Trustee Report Flnandal year: 01 Au8USt 2020- 31 July 2021. Name ot the Charlty.. Benburb Community Playgroup Charlty Number: NIC102462 Address: 3 Drumgose Road Benburb Dungannon County Tyrone BT717JT Maln artlvltles to further our purposes for the publlc benefft Our public benefits are'.- 1> The promotion of a play based pre-school envlronment to all children in the area, without, dlstlnction of age, gender, marital status, disability, sexual orientation, nationallty, ethnic Identity, politlcal or religious opinion. This is achieved in partnership with statutory authorities. community and voluntary organisations and the users of the settyng in a common effort to provide advance education. 2> To be of benefft to the public the organisation needs to be accessible to the publicto which we aim to benefit. As we are a cross community orEanisation wfth an open door policy and an equal opportunities policy for committee members, staff, volunteer5 and children we are very accessible to the community. Our inclusion policy is adequate to guarantee that every child regardless of religion, gender, political opinion, ethnicity or abllity or social or economic background has equal opporttlnities withln our setting. 3> The Advanrnent of education of the children. This is achieved by ensuring the provision of safe and 5atisfylng group play, while upholding the rights of parentslcarers to be involve(I In the artivities of the Broup and therefore the education of their children- The advancement of education can be demonstr*ed by our reports. We have been Inspected by the Educational and training inspettorate ETI for Northern Ireland and fovnd to be "outstanding" in all areas, thi5 IS testament to the effective way in which we meet our purpose. A5 we have also received an accredited by"Early Years" IThe orBanlsatlon for young children) an umbrella group for playgroups and chlld care setting all over Ireland also proved that we meet the purpose very effectively and therefore are of good public benefit. However the biggest indicator of our public benefit is our waiting list in which some children have been on from birth. We work very hard as an organi5atlon to ensure the quality of the pre-school education we provide is consistently of a high standard. 4> Supporting the Values and princlples of Early Years. Ensuring stsff are professionally trained to deliver the curriculum and ensure the preservation of health of all the children.
The Playgroup is able to offer funded places through the Government's Pre-school Education Expansion Programme. The playgroup has provi(led a safe learning envlronment for 26 chlldren between the ages of 3 and 5 that will prepare them for moving forward in to primary school and key stagel. There Is a one adult for every eight children ratio within the playgroup, there are currently 3 full time staff, l one to one staff member and one temporary staff member to meet this obli8ation. All staff have a minimum level 3 child care qualification. The group leader and deputy leader have QCF level 5 Diploma in Children's Care Learning and Deve5opment Imanagement.) Maln achievements of the yèar:. Over subscription again this year, whereby we received more applications for pla$ than we could accept and remaining applicants were placed on the waitin8 list. Excellent annual report followingour Social servIs in5pertion on, wherebythe Inspertorcommented that "a warm welcoming environment was evident. staff and thildren were relaxed with each other. Staff spoke to each other and children SPertfUlIY and with calm voices. Thi5 was a very posltive Inspertlon 8nd was found to be compliant with Minimum Standards CovSd-19 Care part l." Lovely comments from parents following the circulation of questionnaires to gage satisfaction with provision e.g"Settling in excellent, Range of play provision good, Sharing of policies and procedures excellent" Staff have all updated child protectionl designated officer trainin8 an(1 have also attended training on self-evaluation and reflective practice, flrtt aid and volce contml. A statement to ¢onllrm that trustees have regard to the Commlssion's publk benèfft requlrement statutory guldance. "In setting our objectives 8nd planning our activities for the year the trustees have given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the activities have helpeil to achleve the charity'5 purposes and provide a benefit to the beneficiaries. Revlew of the Charws financlal posl¢lon èt the end ofthe year The accounts for 2021 showed an income of £86,848 versus outgoings of £72,177. The maln difference between the accounts In the prior year show an increase in grants to the value of £29,620. The largest increases in spend can be seen in membershlp fees which were paid to Early Years and Hope Education. Name of Trustees on the date the report was approved and who served a$ ¢harlty trustees durlng the year
