Terrence Cormican Jennifer Cameron Eithne Mccorry Patricia Mccann Kevin Murphy Paul O'Brien Claire Kemp INDEPENDENT EXAMINER Tonyclarke Clarke&Co. Accountants 53 Andersontown Road Belfast BTII 9AG
GLENCLARE COMMUNITY GROUP (Private company limited by guarantee withc>ut share capital) TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 Trustees, Annual Report (Incorporating the Dirertor's Report) The Trustees present their annual report together with the financial statements of the company for the 01 January 201 to 31 December 2020. The Trustees confirm that the Annual Report and financial statements of the company comply with the current statutory requirements, the requirements of the company's governing document and the provisions of the Statement of Recommended Practices ISORP}, applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20151 as amended by Update Bulletin I (effective l January 20151. Since the company qualifies as small under section 383, the strategic report required of medium and large companies under The Companies Att 2016 (Strategic Report and Director's Report) Regualtion5 2013 is not required. Strurture, Governance and Trustees Glenclare community Group is registered as a charity with the Charity Commission for Northern Ireland, was incorporated as a company limited by guarantee in Northern Ireland, registration number N1613833. Chalrs Annual Report Glenclare, like all other groups and organisations. did not expert to be still in the middle of the Covid pandemic and its restrictions 12 months on from the first lockdown. Disappointing though it has been not to have the hall up and running with its wide and varied range of activities, we must remember the devastating impact Covid has had on lives and livelihoods in our community and across the world. Financially Covid's impart on Glenclare has been equally severe with practically no income over past 15 months. Utility bills, insurance. etc. still needed to be paid and the general upkeep of the hall means that we in a much le55 financially secure position than in previous years. That said however I remain confident that Glenclare Community Group will bounce back post Covid 19 to be a vibrant self-sustaining and vital hub to the communitv. On a more positive note. the past year saw the installation of the new waste water system. With grant aid from the White Mountain. this £22,000 projert will now see the hall comply with environmental standards for years to come. I would like to thank the contractor J. Wilson of N.1. Sewage for speedy installation and advice during the work. An unfortunate and unforeseen consequence of the closure of the hall during the crisis was the swelling and cupping of the main floor due to damp and the lack of heating over the winter period. This it has been remedied with the heating being put on twice a day and the hall being aerated as frequently as possible. I would like to thank Kevin Mulholland for his help in solving this matter. With grant aid from Lisburn and Castlereagh Council and DAERA, we were able to replace ageing but vital equipment. Thi5 included a fridge. a freezer. laser printer, and electrical pans for cooking classes. The Community Support Grant from the council helps significantly to pay for oil, electricity, gas and insurance for the hall. I would like to thank them for their continued support.
GLENCiARE COMMUNITY GROUP (private company limited by guarantee without share capital) TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 Trustees. Annual Report (Incorporatlng the Dirertor's Report) continued... Though for most of the past year Glenclare Community Group was in lockdown a small but welcome number of events were able to proceed when restrictions allowed particularly during the summer and autumn months. Volunteers and Dirertors attended a number of (Zoom) courses during the year which looked at good governance and effective management of charity orEani5ations as well as course5 on Health and Safety. We were able to acknowledge the contribution ourvolunteers make to Glenclare when with the help of Covid Recovery programme. All volunteers received a Yreat BO and a variety of seeds to plant during the spring. Though the attivities were severely. the hall Still needed to be adrnini5tered and maintained. Yet again we are indebted to our administrator. Margaret Bradley and our caretaker Charles Magee who carry out their duties to the highest standard. I would like to thank all the Dirertors for their work and help during this most unusual year. I hope that incoming year sees Glenclare return to the dynamic and essential resource that it has been in the past to the community on the Eastern shores of Lough Neagh. Going Concern After making appropraite enquiries. the trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Further details reoarding the adoption of the going concern basis can be found in the Accounting Policies. Flnancial Review The results for the year ended 31 December 2020 are set out on pages 8 and 9 of the financial statements. The total income for the year ended 31 December 2020 amounted to £20,63412019: £44,955). The total expenditure was £29.758 {2019: £32.299) The Trustees consider that the unrestrirted funds of the charity is sufTicient and adequate to fulfil their obligations. The charity held £8,415 reserves at the year end12019= £19.270}. Reserves Policy The income of the Company is considered adequate and the risks associated with any significant reduction in income is regarded as unlikely. The Trustees are satisfied with the current level of reserves at the present time. The Trustees are reviewing the Reserves Policy in the current year.
