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2019-08-31-accounts

Ballinderry Bridge Playgroup

Trustees’ Annual Report and Statements of Payments & Receipts and Assets & Liabilities for the year ended 31 August 2019

Charities Number:

NIC102408

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Ballinderry Bridge Playgroup Annual Report and Financial Statements for the Year Ended 31 August 2019

Contents
Pages
References and administrative details of the Charity 3
Trustees’ Report 3-4
Independent Examiners Report to the Trustees 5
Statement of Payments & Receipts 6
Statement of Assets & Liabilities 7
Notes to the Financial Statements 8

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Ballinderry Bridge Playgroup - Trustee’s Annual Report for the year ended 31 August 2019

The Trustees present their Annual Report and Financial Statements for Ballinderry Bridge Playgroup for the year ended 31 August 2019.

References and Administrative Details

Charity Name: Ballinderry Bridge Playgroup
Charity Registration Number: NIC102408
Principal Address/Registered Office: Ballinderry Parochial Centre
Ballinderry Bridge Road
Ballinderry Bridge
Cookstown
BT80 0AY

Trustees

The trustees who served during the year are as follows:

Chairperson: Karla Donnelly
Vice chairperson: Margaret-Ann McKee
Secretary: Fiona Conway
Assistant secretary: Fiona McCusker
Treasurer: Katharine McGuckin
Vice treasurer: Annette Harney
Committee Members Maeve McGuckin Kathryn Mitchell
Mark McGuckin Francis Mullan
Catherine Maynes Shauna Heron
Donna Devlin Aisleen McGuckin
Sean Donnelly Dympna Maynes
Corinne Anderson

Objectives & Activities

We strive to provide our children with a high standard of preschool education. Some of the planned activities contribute to the valuable learning of life skills and independence. Along with the planned weekly activities, additional activities are also organised such as local nature walks, cooking, outside visits, concerts.

The work on the outdoor area was completed by Stephen Scullion, this includes a mud kitchen and an outdoor reading area. This has expanded the various activities for the children when weather permits and both areas are very popular with all the children.

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The Christmas Play will be organised again this year as it has proved popular with the children and their parents/relatives and is a great fundraising night. The hibernation night will also return as it was a very social evening for the children and parents, it also tied in with the Autumnal learning objectives. In addition to all our daily/weekly activities we aim to take the children on periodic outdoor rambles spotting all the different leaves and collecting some to make a poster for each season. We hope once more to take the children to their local primary school concerts in the Christmas period. We, this year as always, will aim to deliver the highest possible standard of preschool education for our children.

Compliance with Public Benefit

The Charity has given careful consideration to the Charity Commission for Northern Ireland’s guidance on public benefit to ensure that the activities entered into during the year have helped to achieve the Charity’s objectives and activities, as well as providing public benefit.

Financial Review

Financial Reports are reviewed throughout the year and a review on completion of the Annual Accounts.

Total receipts (£59,044) for the year ended 31 August 2019 exceeded total payments (£52,967) by £6,077, increasing the total cash funds held to £47,434 from £41,357. (Pages 7-8).

Charitable Purposes

Ballinderry Playgroup is established to advance education and to promote the overall wellbeing and safety of the children within the Ballinderry Community. The aim of the group is to enhance and develop the education of the children without prejudice, encouraging inclusion and participation, so that the conditions of their lives may be improved.

Structure, Governance and Management

Ballinderry Playgroup is governed by a constitution adopted in 2015. The Playgroup is run by a committee of Parents. The Playgroup receives funding from the Education Authority for each preschool child attending. This money is used to pay staff costs and other expenses incurred. Additional funding is achieved by events/ ongoing projects organised by the Committee and Staff. Applications for various Grants are also made throughout the year. The current constitution is held on file by the Charity Commission. Ballinderry Bridge Playgroup is registered with the Charity Commission and is placed on the Northern Ireland register of charities from 11 June 2015.

Approved by the trustees on 22 October 2020 and signed on their behalf by:

Karla Donnelly Fiona Conway Chair Secretary

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Independent examiner's report to the charity trustees of Ballinderry Bridge Playgroup

I report on the accounts of the Playgroup for the year ended 31 August 2019, which are set out on pages 7 to 8.

Respective responsibilities of charity trustees and examiner

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008.

It is my responsibility to:

Basis of independent examiner’s report

I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general directions given by the Charity Commission for Northern Ireland under section 65 (9) (b) of the Charities Act.