Ch3irperson- Lynette Donnelly Treasurers- Marla Crudden and Dana McKenna Secretary- Tanya Maguire Committee Member- Patricia McKillion Committee Member- Ursula O'Riordan Committee Member- Eimear Mccrilly How the Charlty Is constltuted and Its lovernlng document: Benburb Community Playgroup has a constit¥Jtion which is a governing and legal document which represents the rule book for the way in which our charity will operate. The constitution contains information about: Our Vision Early years Values what we are set up to achieve Ipurposesl how we go about achieving these purposes Ipowersl who is Involved in the strategic oversight of our charity Imembershipl what happens if changes to the administrative provision5 or purposes need to made (Alterations) what happens if the charty wishes to wind up (Dissolution) It also contain adminlstrative provisboll5 relating to.. governance of our charlty internal arrangements for meetings, votlng and finance membership to our charity Summary description ofthe Purpose5 of the ¢harlty'. The Group is established to promote play based learnin8 environrnents for all children under statutory school age Ihereinafter referred to as the beneficiaries) of the 8enburb area anil its surrounding environs in County Tymne Ihereinafter called the.area of benefit") without distinction of age, gender, marital status, 111sability, sexual orientation, natlonality. ethnic identity, political or religious opinion. by assoclating the statutory authorities. community and voluntary organisations and the inhabitants in a common effort to advance education, and in particular, to advance the education of the beneficiaries by the provision of safe and satisfying group play, with the right of parent5lcarers to take involved in the activities of the group.. and to promote the preservation of health of the benefici3rles. In addition to supporting the values and principles of Early Years.
The name of any person, or body ol persons. permltted by the trusts of the charity to appoint one or more new tharlty trustees and a descrlptlon ofthe method used to make suth appolntments. Trustees The Trustees shall meet not less than twice 3 term and shall consist of not less than five members of the Group an(1 no more than twelve members, elected at an Annual General Meeting. al Nominations from Family Members of the Group for new trustees must preferably be in writingi and must be in the hands of the Honorary Secretaryof the Group at least 2 days before the Annual General Meetin8 hereinafter mentioned. bl If the number of nominations exceeds the number of vacancies, election shall be by secret ballot of the members of the Group present and voting at an Annual General Meetin8. cl If the number of nominations is less than the number of vacancies. further oral nominations may with the approval of the Annual General Meeting be invited from members present and voting at the said Annual General Meeting. dl Nominees must consent in person or in writing to their nomination prior to election A TrusteÈ shall Ihold office until the next AGM following hislher appointment. A trustee shall be eligible for re-electlonl trrustees may hold office for a period of up to 3 years and shall retire in rotation with the longest serving one third to retire at each AGM. Or, if it Is not P055ible to determine that, then the third to retire shall be determined by drawing lots. On retirement, members will be eligible for re-nomination and election.) Trustees elected at an Annual General Meeting shall have the power to co-opt further members to fill any casual vacancy arising on the Committee, who Shall be Family Members (Associate Members) and who shall serve untll the conclusion of the next following Annual General Meetin& PROVIDED that the number of co-opted members shall not exceed one-third of the total number of Trustees Co-opted members shall have the right to vote. The Chairperson, Secretary an(1 Treasurer, who shall be the Honorary Officers of the Group, shall be full Family Member5 IAssociate Members) of the Group, and shall be elected annLsally by and from the members of the Committee at their first meeting followlng the Annual General Meeting. IThe office of Chairperson shall not be held by any one person for more than three consecutive years.) The Committeeltrustees shall consist of .. al 3 Officers (Chalr. Secretary and Treasurerl- and bl additionally not les5 than 2 nor more than nine elected members,. and cl if the Committee so decides, not more than 3 members co-opted by the committee- and dl no husbandlwlfei partner or close relative of a paid member of staff can be on the management committee.
el no husband/wife or partner of another ¢ommittee member Can be on the manaBement committee. Any trustee who fails to attend Ithreel consecutive Committee rneeting5 Wlthout reasonable excuse shall lose herlhls place on the Commfttee. Indude detalls of any funds held bythe charlty as a custodlan trustee NIA Sl8nature: Date.. Slgnature: