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2023-03-30-accounts

Greater Ballyclare Youth For Christ

Financial Statements for the year ended 31 March 2023

Charity Number: XR73253 Company Number: NI616236

Greater Ballyclare Youth For Christ

Contents

Page
Contents 1
Directors Annual Report 3
Independent Examiner's report 5
Statement of Financial Activities 7
Balance sheet 8
Notes to the financial statements 9

Page 1

Greater Ballyclare Youth For Christ

Notes to the Financial Statements for the year ended 31 March 2023

The Trustees present their Annual Report and Financial Statements for the year ended 31st March 2023, including a Statement of Assets and Liabilities as at that date.

REFERENCE AND ADMINISTRATIVE DETAILS

Greater Ballyclare Youth For Christ Address: 1 Granges Road Ballyclare BT39 9ZJ

Registered Charity Number XR73253

CHARITY TRUSTEES

The Charity Trustees who served during the year or who were trustees at the date of this report were:

Names: Mr A Blackwell Miss C Craig Mr A S D Hamilton Mrs F M Marshall Mrs S E R McLean Mr M H Spence Miss A L Wright Mr M Hull

PRINCIPAL OFFICE BEARERS

Chairpreson Mr A Blackwell Company Secretary Mrs F M Marshall

INDEPENDENT EXAMINER

Mr Alan Thomson Member of The Institute of Chartered Accountants of Scotland 75 Lynda Meadows Newtownaaby BT37 0AT

BANKERS

CAF Bank Ltd 25 Kings Hill Avenue West Malling Kent ME19 4JQ

Page 2

Greater Ballyclare Youth For Christ

Director's Report for the year ended 31 March 2023

The Trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements for the year ended 31 March 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” issued in 2005 in preparing the annual report and financial statements of the charity.

Principal activities

The principal activity of the company is to advance the Christian religion for the public benefit in accordance with the Youth For Christ Statement of Faith and Doctrinal Basis and to promote for the benefit of young people, primarily, but not exclusively, within the Greater Ballyclare area of Northern Ireland by the provision of facilities and in the interests of social welfare and to educate such young people in accordance with Christian principle. In particular:

(a) to assist young people through their leisure time activities to develop their physical, mental, emotional and spiritual capacities so that they may grow to full maturity as individuals and members of society and so that their conditions of life may be improved;

(b) to advance the Christian faith by encouraging participation of local Churches in the evangelism of young people and discipling of young people into local congregations:

(c) to provide educational and religious resources, training and support to organisations such as schools and churches;

(d) to advance any other exclusively charitable purpose anywhere in the World as the directors may, from time to time, decide in accordance with the law of the charity.

Company status

The charity is a charitable company limited by guarantee and not having a share capital. It was incorporated on 9 January 2013 and has a charitable status – Ref XR73253.

Results and dividend

The results are set out on pages 7 to 12. GBYFC had net expenditure for the financial year of £5,601 (2022 – income of £57,472) which has decreased the reserves from £96,922 to £91,321.

Reserves policy

The directors’ policy in relation to free reserves is to ensure that GBYFC achieves minimum reserves of at least £42,000 to cover any unforeseen costs which may arise and to fulfill the legal obligations of GBYFC in the event that current levels of income are not maintained. Free reserves are its total funds excluding restricted funds. This level of reserve has been set as it represents a full year of staff salaries and obligations under the rental agreement.

Directors and their interests

The directors who served during the year from 1 April 2022 to 31 March 2023 are shown on page 2.

Statement of directors’ responsibilities

The directors are responsible for preparing the Directors’ Report and the financial statements in accordance with applicable laws and regulations.

Company law requires the directors to prepare the financial statements for each financial year. Under the law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for the period. In preparing these financial statements, the directors are required to:

Page 3

Greater Ballyclare Youth For Christ

Director's Report (continued) for the year ended 31 March 2023

• observe the methods and principles in the Charities SORP;

• make judgements and estimates that are reasonable and prudent;

• state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and Directors’ Annual Report for the year ended 31 March 2022 (continued)

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.

The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company’s transactions and disclose with reasonable accuracy at any time the financial position of the company and

enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Auditors

In accordance with section 477 of the Companies Act 2006, the company is exempt from the provisions relating to an audit and consequently, no auditors have been appointed.

This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

Mrs F M Marshall (Company secretary)

Date: 14th June 2023

Page 4

Year Ended 31 March 2023

Greater Ballyclare Youth For Christ Independent Examiner's Report

We report on the accounts of the charity for the year ended 31 March 2023 which are set out on pages 7 to 12.

RESPECTIVE RESPONSIBILITIES OF CHARITY TRUSTEES AND EXAMINER

As the charity trustees (who are also directors of the company for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the charity is not subject to audit under company law, and is eligible for independent examination, it is my responsibility to:

BASIS OF INDEPENDENT EXAMINER'S REPORT

I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters.

Page 5

Greater Ballyclare Youth For Christ Independent Examiner's Report Year Ended 31 March 2023

INDEPENDENT EXAMINER'S STATEMENT

I can confirm that I am qualified to undertake the examination because I am a registered member of The Institute of Chartered Accountants of Scotland which is one of the listed bodies.

