.rrJ iwporl. FaiThie%v Prim8rySchr Parent TeacPwAssoci*irm Falrvlew Prlm S h OIPTA Trustees, Report and Unaudited Financial Statements Year Ended 30 June 2024 Charity Commission Number: NIC 102599
Fairview Primary School PTA Contents Trustees and other Infom)ation Report of the Trustees Statement of Trustees Responsibilitlès Statement of Financial Activitles Balance Sheet Notes to the Flnanclal Statements Independent Examiner's Report 10
FaSrvlew Prlmary School PTA Trustees and other information Trustees Mr Neil McAllister Mrs Sharon Parr. {resigned 1910912023) Mrs Victoria Woodside (resigned 191912023) Mrs Nichola Leese Mrs Emma Meikle Mrs Ruth Livingstone istered Offlce 25 Hillmounl Avenue Ballyclare Co Antrim BT39 9HS Bankers Danske Bank 12 The Square Ballyclare Co Antrim BT39 9BB Inde endent Examiners Heron Accountancy Solutions Chartered Certified Accountants 301 City East Business Centre 68172 Newtownards Road Belfast BT4 1GW Page 1
Fairview Primary School PTA Re ort of the Trustees, for Year Ended 30 June 2024 The Trustees present their Report together with unaudited accounts for Year Ended 30 June 2024. Results The Financial Statements show a deficit in the period of £4,840 (2023 Surplus £8,033) status The Charity has been accepted as a charity by Ihe Charities Commission for Northern Ireland and as such no provision for taxation has been made. Activttles Charlty Purpose The purpose of Fairview Primary School's PTA is to support the education of our pupils by developing effective relationships between staff and parents,. lo provide fun activities for the pupils; and to fundraise for resources to support the school's declining budget to advance the education of our pupils. Charitable Structure and Governance Our PTA is officially registered as a charity. committed to making a positive impact on our school community. To achieve this, we have a well-defined charitable structure and adhere to a set of governance principles. Key Components of our Charitable Slructure.. Charitable Status: We are officially registered as a charity, which allows us to engage in fundraising activities for the benefit of the school while adhering to legal and regulatory requirements. Committee.. Our PTA Is managed by a committee consisting of elected officers, including C¢>Chairs, Secretary, Treasurer, and other members. The committee is responsible for making decisions, planning activilies, and managing finances in line with the constitution. Financial Management: We maintain a transparent financial system, adhering to good financial practices and keeping accurate records of income and expenses. Our finances are regularly reviewed and audited as required by law. This year we have one resignation from the Treasurer, leaving this role available for re- election at the AGM. Decision making process for fund spending Approval of spending decisions involves discussion and voting by the general membership, ensuring collective input. This is normally done at our PTA meetings throughout the year. Page 2
Fairview Primary School PTA Re ort of the Trustees, for Year Ended 30 June 2024 cond't Highlights from 2023- 24 Year of events got UndeaY with the very popular Half Term disco in October, kids had the opportunity to come in fancy dress. We then had our Valentine's themed disco in February with tuck shops at both always very well received. Huge thank you to Chris Armslrong (DJNI) for his 2nd year of DJ duties. We ran our very firsl Christmas Wreath Making workshop with thanks to Phillipa Wylie and Emerald Dickson (Miss Dickson's mum) This was very well received wilh many people outside of school coming along to Ihis and definitely one we hope to run again and increase capacity. This year saw the return of our Christmas Falr, the first since before Covid, so many of us were new to Ihis. Lots of positive feedback received about this event from pupils and families. We ran our Grand Raffle over the period of the school concerts and selling tickels at Ihe Christmas Fair. Guess the number of Easter eggs Sn the Jar ran again this year. with pupils having the opportunity in school lo take a guess Sports Day was a great success with our PTA providing refreshments and a BBQ. Our Summer Fair was the celebration of the end of the school year. A very sucSsful evening with inflatables. local Fire Brigade, BBQ, stall holders and 'soak Ihe teacher, P1 Welcome Event Ihis year PTA welcomed new P1 parents with tealcoffee to the information session as their children met with their teachers. Ice cream sale in school sale of Morelli's ice cream in the run up to the end of term that proved very popular. We did this year plan to take part in the Mayfair Soapbox Derby but due unforeseen events, this didn't proed this year and instead all donation5 received to this point were transferred to 'Gunge the Teacher, at the Summer Fair. which very quickly became Gunge Mr McAllisler. Our PTA has also benefited pupils in the following ways= Purchased books for P1-P3 at Christma5. Second of 4 annual payments for the Accelerated Reading programme at a Cost of £2.000. Further payment of £3000 to school for the interactive whiteboards. 