Tin
Tots Communi
Pla
ou
ort of the Trustees
for the Year Ended 31 Au
ust 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their
report with the financial statements of the charity for the year ended 31 August 2023. The trustees have
adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice
applicable to charities preparing their accounts in accordance with ihe Financial Reporting Standard
applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019).
INCORPOIIATION
The charitable company was incorporated on l O December 2002 and commenced trading on the same date.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The company's charitable objectives are to enhance the developrnent and education of children under
statutory school age in areas of social and econoTnic deprivation and in particular the Strathfoyle, Maydown.
and F.glinton areas of Derry and their environs by en¢oiiraging parent￿Ellard7an8 to iinderstand and provide
for the need5 of their children by: (a) Offering appropriate play facilities, with the Tight of parentslcarers to
take responsibility for and to become involved in the activities of the group, ensuring that the gTOUP offers
opportunilies lor <111 Lhildren, regardless of religion, culture, race or means. (b) Encouraging the study of the
ne.e.d9 of .8iie.h r.hildren llnd the.ir fnmilic..% and promoting piiblic intcrcst in and rccognition of siich needs of
Early Years The Organisation for Young Children.
Activities
The group provided a safe and satisfying programme of play to advance the educational, personal and social
development of the young children attending the group. including those with special needs, and continued to
support the parents and carers of those children. The healtlL safety and welfare of the children is paramount
within the setting and all activities were fully supervised by trained vetted staff with minimal risk. Parents
and carers were encouraged to participate in the playgroup's programme and a variety of training
programmes were run covering parenting and communication skills to equip parents and carers with the
skills and confidence to make a fuller and more positive contribution to their children's development. The
company operates from its own premises and provides all necessary equipment for its day lo day activities.
The group received grant assistance from the various contributors as listed on "Incoming Resources" and
also received fees and raised funds for ihe benefit of the children.
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Tin
Tots Communi
Pla
rou
ort of the Trustees
for the Year Ended 31 Au
ust 2023
ACHIEVEMENT AND PERFORMANCE
For this financial year, through the playgroup sessions, the charity fulfilled its objectives providing a safe
and satisfying programme advancing the early education. personal and social development of many young
children.
The charity has also been able to replacelrenew an OLrtdoor shelter's canopy and upgrade the garden ar¢a this
year th￿]kS to fundiiig secured from Daera and additioi)al fundiiig froin Sinall Pockets of Dei)i'ivatioii fuiid.
Through the continued support from The Pathway Fund and Small Pockets of Deprivation Fund (SPOD) and
The RTE Toy Show Appeal (received in June 2022), the charity has been able to sustain salaries for three
staff members and to run programmes for the children such as Joe Jingles. Kidz Playtime. Arts & Crafts and
various outings throughout 2023.
John Moores Foundation (received July 2022) helped towards running costs in 2023 and Department of
Health - HSCICPP - Childcare Regional Small Grants helped towards heating fuel, burner service and new
water boiler.
SPOD - Cost of Living grant hclped towards insurance and another grant helped towards kitchen utilities,
upgrade of equipmenl and accountancy fees.
A further grant from SPOD helped our group develop a memorial garden for our late chairperson who
founded our playgroup in 1996 which we called our buddies bench area where children can sit together and
enjoy the lovely surroundings.
Fundraising Charity Nights, sponsored walK £20 a line fundraiser and donations from local businesses all
provided much needed support to cover the shortfall in salaries and running Costs for the school year ended
31 August 2023.
GOING CONCERN
Due to the level of reserves and funding secured from The Pathways Fund for 16 children and funding from
the Small Pockets of Deprivation Fund together with smaller amounts from various funders, the Trustees are
satisfied that the financial statements should be prepared on the going Concern basis.
