Company Registration number: N1601755 CIwAty Registration numlKr.' 102456 Belfast Civic Trust Limited (A company limited by guarantee) Unaudited Annual Report and Financial Statements For the Year Ended 31 January 2024 Belfast Civic Trust Limited (A company limited by guarantee) INDEXTO THE ACCOUNTS Page Referenc8 and administrative details Report of the Trustees Independent Examiners report Statement of Flnanclal Activities Balance Sheet Notes to the financial statements 7-10 The following pages do not fom part of the financial statements: Statement of financ5al aclivty by fund 11 Belfast Civic Trust Limited (A company Ilmlted by guarantse) Reference and Administr2tiv• d•tails Charity nam• 8elfast Civic Trust Limited Charity r•glstration number Company registration number 102456 N1601755 The Gate Lodge 511 Ormeau Road Belfast BT7 3GS R¢gist•red Offi0• 126 Eglantlne Avenue Belfast BT9 6EU Board ol Trust••s Iliam David McKee Flinn Patricia Jean Moorhead Trust Manag•ment Group Patrick Gre8r Arthur Acheson Angelique Bell Harry Knight Philip Le8 Patricia Mclntosh Daphne Mcclements John Smylie Fergus Bell John Crabbe Bllty Dixon Joanne Morton Rosemary Johnston Brian Walker Ma1￿h￿ O'Dohety Accountant A McLean 103 Cregagh Road Belfast BT6 8PY SOLICTORS A & L Goodbody Lesley Tower 4246 Fountain Street Belfast BT15EF PRINCIPAL BANKERS Danske Bank Ltd 11-15 Donegall Square North Belfast BT15GB Belfast Civic Trust Limited (A company limited by guarantee) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2024 The trustees. who are also the directors for the purposes of the Companies Act 2006, present their annual report together wlth the financial statements of the Belfast Civic Trust Limited for the Year Ended 31 January 2024. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Do¢ument Belfast Civic Trust Limited is a company limited by guarantee and does not have share capital. It is govem8d by its Memorandum of Articles of Association. The liability of each member ￿ limited to an amount not eX￿edIng £1. The Trust is also a registered charity, charity number 102456. Method of appolntm•nt •r election of trusts•S The management of the company Is the responsibllity of the trustees who are elected and co-opted under the terms of the Trust deed. The trustees during the reported year were: David Fllnn Patricia Moorhead Organisatlonal stru¢tur• and de¢lslon maklng Non8 of the twstees h8V8 any beneficial interest in the company. Decisions at General Meetings shall be made by passing ordinary resolutions requiring a simple majority of members present and voting. Objeotiv•s and actlvities and Publlc Beneflt The principle objectiv8 is to promote preservation of the bulld environrnent largely wlthin Belfast. This is achleved by educatlng the public in the need for protection of bullding sand architectural value and importan¢&. A¢hlevement and p•rforman¢•. The trustees a￿ satlsfied with the resu5ts for the year and the Year￿nd position of the company. Financlal revlew. The net increase in resources for the year amounted to £486 which was debited to funds brought forward. Total funds carried. forward'at the year*nd ar￿Unted to £2,804. The results for the yeqr are set out in the income and expenditure accounL Plans for the future Th8 trustees will continue to promote the objectives of the charity in future years. Going concern After making the appropriate enquiries, the trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason. they continue to adopt the going concem basis in preparing the financial statements. Belfast Civic Trust Limited (A company limited by guarantee) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2024 (continued) Rlsk management The trustees have assessed the major risks to which the company is exposed, in particular those related to the operations and finance of the company and are satisfied that systems are in place to mltlgate exposure to these major risks. Reserves policy In relatlon to financial planning the Trustees strive to achieve a goal to provide a cash op8rating reserv8 of not less than 90 days operaUng funds at th8 financial year ènd. Funds are retained in order to provide sufficient working capltsl to facilitate ongolng activities. Funds held as custodian No funds are held as custodian. R•sponslbllltl•s of the trusts•s The trustees (who are also directors for the purposes of Company Law) are responsibl8 for preparlng the trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (Unlted Kingdom Generally Accepted Accounting Practs'ce) Company law requires the trustees to prepare financial statements for each financial year which give a truo and fair view of the state of affairs of the charitsble company as at the balance sheet date and of its inojming resources 8nd application of resources. Including income and expenditure for the financSal year. In preparing those financlal statements, the directors should follow best practlce and: Select suitablè accountlng policies and then apply them consistently Observe the methods and principles in the Charities SORP Make judgements and estimates that are reasonable and prudent, and Presume that the charitable company wlll continue in operation. The twstees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguardlng the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other Irregularities. Small company provisions This report has been prepared ih accordance with the small company's regime under the Companies Act 2006. Thls report was approved by the trustees on ........................................ and signed on its behalfby: David Flinn TrusteelDirector Patricia Moorhe TrusteelDirector Belfast Civic Trust Limited (A company limited by guarantee INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 January 2024 I report of the financial statements of the conyany for the year ended 31 January 2024 set out on pages 6-12 Resp•GtNt responsibilltles of trustees and examlners. The trustees (who are also directors for the purposes of company law) are responsible for the preparation of the accounts in accordance with the Companies Act 2006. Having satisfied myself that the company is not subject to an audit under company law, and is ellgible for independent exarnination. it is my responsibillty to: examine the accounts under section 65 of the Charities Act follow the procedures laid down in the general directions given by the Charlty Commission for Northern Ireland under section 65(9)(b) of the Charities Act, and state whether any particular matters have come to my attention Basis of Independent •xaminoVs r•port I have examined your company accounts as requlred under section 65 of the Charitie5 Act and my examination was carried out in accordance with the general directions given by the Charity Commission of Northem Ireland under section 65(91(b) of the Charities Act. My examlnatlon included a review of the accounting records kept by the company and a comparison of the accounts pres8nted with those records. It also included considerdtion of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concernlng such mattetE. My role is to state whether any material matters have come to my attention giving me cause to boli8ve: that accounting records were not kept in accordan￿ with section 65 of the Charities Act, that the accounts do not acLord with those accnunting records, that the accounts do not comply with the accounting requirements of the Charities Act, that there is further information needed for proper understanding of the accounts to be reached. Indep¢nd•nt examin•r's statement I have completed my examlnation and have no concems in respect of the matters listed above and, In connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. And ean FCCA 103 regagh Road Belfast BT6 8PY Date Belfast Civic Trust Limitsd (A company limited by guarantee) Statement of Financial Activities Incorporating Income and Expenditure for tho year ended 31 January 2024 T¢)tal Funds 2024 Total Funds 2023 Unrestrioted Funds Incoming Resources Voluntary Income 783 783 645 Total Income 783 783 645 Resources Expended Expenditure on Charitable Activitles 297 297 444 Total Resources Expend•d 297 297 444 N•t Movement In Funds 486 201 R•conolllation ol Funds Total Funds Brought Fop¥vard 2318 2318 2117 Total Funds Carrfed Forward 2804 2804 2318 All Incoming resources and resources expended derive from continuing activitles. The Charlty has no recognised galns or losses for the year other than th8 results above. The notes on pages 7 to 10 fonn part of these financial ststements. Belfast Civic Trust Limitsd (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024 Income tax recoverable in relation to donations re￿iVed under Gift Aid or Deeds of Covenant is recognised at the tlm& of the donation. Income tax recoverable in rdation to investrnènt income is recognised at the time the inv6stment income is receivable. Expenditur• Expenditure is recognised once there is a legal or constnjctive obligation to transfer economic benefft to a third party, it is probable that a transfer of economic benefftwill be required in setttement and the amount of the obligation can be measured reliab5y. Expenditure is classified by activity. The costs of each activty are made up of the total of direct costs and shared costs, including supp)rt costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Share costs which contribute to more than one activlty are apportioned tse￿ee￿ those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spenc and depreciation charges allocated on the portion of the asset's use. Governance costs are thos8 incurred in wnnection with admlnlstration of the company and compliance with consts'tutional and statutory requirements. Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in trading actbvities that raise funds. Charitable activitles and governan￿ costs are costs incurred on the company's educational operatlons, Includlng support costs and costs relating to the govemance of the company apportioned to charitable activities. Int•rest Recelvablo Interest on funds held on deposlt is Included when re￿6Vable and the amount can be measured reliably by the company.. this Is nomally upon notification of the int8rest paid or payable by the bank. Debtors Trade and other debtors are recognised at the settlement arrK)unt after any trade discount off&red. Prepayments are valued at the amount prepaid net of any trade discount due. Cash at bank and in hand Cash at bank and In hand includes cash and short term high5y liquld investments with a short maturty of three months or less from the date of acquisition or opening of the deposit or slmilar accounL Liabllities and provisions Liabilities are recognised when there is an obligation at the balance sheet date as a resufi of a past event, It Is probable that a transfer of economic benefit will be required in the settJemen( and the amount of the settlement can be 8stimated reliably. Liabiltties are recognised at the amount the company anticipates it wlll pay to settle the debt or the amount it has received as advanced payments for the goods or servic8S it must provide. Provisions are measured at the best estimate of the arrKJunts required to settle obligation. Financial instruments The company On￿ enters into basic financial instrument transactions that result in the recognition of financial assets and liablllties like trade and other accounts re￿1vable and payable. loans from banks and other third parties, Belfast Civic Trust Limited (A company Ilmited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024 2. Income from Charitable a¢tiviti•s Unrestricted Funds Total Funds 2024 Total Funds 2023 Charitable aotlv5ty Subscriptions 170 170 360 Walking Tours 283 283 125 Ticket Sales Other Income 330 330 160 783 783 646 R•soura•s ¢xp¢nd•d Unrestrloted Funds Total Funds 2024 T¢)tal Funds 2023 Dlreot ¢osl Fundraising Costs Subscriptlons and Donations Accountancy Bank charges Conference costs 250 47 250 47 420 24 297 297 4. Tru5t••' r•mun•ratlon No trustee received any remuneration during the year. Independent examln¢rfs remuneratlon The Independent Examinerfs remuneration amounts to a fee of £250 (2023 - £420) Taxatlon The company is a registered charity and Is, therefore exempt from tsxation. Belfast Civic Trust Limited (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024 7. Creditors: Amounts falling due withln one year 2024 2023 Accrua1s.and.defe￿ed income 250 420 8. Statement of funds Brought Forward In¢om• Exp•ndltur• Carriod Forward Unrestr.iGted funds 2,318 783 297 2,804 9. Related Party Transactions The charity is Gontrolled by the trustees who are all directors of the company. There were no related party transactions. io