30 iPads and cases Team Leaders were appointed again for each of the events at the 2023-24 AGM which worked well. This year we created a Fairview PTA Facebook to help promote our events and activities and what we do. We also sent out a PTA Newsletter with pictures and details of all the events that took pla over the course of the year. A video was created with snippets from some PTA children about why they love their parents as part of PTA and their favourite events. Page 3
Fairview Prlmary School PTA Re ort of the Trustees, for Year Ended 30 June 2024 cond't Thank you to those who have supported the PTA On behalf of the Fairview Primary School PTA committee, we want to extend our heartfeltgratitudeto all those who have supported us throughout the year. Your unwavering commitment and dedication to our school and pupils is incredible. To our dedicated PTA members. your involvement. passion, and tireless efforts have been the driving force behind our successes. Without all of you who give up your time to attend meetings and organise events, man stalls. lend equipment. etc. there would be no PTA events. We also want to express our appreciation to Mr McAllister and Mrs Norris, our teachers, and the wider staff team. We are extremely grateful for your continued support and enthusiasm in our fundraising ideas. We have also received many generous donations from local businesses, who have all been individually thanked. Lastly, to the parents, guardians. and families of Fairview Primary School. your engagement and participation in our activities have strengthened the sense of ommunity within our school. Plannlng for 2024125 As we embark on the upcoming year, we are excited to build upon the successes and momentum of the previous years. Our fundraising efforts going forward over the next 3 years will now go towards a new MUGA (multi use games area) that will replace where the mobiles currently are on completion of the new school extension due to commence at the end of this school year. The AGM is a great opportunity to discuss and agree on the plans for the year ahead. With some new events in the pipeline. Get Involvedl Reflecting on the past yeaffs PTA events, we value the insights and feedback we've received. This input helps ensure our events align with the needs and expectations of our school community. We always look for input. skills and ideas and welcome anyone who 15 willing to help support our school. If you do have any suggestions these can made at PTA meetings. by email to chairfairviewpla@gmail.com, or by finding us at the school gates. We look forward to another busy and exciting year. Emma Meikle and Ruth Livingston Co Chairs Page 4
Fairvlew Primary School PTA Statement of Trustees Res onsibilities The Trustees are responsible for the preparation of Financial Statements for each financial period which give a Irue and fair view of the surplus or deficit ansing in the period and of the assets and liabilities of the Charity as at the end of the financial period. The Financial Statements are to be prepared under Section 64(1) of the Charities Act (Nl) 2008. The Trustees are responsible for the maintenance of proper accounting records which disclose wilh reasonable accuracy the financial position of the Charity at any given time. They are responsible for safeguarding the assets of the Charity and for taking all necessary steps for the prevention or detection of fraud and other irregularities. ned on behalf of the Trustees: Dated.. Trustee Dated.. Trust Page 5
Fairview Primary School PTA Receipts and Payments Account for the Year Ended 30 June 2024 Unrestricted Fund Restricted Fund Jun-24 Total Jun-23 Totsl Note Recei Volunlary income Donations Fu nd Raising Aclivilies Investment Income 2.450 20.365 111 2,450 20.365 111 20 22.510 39 Total receipts 22.926 22.926 22,569 Pa ments.. Grants & Donations Cost of Fundraising Govemance Costs 27,530 236 27,530 236 14,313 223 Totsl payments 27.766 27,766 14.536 Net movement in funds (4,840) (4,840) 8,032 ReconcS1iation of funds: Total Funds brought forward 27,456 27,456 19,424 Total Funds carrled forward 22,616 The notes on pages 8 to 9 fonn an integral part of these financial statements Page 6