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Tin
Tots Communi
Pla
ou
ort of the Trustees
for the Year Ended 31 Au
ust 2023
FINANCIAL REVIEW
The results for the financial year are set out in the Statement of Financial Activities. During the year ended
31 August 2023 the charity is showing a deficit of £l1.664.73 on the restricted funds column of Statement
of Financial Activities. Please note that this deficit has arisen due to grants being recognised in year of
receipt with no Income being deferred in 2022 in Order to keep the accounts in line with the Charitie$ 8nRP
(FRS102) - please refer to Accounting Policies - note I Income. A total of £13,053.00 was recngni.qed in
the Augupt 2022 accountsr and then used up by Mllrch 2023 in this ycofs acwunts. At 31 August 2023 thc
charity held f l 0 967 00 of iinrestricted reserve% and f ?7.5SI 00 of Teslrirted reserves
There were two main funder5 for the year ended 31 August 2023 - The Pathway Fund and Small Pocket5 of
Deprivation Fund (SPOD) and the charity has been successful in their funding applications for 202312024
securing £14,964.00 from Pathways and £22,160.00 from SPOD. On top of The Pathway/SPOD funding
secured for the operalion of the playgroup, the charity was also able to secure fijnding from Daera (RAPID)
for a new canopy for the outdoor shelter, funding from HSC - Childcare Partnerships towards running costs
and additional funding from SPOD to help towards running costs and upgrading the garden area for the year
ended 31 August 2023.
The charity was also successful in fundraising this year with a total of £7,562.00 being raised belween
c.harity nights and donations
No significant events have occurTed since the date of the Balance Sheet which affect the organisation or
which materially affecl these financial statements.
Risk Management
The Trustees have assessed the major risks to which the charity is exposed, in particular those relaled to the
operations and finances of the Charity. and are satisfjed that systems are in plac¢ to mitigate the exposure to
the major risks.
STRUCTURE, GOVERIYANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company,
limited by guarantee, as defjned by the Companies Act 2006.
Reeruitment and appointment of new tru5tttJ
Tiny Tots Community Playgroup is currently governed by a Board of seven trustccs and a Company
Secretary.
The board can co-opt new trustees as and when required. The charity's chair is elected from the members on
an annual basis and is ratified at the Annual General Meeting.
There are currently 7 members on the Management Committee together with the Company SecreLiry and
there have been no new appointments over year.
OrganisatlODal structure
Day to day running of the company is Managed by the Project Manager and operational management of the
project is managed by the management committee.
Induction and training of new trustees
New directors are briefed on their legal obligations under charity and company law, the content of the
Articles of Association, the cornmittee and decision-making process, and recent financial perfonnance of the
charity.
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Tin
Tots Communi
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rt of the Trustees
for the Year Ended 31 Au
ust 2023
STRUCTURE, GOVERNANCE AND MANAGEMEIYT
Related parties
None of the members receive remuneration or other benefit from their work with the charity. Any connection
between a member or 8enior manager of the charity with a contracted siipplier mii%t be disclosed to the fiill
Management Committee in the same way as any other ContraCtt￿l relationship with a related party. In the
curreiit year no such related party transactions were reported.
STATEMENT OF TRUSTEES, RESPONSIBILITIES
The trustees (who are also the directors of Tiny Tots Community Playgroup for the purposes of company
law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with
applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted
Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true
and fair view of the state of affairs of the charitable company and of the incoming resources and application
of resources, including the income and expenditure, of the charitable company for that period. In Preparing
those financial statements. the trustees are required to
select suitable accounting policies and then apply them consistentlv:
observe the methods and principles in the Charity SORP:
make judgements and estimates that are reasonable and prudent.
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
charitable company will continue in business.
The trustees are Tespon5ible for keeping proper accounting records which disclose with reasonable accuracy
at any time the financial position of the charitable company and lo enable them to ensure that the financial
statements cornply with the Companies Act 2006. They are also Te5ponsible for safeguarding the assets of
the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and
other irregularities.
In so far as the Trustees are aware:
there is no relevant inforniation of which the charitable company's independent examiner is unaware: and
the Management Committee have taken all steps that they ought to have taken to make
themselves
awarc of any rclcvant inforniation and to cstablish that thc indcpendent examiner is aware of that
information.
Small Company Provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small
companies exemption.
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Ain
Tots Lommuni
Pla
ou
rt uf the Truslevi
for the Year Ended 31 Au
t 2023
This report has been prepared in ac￿rdanCe with the special provisions of Part 15 of the Companies Act
2006 relating to small compames.
Approved by order of the board of trustees on 9 May 2024 and signed on its behalf by:
Brian Mc Laughlin - Trustee