GIENCLARE COMMUNITY GROUP {Private company limited by guarantee withoui share capital) TRUSTEES, REPORT AND FINANCIAL STATEMENTS OR THE YEAR ENDED 31 DECEMBER 2020 Trustees. Annual Report (Incorporating the Director's Report) contlnued... Trustees, responsibilities Statement The Trustees (who are also directors of Glenclare Community Group for the purposes of company law) are responsible for preparing the Trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting standard (United Kingdom Generally Accepted Accountin8 Practice). Company law requires the trustees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the income resources and application of resources, including the income and expenditue of the charitable company for that period. In preparing these financial statements. the Trustees are required to: select suitable accounting policies and then apply them conslstently observe the methods and principles in the Charities SORP; make judgments and accounting estimates that are reasonable and prudent- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transartion and disclose with reasonable accuracy at any time the financial position of the charitable company and the enable them to ensure that the financial statements comply with the Companie5 Act 2016. They are also responsible for safeguarding the assets of the charitable company and hence for taking reawnable steps for the prevention and detettion of fraud and other irregularities. This report was approved by the Trustees, on................................... and signed on behalf by.. Paul O, Trustee
GLENCLARE COMMUNITY GROUP (Private company limited by 8Uafantee without share capitall TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 INDEPENDENT EXAMINER'S REPORT TO TrIE TRUSTEES OF GLENCLARE COMMUNITY GROUP I report on the financial statements of the companyforthe year ended 31 December 2020 which are set out on pages 8 and 9. This report is made solely to the company's Trustees. as a body in accordance with section 6513lla} of the Charities Act Northern Ireland 2008 and regulations made under section 66 of the Act. My work has been undertaken so that I might state to the company's Trustees those matters l am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the company and the company's Trustees as a body, for my work of this report. Respertlve responsibilities of trustees and examiner As the company's Trustees land also the directors of the company for the purpose of company law) you are responsible for the preparation of the financial statements in accordance with the requirments of the Companies Act 2006. Having satisfied mysetf that the company is not subject to audit under company law, and is eligable for Independant examination. It 15 my responsibility to= examine the accounts under sertion 65 of the Charities Act follow the procedures laid down in the general Direttions given by the Commission under section 6519llbl of the Charities Act state whether particular matters have come to my attention. Basls of Independent Examlner's report I have examined your charity account5 as required under section 65 of the Charitie5 Act and my examination was carried out in accordance with the general dirertions given by the Charity Commission for Northern Ireland under section 65{9}(b) of the Charities Act. My examination included a review of the accounting record5 kept by the charity and a comparison of the accounts presented with those records. It was also included consideration of any unusual items or di5cIosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters. Independent examinerfs statement My role is to state whether any material matters have come to rny attention giving me cause to believe: That accounting records were not kept in accordan with sect40n 63 of the Charities Act That the accounts do not accord with those accounting records That the accounts do not comply with the accounting requirements of the Charities Act That there is further information needed for a proper understanding of the accounts to be reached.
GLENCLARE COMMUNITY GROUP (Private company limited by guarantee without shafe tapitall TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GLENCiARE COMMUNrrY GROUP CONTINUED.... I have completed my examination and have no concerns in respect of the matters111 to141 listed above and, in connection with following the directions of the Charity Commission for Northern Ireland. I have found no matters that require drawing to yourattention. Tony Clarke Clarke&Co. Accountants 53 Andersonstown Road Belfast BTII 9AG Date:
GLENCLARE COMMUNITY GROUP IPrivate tompany lirnited by guarantee without share capltall TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT Yearto Unrestricted Restrirted 31-Dec-20 Funds Funds TOTAL Yearto 31-Dec-19 TOTAL Note Income from: Donations and Legacies Charitable Activities 5.289 5,289 15,345 7,958 36,998 15.345 Totsl Income 15.345 5.289 20,634 44.955 Expendlture on: Charitable Activities 26,199 3.559 29.758 32,299 Total Expenditure: 26.199 3.559 29,758 32,299 Net Income/(Expenditure) (10.855) 1,730 19,124) 12.657 Transfers between funds Net movement in funds (10,855) 1.730 {9,124) 12.657 Reconciliation of Funds Total fund5 brought fonvard 12 19,270 19.270 6.613 Totsl Funds carried forward li 8.415 1.731 10.146 19.270 The statement of financial activities includes all gains and10sses recognised in the year. All incoming resources and resources expended derive from continuing activities. The statement of financial artivities also complies with the requirements for an income and expenditure account under the Companies Art 2006. The notes on page 10 to 16 fom) an integral part of these accounts