Fairview Primary School PTA Statement of Assets and Liabillies for the Year Ended 30 June 2024 2024 2023 Note Current assets.. Cash at bank and in hand Cash in Hand Current Account Investment Account 51 8,449 14.116 51 23,358 4.047 Net current assèts 22.616 27,456 Net Assets Chari funds.. Unrestricted Fund Restricted Fund 22,616 27,456 The Financial Statements were approved by the Board of Tnjstees on and signed on its behalf by: Nichola Leese (Treasurer) Emma Meikle (Chairperson) Ruth Livingslon (Chairperson) The notes on pages 8 to 9 fomi an inlegral part of these financial statements Page 7
Fairview Primary School PTA Notes lo the Financial Statements for the Year Ended 30 June 2024 Donations 2024 2023 ANBC Grant Charilable donations 1.200.00 1,250.00 20.00 2,450.00 20.00 Fund Raisin Actlvitles 2024 2023 Wrealh Making Soapbox Dert)y Christmas FairlTra il Easter Egg Sports Day Eco Balloon race Summer Fair Halloween Disco Valentine's Disco Wellbeing Week Amazon Fundraislng & Easyfundraising Ice Cream sales 958.97 935.10 6,902.37 373.46 2.358.06 9,416.53 320.00 2,089.55 263.95 4,691.11 1,359.20 1,213.84 2,880.00 275.39 4,142.31 1.444.60 1,386.03 800.00 187.81 876.25 20.364.96 22.509.57 Investment Income 2024 2023 Interest received 110.80 39.16 110.80 39.16 Page 8
Fairview Primary School PTA Notes to Ihe Financial Statements for the Year Ended 30 June 2024 Grants and Donations 2024 2023 Cost of Fundraisin 2024 2023 Christmas FairlTrail Sports Day Halloween Disco Vanentine's Disco Wel Ibeingweek Sumnmer Fair Interat ive boards Accelerated Reading Santa gifts for P1-3 Misc purchases Bane Marie ANBC Ballyclare Trail Wreath making Soapbox Derby Icecream Sale Thank you gifts Ipads and cases Sheep hurdles Shelving for container PTA Roller Banner Burco Boiler 2.934.05 960.82 541.98 417.74 800.00 2,488.58 3,000.00 2,000.00 157.50 7.50 49.99 1.200.00 243.41 292.10 534.78 58.50 11,550.60 148.80 78.30 65.99 3.351.64 749.49 448.63 297.34 2,096.00 1,865.67 3,000.00 1,958.47 171.16 230.01 41.99 102.25 27,530.64 14,312.65 Governancè Costs 2024 2023 PTA MeMbehIP Bank Fees 153.00 82.78 140.00 82.92 235.78 222.92 Page 9
Fairview Primary School PTA Independent Examiners Report for the Year Ended 30 June 2024 I report on the financial statements of F2irview Primary Sch1 PTA for the Year Ended 30 June 2024 set out on pages 1 to 9. RespectSve responsibilitles of Trustees and independent examiner Fairview Primary School PTA Trustees are responsible for the preparation of the financial statements in accordance with the terms of Ihe Charities Act (Northern Ireland) 2008. FaIleW Primary School PTA Trustees consider that an audit is not required under section 65121 {audit) of the Charities Act (Northern Ireland) 2008 for the year and that an independent examination under section 64(1) ol the Charities Act (Northern Ireland) 2008 is required. It is my responsibility to: examine the accounts to state whether particular matters have come to my attention. Basis of Independent examlner's report My examination was carried out under Section 65 of the Charities Act (Northern Ireland) 2008. An examination includes a review of the accounting records kept by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seekirbg explanations from the Trustees concerning any such matters. The procedures do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the financial ststements. Independent examlnerfs statement In the course of my examination, no matter has come to my attention., (11 which gives me reasonable Gause to believe that in any material respect the requirements: to keep proper accounting records in accordance with Sedion 63 of the charities Act (Northern Ireland) 2008., and lo prepare financial statements which accord with the accounting records in accordance with Section 64 of the Charities Act (Northern Ireland) 2008 have not been met; or (2) to which, in my opinion. attenlion should be drawn in order to enable a proper understanding of Ihe financial statements to be reached. Julie Hamilton FCCA Heron Accountancy Solutions Chartered Certified Accountants 301 City East Business Centre 68172 Newtownards Road Belfast BT4 1GW Date.. Page 10