Woodburn Playgroup Trustees Annual Report and Unaudited Financial Statements for the year ended 31 August 2023 Registered Charity in Northern Ireland (NIC101461) Page I I
WOODBURN PLAYGROUP Financial Statements Year ended 31 August 2023 Contents TRUSTEES REPORT............................................................................................................... ..... .................. REFERENCE AND ADMINISTRATIVE DETAILS.................................. ........................................................ STRUCTURE, GOVERNANCE AND MANAGEMENT................................................................................... OBJECTIVES AND ACTIVITIES.................................................................................................................... ACHIEVEMENTSAND PERFORMANCE.......................................................................................... FINANCIAL REVIEW. INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF WOODBURN PLAYGROUP............................. STATEMENT OF FINANCIAL ACTIVITY (INCLUDING INCOME AND EXPENDITURE ACCOUNT) .... BALANCE SHEET.......... ..................................................................... NOTESTOTHE ACCOUNTS................................................................. .........................................................
WOODBURN PLAYGROUP TRUSTEES REPORT Year ended 31 August 2023 The trustees present their report and the unaudited financial statements of the charity forthe year ended 31 August 2023 REFERENCE AND ADMINISTRATIVE DETAILS Registered charity name Woodburn Playgroup Charity registration number 102554 Principal office Oakfield Community Centre Oakfield Drive Carrickfergus Co Antrim BT38 7SP The trustees Mrs Tanya Kirkland (Chairperson) Mrs Catherine Baldwin (Treasurer) - Appointed Sept 2023 Miss Jade Corr- Appointed Sept 2023 Mrs Olivia McComish- Resigned June 2023 Mrs Jenny Mcmurty - Resigned June 2023 Mrs Janice Logue - Resigned June 2023 Independent examiner Simon Hopper F.C.A. Hopper & Co 6 Doagh Road Ballyclare BT39 9BG STRUCTURE, GOVERNANCE AND MANAGEMENT Woodburn Playgroup exists to promote play based learning for children under statutory school age. It is a charity registered with the Charity Commission for Northern Ireland. It is run by a Board of Trustees and operates under the rules of its constitution. OBJECTIVES AND ACTIVITIES Woodburn Playgroup provides education and care for children aged 2 years and 10 months to statutory school age in a safe and secure learning environment. Staff are highly trained using Nl pre school
WOODBURN PLAYGROUP TRUSTEES REPORT {conVd) Year ended 31 August 2023 curriculum and have specific training and knowledge working with children who have Special Educational Needs to enable all children to reach theirfull potential. We are an Inclusive Playgroup, promoted through our Equal Opportunities Policy for children, parents, carers and volunteers. We employ three part time members of staff as well as providing opportunities for volunteering both with the children as well as the governing body. (We have a safeguarding policy, and all volunteers have Access Nl Check51. We provide training e.g. safeguarding, positive parenting and curriculum development to support parents and families and to promote parental participation. The playgroup brings people together in a range of ways, these include; inter-generational activities, education and social. Children are able to bring their parents and families to interact and learn in a safe environment. We encourage a wide range of ages and abilities to learn together and socialise. ACHIEVEMENTS AND PERFORMANCE The Playgroup meets the Charity Commission for Northern Ireland public benefit requirements by promoting a play based learning environment for children under statutory school age. The direct benefits that flow from this purpose include: Preparation of each child for primary education; Mastering the basic skills of expression, communication, problem solving, early mathematics, creativity, knowledge of the world around us, experimentation and exploration. Physical development; The ability to relate to other children and adults. We have 17 D.E.N.I place5 in place and the playgroup will have reached its full quota of children by April 2024, subject to their dates of birth. A total of £705.25 was raised through our 'Christmas Concert,. £701 wa5 raised from our Easter Egg fund raiser and £173.50 was raised through a tea party held for parents and children. The money was spent on equipment to promote further development of curiosity, investigation and problem solving within the world around us. We also purchased outdoor waterproof clothing and two Storage sheds for the garden. A unit to be used for a dish washing station was purchased for indoor use. £52 was raised through the sale of previously used sweat and polo shirts which enabled us to purchase a battery charger with the remaining money going towards a portable greenhouse. We received £4,160 funding from Engage 111 Programme through the Education Board to 5UPPOrt children's attention and listening skills and physical emotional development. We also received £400
WOODBURN PLAYGROUP TRUSTEES REPORT {conVd) Year ended 31 August 2023 from the Getting ready to Learn programme to purchase resources for the themes Education Works, Big Bedtime Read and Happy Healthy Kids. Outings held in the school year 2022/23 were to Streamvale Farm and taking the children on a train trip to Larne. Visitors invited into the playgroup included Jump, Jingle and Jive, Dizzy Kids, Fun with Drums, Kids Yoga, Wee Critters, Performing Stories, Rangers Soccer Academy, Debutots, Rugby, Science Starz, a police officer, and members of the Ambulance Service. Visitors organised to come into the playgroup thi5 year include 3 representative from the Fire and Ambulance Service, a mother and her baby, Wee Critters, African Drumming, a Liberian, a representative from Inver Garden Centre, A midwife and a nurse. Outings arranged for children this year include a visit to Carrickfergus Castle and the Transport Museum. FINANCIAL REVIEW The playgroup aims to have retained unrestricted reserves of 3 - 6 months outgoings to allow for income fluctuations. Unrestricted reserves at the year end amounted to £28,104.12022 - £31,252). These reserves are comfortably within the above limits. Net income for the year amounted to a deficit of {£3,147).12022 surplus- £3,933). The trustee5' annual report was approved on 26 June 2024 and signed on behalf of the board of trustees by 1]4iuA Mr5 Tanya Kirkland Trustee
WOODBURN PLAYGROUP INDEPENDENT EXAMINERS REPORTTO THE TRUSTEES OF WOODBURN PLAYGROUP Year ended 31 August 2023 I report to the trustees on my examination of the financial statements of Woodburn Playgroup ('the charity,) for the year ended 31 August 2023. RESPONSIBILITIES AND BASIS OF REPORT As the trustees of the charity you are responsible for the preparation of financial statements in accordance with the requirements of the Charitws Act (Northern Ireland) 2008 (the '2008 Act,). You are satisfied that your charity is not required by charity law to be audited and have chosen to have an independent examination. I report in respect of my examination of the charity's financial statements as carried out under section 65 of the 2008 Act. In carrying out my examination I have followed the general directions given by the Charity Commi55ion for Northern Ireland under section 65{9)Ib) of the 2008 Act. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. I confirm that no matters have come to my attention in connection with my examination giving me cause to believe that in any material respect: l. Accounting records were not kept as required by section 63 of the 2008 Act," or 2. The financial statements do not accord with those records; or 3. The financial statements do not comply with the accounting requirements of the 2008 Act; or 4. The financial statements do not comply with the applicable requirements concerning the form and the content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached. S Hopper FCA Hopper & Co Governing Body . Chartered Accountants Ireland 26 June 2024
WOODBURN PLAYGROUP STATEMENT OF FINANCIAL ACTIVITY (INCLUDING INCOME AND EXPENDITURE ACCOUNT) for the year ended 31 August 2023 Note Unrestricted Funds Restricted Funds Total 2023 Total 2022 Income from: Donations and legacies Charitable Activities Other trading activities 38,176 8,533 1,614 38,176 8,533 1,614 42,683 6,671 2,030 Total Income 48,323 48,323 51,384 Expenditure on: Charitable activities 51,407 51,407 47,451 Total Expenditure 51,407 51,407 47,451 Net Income (3,147) {3,1471 3,933 Net movement in funds Funds brought forward 13,1471 31,251 (3,147) 31,251 3,933 27,318 Funds carried forward 15 28,104 28,104 31,251 All income and expenditure derive from continuing activities. The statement of financial activities includes all gains and losses recognised during the year.
WOODBURN PLAYGROUP BALANCE SHEET As at 31 August 2023 Note 2023 2022 Current Assets Cash and cash equivalents Total current assets 30,402 30,402 33,909 33,909 Creditors: amounts falling due within one year Total Creditors 14 2,298 2,298 2,298 2,298 Net Current Assets 28,104 31,251 Total Net Assets 28,104 31,251 Funds of the charity Unrestricted funds General funds Total charity funds 15 28,104 28,104 31,251 31,251 These financial statements were approved by the board of trustees and authorised for issue on 26 June 2024 and are signed on behalf of the board by: .TkJf Mrs Tanya Kirkland Trustee The notes on pages 13 to 18 form part of these financial statements.
