Arthur Square & District Masonic Charity Committee IASDMCC) Trustees report for the year ending 31" December 2022. Trustees, Offlcers and advlsors Trustees David Savage {19.10.22) Stephen Duffield Dennis Wheavil Lionel Clark Paul Mann HM Revenue and Customs and Charltles Reglstratlon Number XN44672 Chalrman Davld Savage (to 19.10.22) Stephen Duffield (from 19.10.22) Charlty Commlssloners Re8lstratlon Number NIC 102579 Vlce•Chalrman Stephen Duffield Ito 19.10.22)I Vacant lfrom 19.10.22) Treasurer Paul Mann Independent Examlner Mr Cecil Wilson Secretary Dennls Wheavil Glft Ald secretary Llonel Clark Sub- Committee Registrar: David Be88s {to 19.10.22)/ Stephen Ruston lfrom 19.10.22) Events Co-ordlnator: Stephen Abrol Information Officer: David Savage Meetlng Mace Masonic Hall 19 Arthur Square Belfast BTI 4FF NIC 102579 Page I Arthur Square & District Masonic Charity Committee IASDMCC) Trustees report for year ending 31st December 2022 The trustees present this annual report, with an independently examined financial report conslstln8 of recelpts and payments account, a statement of assets and Ilabllltles and the external scrutiny report from the Independent examiner for the year ended 31" December 2022. The information with respect to trustees. offlcers and advlsors set out In page I forms part of thi5 report. Basls of preparatlon The financial statements have been prepared In accordance wlth Accountlng and Reportln8 by Charltles: Statements of Recommended Practlce appllcable to charltles preparlng thelr accounts under sectlon 64(3) of the Charities Act (Northern Ireland12008. Statute, governance and management The charlws 8overnln8 document is a constitution. The tharlty is controlled and run by the trustees who are Ilsted on page l. The treasurer controls the dally transactlons, whlch are authorised by the committee. The gift aid secretary verlfies and applles to HM Revenue and Customs for glft ald wlth all monles golng dlrectly Into the charlty accounts. The trustees are proposed from members of the committee and ratified at the AGM on an annual basis, with the chairman and vice-chairman restrlcted to a maximum of three consecutive years. Rlsk management The trustees have assessed the major rlsks to which this charty may be exposed and remain satlsfied that systems are In place to mitigate any exposure to such major risks. Objectlves and Actlvltles The preventlon or rellef of poverty amongst wldows of freemasons, relatlves of freemasons or freemasons who are experiencing financial hardship, who are or were subscribin8 memberg of lodges wlthln The Charlty Committee,. At its discretion The Charity Committee, can provide financlal asslstance for other exclusively charitable purposes as defined in the Charities Act (NII 2008 NIC 102579 Page 2 Arthur Square & District Masonic Charity Committee IASDMCC) Trustees report for year ending 31st December 2022 Achlevement and perfwmance The statement of flnanclal actlvltles Is fully set out for the year endlng 2022 on pages I to 4 in the financial report. Total Income for the reportlng perlod was £19,549.24; total expendlture was £11,633.41 of whlch charitable Income amounted to £19,398.33. Charitable income dispersed to six masonlc charltles a total payment of £11,351.34. Two of the masonlc charitles we contrlbute too merged in 2022 and whilst the merger Is a success teethlng issues regardln8 money lod8ements wlth then bank have forced us to delay dlspersal, at thelr request. These payments will be made as soon as Is practical. The pandemlc Impacted yet agaln on our ablllty to hold a charltable actlvlty In 2022 for the benefit of a non-masonic charity. Thankfully at tlme of writlng thls report I can confirm that this activity has successfully recommenced in 2023. The flnanclal Impllcatlon of the pandemic lessoned in 2022 with the relaxatlon of restrictions and their eventual removal. This resulted in a welcome increase in charltable donations. The practlcal Impart Improved as well. We were able to meet durlng 2022 but wlth a reduced attendance, the membershlp taking a more cautious approach as guidelines from government relaxed the restrlctlons. The trustees met as was necessary to ensure administration, governance responsibilittes progressed. We continue to work towards securln8 sufflclent workln8 cap5tal In the governance account maklng us less susceptlble to the vagaries of yearly