My examination included a review of the accounting records kept by the charity and a preparation of the accounts from those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters.

My role is to state whether any material matters have come to my attention giving me cause to believe:

  1. That accounting records were not kept in accordance with section 63 of the Charities Act

  2. That the accounts do not accord with those accounting records

  3. That the accounts do not comply with the accounting requirements of the Charities Act

  4. That there is further information needed for a proper understanding of the accounts to be reached

Independent examiner's statement

I have completed my examination and I have identified matters of concern in respect of areas (1) to (3) listed above because I have identified concerns to do with each of these requirements. The charity trustees have prepared receipts and payments accounts and the accounts show monies received in the year of £59,044, however, incomplete records have been kept for the Lunch/induction monies and fundraising monies totaling £2,158 of these monies. In connection with matter (4) listed above and, in connection with the following the Directions of the Charity Commission for Northern Ireland, I have found no other matters that require drawing to your attention.

Signed:_______ Date: 22 October 2020 Name: Seamus O’Neill FCA Weir & Co. Chartered Accountants, 27 High Street, Moneymore, BT45 7PA.

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Ballinderry Bridge Playgroup Statement of Payments & Receipts for the year ended 31 August 2019

Receipts
Lunch/Induction monies
EA grant
Fundraising
Donations
Other income
Bank interest
Payments
Payroll costs
Employer pension contributions
Early years advisor
Play materials & consumables
Insurance
Telephone
Heat & light
Repairs
Staff training
Cleaning materials
Food & sundries
Jumpers/graduation
Donation
Accountancy fee
Sundry expenses
Bank & credit card fees
Total Payments
Asset & Investment purchase
Tablet & Laptop
Net receipts/(payments)
Surplus/(deficit) for the year
Reconciliation 31.08.19
Cash at bank & in hand 31.08.18
Surplus/(deficit) this year end
Cash at bank & in hand 31.08.19		 Unrestricted
Funds
£
Restricted
Funds
£
Total
2019
£
Total
2018
£
4,834
-
4,834
4,991
51,346
-
51,346
51,581
2,158
-
2,158
2,494
-
-
-
950
675
-
675
92
31
-
31
11
59,044
-
59,044
60,119
36,507
-
36,507
41,630
896
-
896
1,031
1,548
-
1,548
1,501
4,174
-
4,174
4,117
641
-
641
631
1,127
-
1,127
909
1,293
-
1,293
800
1,456
-
1,456
8,386
1,500
-
1,500
1,455
-
-
-
70
1,844
-
1,844
1,932
997
-
997
75
-
-
-
250
570
-
570
-
301
-
301
855
113
-
113
183
52,967
-
52,967
63,825
-
-
-
530
6,077
-
6,077
(4,236)
6,077
-
6,077
(4,236)
41,357
-
41,357
45,593
6,077
-
6,077
(4,236)
47,434
-
47,434
41,357

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Ballinderry Bridge Playgroup Statement of Assets & Liabilities - Year ended 31 August 2019

Funds Reconciliation
Cash at bank & in hand 31.08.18
Surplus/(deficit) this year end
Cash at bank & in hand 31.08.19
Bank & Cash Balances
Current account
Business reserve account
Cash on hand
Credit card
Other Assets (Unrestricted Fund)
Office & play equipment
Other liabilities (Unrestricted Fund)
PAYE
Pension		 Unrestricted
Funds
£
Restricted
Funds
£		 Total
2019
£
Total
2018
£
41,357
-
6,077
-		 41,357
45,593
6,077
(4,236)
47,434
-		 47,434
41,357
20,642
14,570
26,770
26,738
22
44
-
5
47,434
41,357
5,292
5,586
5,292
5,586
524
369
101
265
625
634

Approved by the trustees on 22 October 2020 and signed on their behalf by:

Karla Donnelly Fiona Conway Chairperson Secretary

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Notes to the Financial Statements for the year ended 31 August 2019

1. Accounting Policies

Set out below are the principal accounting policies which have been adopted in the compilation of the Receipts and Payments Account and the Statement of Assets and Liabilities.

(a) Receipts and Payments Account

All items of income and expenditure included within the Receipts and payments Account have been accounted for on a cash receipts basis.

(b) Statement of Assets and Liabilities

Other Assets are recognised at cost and are depreciated on a 5% straight line basis.

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