WOODBURN PLAYGROUP NOTES TO THE ACCOUNTS for the year ended 31 August 2023 I. ACCOUNTING POLICIES General information The charity constitutes a public benefit entity as defined by FRS 102. The address of the principal office is Oakfield Community Centre, Oakfield Drive, Carrickfergus, Co Antrim BT38 7SP. Statement of compliance The financial statements have been prepared in accordance with the accounting policies set out in notes to the financial statements and applicable accounting standards, Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 102 Section IA}, the charity's governing document, the Charities Act (Northern Ireland} 2008, Charities Act (Northern Ireland) 2013 , The Charities (Account5 and Reports) Regulations (Northern Ireland) 2015, and UK Generally Accepted Practice. The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are prepared in sterling which is the functional currency of the charity rounded to the nearest £1. The significant accounting policies applied in the preparation of these financial statements are set out below. The trustees consider that these policies are suitable, have been consistently applied and are supported by reasonable and prudent judgements and estimates. FUND ACCOUNTING The charity has various types of funds for which it is responsible, and which require separate disclosure. A definition of the various types of funds is as follows: Restricted funds comprise (a) income from endowments which is to be expended only on the restricted purposes intended by the donor and Ib) revenue donation5 or grants for a specific charitable activity intended by the donor. Where these funds have unspent balance5, interest on their pooled investment is apportioned to the individual funds on an average balance basis.
WOODBURN PLAYGROUP NOTES TO THE ACCOUNTS (cont'd) 31 August 2023 Unrestricted funds are funds which are expendable at the discretion of the Charity in furtherance of its objectives. In addition to expenditure on activities such funds may be held in order to finance capital investment and working capital. Designated funds are general funds set aside by the trustees for use in the future. INCOMING RESOURCES All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably, and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained, then income is deferred until those conditions are fully met or the fulfilment of those conditions is Within the control of the charity, and it is probable that they will be fulfilled. Voluntary income received by way of donations and gift is credited to revenue on a receivable basis. The charity receives grants in respect of support services. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received, and the amount can be measured reliably. If entitlement is not met, then these amounts are deferred. Revenue grants are credited to incoming resources on the earlier date of when they are received or when they are receivable unless they relate to a specified future period. Other income represents income that cannot be reported under the other analysis headings provided within the SOFA. Incoming resources with related expenditure Where incoming resources have related expenditure (as with insurance proceeds) the incoming resources and related expenditure are reported gross in the SOFA. IOIPage
WOODBURN PLAYGROUP NOTES TO THE ACCOUNTS (cont'd) 31 August 2023 (li) Grants and donations Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Tax reclaims on donations and gifts. Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate. {iv) Contractual income and performance related grants This is only included in the SOFA once the related goods or services have been delivered. (v) Gifts in kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. (vi) Donated services and facilities These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value place on these resources is the estimated value to the charity of the service or facility received. (vii) Investment income This is included in the accounts in the period to which it relates. {viii) Investment gains and losses This includes any gain or loss on the sale of investments and any gain or Ioss resulting from revaluing investments to market value at the end of the year. EXPENDITURE AND LIABILITIES All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. It is categorised under the following headings: Expenditure on charitable activities comprises those costs incurred by the charity in the delivery of its activitie5 and services for its beneficiaries and includes salary cost5, SUPPOrt service expenses, and an apportionment of support costs. Other expenditure represents those items not falling into the categories above.
WOODBURN PLAYGROUP NOTES TO THE ACCOUNTS {cont'd) 31 August 2023 (i) Liability recognition Liabilities are recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required, and the amount of the obligation can be measured reliably. Governance costs These are shown within charitable artivities and include the costs of preparation and examination of accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Grants with performance conditions Where the charity gives a grant with condition5 for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. (iv) Grants payable without performance conditions These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. (v) Support costs Support costs are those that a55iSt the work of the charity but do not directly represent charitable activities and include office cost5, governance costs and administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs annot be directly attributed to particular headings, they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources. Premises overheads have been allocated on a basis consistent with the use of the resources. Staff costs and other overheads have been allocated based on time spent, per capita and activity. Employee benefits When employees have rendered service to the charity, sholt-term employee benefits to which the employee5 are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service. Value Added Tax The charity is not registered for VAT purposes, therefore expenditure is shown gross of VAT. 12 | Page