donations. The pandemic continued in 2022 to delay our plans but hopefully 80in8 forward we will be able to realise this ambition. The annual charltable artlvlty, the breakfast mornlng usually held In Aprll was a casualty of the pandemic; disappointingly it could not 80 ahead. This Issue has now been resolved with the resumption of charitsble activity in 2023. At the end of 2022 financial year we have no funds in deficit. NIC 102579 Page 3 Arthur Square & District Masonic Charity Committee (ASDMCC) Trustees report for year ending 31st December 2022 Reserves Pollcy We do not hold a reserve In relatlon to charltable fijnds however 8lven process tlmes It wlll always be the case that some of the monies raised durin8 current year will not be dispersed untll early In the subsequent year. The reserves pollcy for our non-charftable funds Is: To maintain a level of funds that will give us a stsble basis from which to cover expected/unexpected costs of administering this charity over a three-year period., Investment Pollcy All the charivs investment income arises from interest on bank deposits. Plans for the future. The committee will continue to provide for: Yhe preventlon or rellef of poverty amongst wldows of freemasons. relatlve of freemasons or freemasons who are experiencin8 financial hardship, who are or were subscrlblng members of lodges within The Charity Committee,. At Its dlscretlon The Charlty Committee, can provlde financlal asslstance for other exclusively charltable purposes as defined in the Charities Act (Nl) 2(X)8'. Funds held as custodlan trustee on behalf of another. There are no funds held as custodian trustee on behalf of others. NIC 102579 Page 4 Arthur Square & District Masonic Charity Committee {ASDMCC) Trustees report for year ending 31st December 2022 Publlc Beneflt ststement The trustees of the charity remain Steadfast with their alm to maximise the amount of money donated eath year from: Masonic Brethren to support fairly and equitably those masonlc charities that can best met the needs of our objectives. Masonic brethren to support other charities each year. We further remaln committed to helpln8 masonlc brethren make best use of both our Masonlc charltles and govemment benefrts. The trustees have had regard to the public benefrt guldance Issued by the Charity Commlsslon for Northern Ireland. Durlng the year ended 31st December 2022 thls charfty was unable to engage In any charitable activities in furtherance of its aims for public benefrt; whilst government restrictions eased durin8 this year the membership took a more cautious approach. Meetlngs were held with reduced numbers attendln8. We held our AGM In October 2022. We contributed financial assistance to six Masonic charities. Davld Sava Chalrman 2019- October 2022 Dated: s> 2023 Stephen uffield Chairman October 2022- NIC 102579 Page 5 Arthur Square & District Masonic Charity Committee IASDMCC) Trustees report for year ending 31" December 2022 Statement of Truste￿ Responslbllltles The Trustees are responsible for preparln8 the Trustee report and the financial statement in accordance wlth appllcable law and regulation. The attached financial statement summarises all monies received and paid via the bank and In cash by the charlty durlng Its flnanclal year, alon8 wfth a statement of balances and explanatory notes; as requlred under Sec 64(3) of the Charities Act (Nl) 2￿8. In preparln8 those flnancial statements, the trustees are requlred to: Select suitable accounting policies and then apply them con5iStently; Make Jud8ements and estlmates that are reasonable and prudent; State whether applicable UK Accountln8 Standards have been followed subject to any materlal departures dlsclosed and explalned In the financlal statements; and Prepare, the financial statements on the 80in8 concern basls, unless it is inapproprlate to presume that the charity will contlnue in busines5. The Trustees are responslble for keeping proper accounting records which disclose with reasonable accuracy at any time the financlal posltlon of the charlty and enable them to ensure that the financial statements comply WFth the Charities Act (Northern Ireland) 2008. The Trustees are also respons5ble for safeguardlng the assets of the charbty and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. By order of the trustees ennls W Wheavll Secretary Date: 2b gym￿￿)￿ k)1 NIC 102579 Page 6