GLENCLARE COMMUNITY GROUP Ipriwdte Company lim•ted by guarantee without share capital) TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 BALANCE SHEET As at 31 December 2020 2020 2019 Note Fixed Assets Tangible Assets 13.790 13.790 15.727 15,727 Current Assets Debtors Cash at bank 1,355 1,355 3.543 3,543 Liabllltles Creditors.. duPTthIn L*ar io 15,OCK)I Net Current Assets 13,6451 13,5431 Net assets 10,146 19,270 Funds Restricted Unrestricted 1.730 8.416 19.270 TOTAL FUNDS li 10,146 19,270 The Company is entitled to the exemption from the audit requirement contained in sertion 477 of the Companies Art 2006. for the year ended 31 December 2020. The trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with sertion 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sertions 394 and 395 and which otherwise comply with the requirements of the Companie5 Act 2(K)6 relating to financial statements, so far as applicable to the company- The members have not required the company to obtsin an audit of its financial statements for the year in question in accordance with settion 476. These financial statements have been prepared in accordan with the provisions applicable to companies subject to the small companies regime. The financial statements were approved by the board directors on ...... . on their behalf by.. . and were signed Paul O, Trustee The notes on page 10 to 15 form and integral part of these accounts
GL£NCiARE COMMUNITY GROUP (Piivate company14mited by guarantee without Sha capital) TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 NOTES TO THE ACCOUNT5 l Accounting policles Charity Information Glenclare community Group e is a private company limited byguarantee incorporated in Northern Ireland. The registered office is.. St Clare's Community H31155 Chapel Road. Glenavy. Crumlin. Antrim, Northern Ireland, BT29 4LY 1.1 Accountin8 convention The accounts have been prepared in accordance with the charity's governing document, the Companies Act 21x16 and"Accounting and Reporting by Charities= Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)" las amended for accounting periods commencing from l January 20161. The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charitie5 applying FRS 102 Update Bulletin I not to prepare a Statement of Cash Flows. The financial statements are prepared in sterlin& which is the functional currency of the charity. Monetary amounts in these financial statements are rounded tothe nearest £. The financial statements have been prepared under the historical cost convention. modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below. 1.2 Going conrn At the time of approving the financial statements. the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes. Restricted funds are subject to specific conditions by donors as to how they may be used. 1.4 Incoming resources Income is recognised when the chartty is legally entitled to it after any perfomiance conditions have been met. the amounts can be measured reliably, and it is probable that income will be received.
GLENCiARE COMMUNITY GROUP Iprivate company limited by guarantee without share capital) TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 NOTES TO THE ACCOUNTS CONTINUED.. 1.4 Incoming resources (continued) Cash donation5 are recognised on receipt. Other donations are recognised once the charity has been notified of the donation. unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Turnover is measured at the fair value of the consideration received or re1vable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts. VAT and other sales related taxes. 1.5 Resources expended Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measure reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. The charity is belowthe charity audit threshold and therefore is exempt from reporting expenditure on an activity basis. The charity has opted to report by the nature of expenditure rather than on an activity basis. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment10sses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases: Fixtures and Fittings Computers 15% on cost 20% on cost 1.7 Cash and tash equivalents Cash and cash equivalent5 include cash in hand. deposits held at call with banks, other short-term liquid investments with original maturities of three months or less. and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.8 Financial instruments The charity has elerted to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 '0ther Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements. when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to reali5e the asset and settle the liability simultaneously io
GLENCLARE COMMUNITY GROUP (Private compary limited by guarantee without share capitall TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 NOTES TO THE ACCOUNTS CONTINUED.- 1.9 Basic financial assets Basic financial assets. which include debtors and cash and bank balances. are initially measured at transaction pr ice includin8 transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transattion is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. 1.10 Basic financial liablllties Basic financial liabilities. including creditors and bank loan5 are initially recognised at transaction price unless the arrangement constitutes a financing transaction. where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified a5 payable within one year are not amortised. Debt instruments are subsequently carried at amortlsed cost. using the effective interest rate method. Trade creditors are obligations to pay for good5 or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not. they are presented as non-current liabilities. Trade creditor5 are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. 1.11 Derecognltlon of financial liabilltles Financial liabilities are derecognised when the charity's contrartual obligations expire or are discharged or cancelled. 1.12 Employee benefrts The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. Termination benefits are recogni5ed immediately as an expense when the charity is demonstrably committed to terminate the employment of an ernployee or to provide termination benefits. 1.13 Critical accountln8 estimates and judgements In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. li
GLENCLARE COMMUNITY GROUP (Private company limited by guarantee without share capital) TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 NOTES TO THE ACCOUNTS ColNVED... 2 Income from Donations and cies 2020 2019 Unrestricted Funds Restricted Funds TOTAL TOTAL Grants 5,289 5,289 5,289 5.289 7,958 7,958 Totals 2019 7.958 7,958 3 Income from Charitable Artlvities 2020 2019 Unrestricted Funds Re5trirted Funds TOTAL TOTAL Donations Programme Fundraising events Rental Income Eritertainmentl Hospitality Totals 2020 3,646 1,020 3.646 1.020 10.307 8.325 2.354 15.345 8.325 2.354 15.345 18,148 8,542 36,998 Totsls 2019 36,998 36,998 4 Staff Costs and Numbers 2020 2019 Gross Wa8e5 and Salaries 3.456 3.456 5.288 5,288 No employee received emoluments of more than £60,OLM)12019: Nil) The average monthly number of employees during the year, calculated on the basis of full time equivalents, was as follows: 2020 Number 2019 Number S Related transactions During the year the charity received a loan from one of the trustees. 12
GLENCLARE COMMUNITY GROUP IPrTvate company limited by guarantee without share capital) TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 NOTES TO THE ACCOUNTS coNfiNUED... 6 Ex enditure Z020 2019 Charitable Artivities Unrestrfcted Restricted Funds Funds TOTAL TOTAL Renovation Costs Project Costs Repairs & Renewals Programming Costs Office Expenditure Power Nl & Water rates 715 715 1,006 309 870 2.025 1,331 809 709 4.135 3,456 300 150 9.971 3,972 29.758 2,038 7,996 9,116 2,016 4,193 I,oii 461 309 623 73 1.142 809 247 1,952 190 Professional Fees Insurance Volunteer Costs Salary Training Donations Septic Tank Costs Depreciation Total 2020 709 642 4.135 3,456 31x1 150 9.971 3.972 26.199 3.559 27,011 Total 2019 25,511 1.500 27.011 7 Trustees remuneratlon & ex enses During the year, no Trustees received any remuneration12019 - £NILI. During the year, no Trustees received any benefits in kind {2019- £NIL). During the year. no Trustees received any reimbursement of expense512019 - £NILI. 8 Debtor5 20ZO 2019 Grants Receivable Prepayments 9 Inde ndent examlner's remuneration Our fees for this Independent Examination are covered under the Lisburn and Castlereagh City Council ILCCCI Tender and therefore a payable by LCCC and no cost to the charity.12019- £NILI 13
GLENCLARE COMMUNITY GROUP IPYlvate company limited by guarantee without share capital) TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 NOTES TO THE ACCOUNTS CONTINUED.- 10 Creditors: amounts falll due within one 2020 2019 Loan Other Creditors 5,000 11 Ststement of funds - current ar Balance atljan 2020 Balance at 31 December 2020 Income Expenditure Transfer in/out Restrlcted fund5 LCCC DAEIIA Total restricted funds 3.8 1.489 5,289 12,070) 11.489> (3.559) 1,730 1.730 Unrestrlcted funds General funds Total Unrestrlcted fvnds 19.270 19.270 15,345 15.345 (26.1991 (26.199) 8.416 8,416 Total of funds- curnent year 19.270 20.634 (29,758) 10,146 12 Statement of furbd - ar Balance atljan 2019 Balance at 31 December 2019 19,270 Income Expenditure Transfer in/out Total unrestricted funds Total restricted funds Total of funds- prior year 6,614 36,998 7.958 414.955 130,7991 6,458 11,5001 (6.4581 132,2991 6,614 19,270 13 Loans During the year the chairty received and £5.(MX) loan from one of the trustees vthich remains outstanding at 31 December 2020. 14
GLENCLARE COMMUNITY GROUP (Private Company limited by guarantee without share tapitall TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 310ECEMBER 2020 141Tan Ible Flxed Assets Fixtures & Fittin ui ment Total COST At l January 2019 Additions Disp05als At 31 December 2020 15.727 15,727 2,035 2,035 15.727 2.035 17,762 DEPRECIATION At l January 2019 Charge for the year Eliminated on disposal At 31 December 2020 3.565 407 3,972 3.565 407 3,972 NET BOOK VALUE At 31 December 2019 15,727 15,727 At 31 December 2020 12.162 1.628 13,790 Is