WOODBURN PLAYGROUP NOTES TO THE ACCOUNTS (cont'd) 31 August 2023 ASSETS {1) Tangible Fixed Assets The cost of tangible fixed assets is their purchase cost, together with any incidental costs of acquisition. Depreciation 15 calculated so as to write off the cost of tangible fixed assets, less their estimated residual values, on a straight-line basis over the expected useful economic lives of the assets concerned. The principal annual rates used are as follows: Equipment 10/0 Reducing balance In accordance with FRS102, assets under construction are not depreciated until such times as they are available for use. Where the recoverable amount of a fixed asset is found to be below its net book value, the asset is written down to the recoverable figure and the loss on impairment is recognised in the SOFA. Investments Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees, best estimate of market value. Leases Rentals payable under operating leases are charged to the SOFA on a straight-line basis over the period of the lease. Tax The charity benefits from various exemptions afforded by tax legislation. It 15 therefore not liable to corporation tax on income or gains falling due within those exemptions. Recovery is made of tax deducted from receipts under gift aid. Going concern The financial statements have been prepared on a going concern basis as the trustee5 believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure are sufficient with the level of reserves for the charity to be able to continue as a going concern. Judgements and key sources of estimation uncertainty The followingjudgements including those involving estimates have been made in the process of applying the above accounting policies that have had the most significant effect on the amounts recognised in the financial statements and that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year:
WOODBURN PLAYGROUP NOTES TO THE ACCOUNTS (cont'd) 31 August 2023 depreciation method and asset useful lives The estimates and assumptions are reviewed on an ongoing basis considering the current and future market conditions. 2. DONATIONS AND LEGACIES Unrestricted Funds Restricted Funds Total 2023 Total 2022 Grants EA Funding Engage 111 Programme Getting ready to Learn Other Funding 33,616 4,160 400 33,616 4,160 400 41,345 1,338 38,176 38,176 42,638 3. CHARITABLE ACTIVITIES Unrestricted Funds Restricted Funds Total 2023 Total 2022 Playgroup Fees Voluntary Contributions Sweatshirts 6,411 955 1,167 6,411 955 1,167 4,778 950 943 8,533 8,533 6,671 141page
WOODBURN PLAYGROUP NOTES TO THE ACCOUNTS (cont'd) 31 August 2023 4. OTHER TRADING ACTIVITIES Unrestricted Funds Restricted Funds Total 2023 Total 2022 Fundraising events 1,614 1,614 2,030 1,614 1,614 2,030 5. EXPENDITURE ON CHARITABLE ACTIVITIES BY AcfiviTY TYPE Unrestricted Funds Restricted Funds Total 2023 Total 2022 Main Activity Governance costs 50,510 960 50,510 960 46,529 922 51,470 51,470 47,451
WOODBURN PLAYGROUP NOTES TO THE ACCOUNTS {cont'd) 31 August 2023 6. ANALYSIS OF SUPPORT COSTS Unrestricted Funds Restricted Funds Total 2023 Total 2022 Purchases Wages/Salaries Rent Insurance Equipment Early Year Specialist Sundry Expenses 5,848 36,393 2,703 723 2,450 1,500 893 5,848 36,393 2,703 723 2,450 1,500 893 2,605 34,098 3,257 689 4,117 1,260 503 50,510 50,510 46,529 7. INDEPENDENT EXAMINATION FEES Total 2023 Total 2022 Fees payable to independent examiner for: Independent examination of the financial statements 840 840 STAFF COST The total staff cost and employee benefits for the reporting period are analysed as follows: 2023 2022 Wages and Salaries 36,393 34,098 The average head count of employees during the year was 3 (2022: 3) No employee received employee benefits of more than £60,000 during the year (2022: 0)
WOODBURN PLAYGROUP NOTES TO THE ACCOUNTS {cont'd) 31 August 2023 9. TRUSTEES REMUNERATION AND EXPENSES The Trustees received no remuneration from the charity during the current or preceding financial years. 10. CREDITORS.. AMOUNTS FALLING DUE WITHIN ONE YEAR Total 2023 Total 2022 Accrua15 & Deferred income Social security and other taxes 2,160 138 2,520 138 2,298 2,658 11. ANALYSIS OF CHARITABLE FUNDS Funds 2022 Balance at start Income Expenditu Surplus / Transfer re (Deficit) Balance at end General fund 31,251 48,323 (51,470} (3,147) 28,104 Total 31,251 48,323 (51,470) {3,147) 28,104 Funds 2021 Balance at start Income Expenditu Surplus / Transfer re (Deficit) Balance at end General fund 27,318 51,384 {47,451) 3,933 31,251 Total 27,318 51,384 (47,4511 3,934 31,251 171 Page
WOODBURN PLAYGROUP NOTES TO THE ACCOUNTS (convd) 31 August 2023 12. ANALYSIS OF NEf ASSETS BETWEEN FUNDS Unrestricted Restricted Funds Funds Total 2023 Current assets Creditors less than l year 30,402 (2,298) 30,402 (2,298) 28,104 28,104 Unrestricted Restricted Funds Funds Total 2022 Current a55ets Creditors less than l year 33,909 {2,658) 33,909 {2,658) 31,251 31,251 13. FINANCIAL COMMITMENT No contracts had been placed for future capital expenditure at the balance sheet date 14. ETHICAL STANDARDS In common with many other organisations of our size and nature, we use our independent examiner to prepare and assist in the preparation of the financial statements. 15. RELATED PARTIES There were no related party transactions during the year {2022: £Nil). 181 Page