I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with the following, the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention.

Alan Thomson

75 Lynda Meadows, Newtownabbey, BT37 0AT

Date: 14/06/2023

Page 6

Greater Ballyclare Youth For Christ

Statement of Financial Activities (incorporating the Income and Expenditure Account) for the year ended 31 March 2023

2023
Restricted Unrestricted
Total
Notes
£
£
£
Incoming Resources
Voluntary Income
Donations and Gifts
1
-
23,930
23,930
Churches and Church Groups
2
-
13,928
13,928
Trust Funds
3
71,105
11,000
82,105
Youth and School contributions
4
1,255
50
1,305
Staff Support
5
-
19,209
19,209
Actiivities for Generating Funds
Tuck Shop Income
-
255
255
Fundraising
-
1,383
1,383
Miscellaneous
-
136
136
Gift Aid
-
8,514
8,514
Interest Receivable
-
470
470
Total Income
72,360
78,875
151,235
Resources Expended
Cost of Activities in furtherance of the charities activities
Drop-in centre running costs
6
13,008
3,704
16,712
Staff costs
7
46,243
51,237
97,480
Programme costs
8
11,014
454
11,468
Miscellaneous costs
9
2,095
4,277
6,372
Travel expenses
-
1,226
1,226
Tuck Shop Expenses
-
144
144
Repayment of EA underspend
-
20,108
20,108
Total Expenditure
72,360
81,149
153,509
Net (Expenditure) / Income for the Year
0
(2,274)
(2,274)
Transfers
-
-
-
Net Income before other recognised
gains or losses
0
(2,274)
(2,274)
Net movement in Funds
0
(2,274)
(2,274)
Reconciliation of Funds
Fund Balances Brought Forward
-
96,922
96,922
Fund Balances Carried Forward
0
94,648
94,648		 2022
Total
£
22,545
13,728
94,716
175
23,082
482
-
-
8,387
9
163,124
24,108
70,125
5,133
5,482
308
497
-
105,651
57,472
-
57,472
57,472
39,450
96,922

All income derives from continuing activities, therefore no statement of recognised gains or losses is given.

The notes on pages 9 to 12 form an integral part of these financial statements.

Page 7

Greater Ballyclare Youth For Christ

Balance Sheet as at 31 March 2023

Notes
Fixed assets
Tangible fixed assets
Current assets
Debtors EA Grant
Short term deposits
Cash at bank and in hand
Creditors:Amounts falling due within one year
Accruals
Net Current Assets
Total Assets Less Current Liabilities
Creditors:Amounts falling due after one year
Net Assets
Funds
Restricted Funds
10
Unrestricted Funds
10		 2023
£
-
-
-
61,876
32,772
94,648
2,000
92,648
92,648
-
92,648
94,648
94,648		 2022
£
-
-
12,675
48,779
35,468
96,922
-
96,922
96,922
-
96,922
-
96,922
96,922

For the year ended 31 March 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006.

Directors' responsibilities:

These accounts are prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by the Board and authorised for issue on 14 June 2023.

Director

The notes on pages 9 to 12 form an integral part of these financial statements.

Page 8

Greater Ballyclare Youth For Christ

Notes to the Financial Statements for the year ended 31 March 2023

Accounting Policies

a) Basis of Preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and the (Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Greater Ballyclare Youth For Christ has an annual income of less than £250,000. The financial statements have been prepared on a receipts and payments basis.

Greater Ballyclare Youth For Christ meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

b) Preparation of the accounts on a going concern basis

Greater Ballyclare Youth For Christ has prepared the accounts on a going concern basis. The balance sheet is strong with strong continued support by the members.

c) Income

Income is recognised by the charity on a receipt basis.

d) Donated services and facilities

In accordance with the Charities SORP (FRS 102), the general volunteer time of the Charity’s volunteers is not recognised financially in the Statement of Financial Activities.

e) Interest receivable �

Interest on funds held on deposit is included when received.

f) Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees� in furtherance of the objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of the appeal.

Page 9

Greater Ballyclare Youth For Christ

Notes to the Financial Statements for the year ended 31 March 2023

Accounting Policies ctd…

g) Expenditure

Expenditure is recognised when paid.

Expenditure is classified under the following activity headings:

Greater Ballyclare Youth for Christ is not registered for VAT purposes, therefore irrecoverable VAT is charged to the Statement of Financial Activities, or capitalised as part of the cost of the related asset,

h) Allocation of support costs h i t

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finance, human resources, payroll and governance costs which support the charity’s activities. These costs have been allocated against the expenditure on charitable activities.

i) Tangible fixed assets and depreciation

Greater Ballyclare has no fixed assets.

j) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

k) Taxation

Greater Ballyclare Youth for Christ is a registered charity and the charitable tax exemptions are therefore being claimed to the extent that income and/or gains are applicable and applied to charitable purposes only. These exemptions will remain in place as long as income and expenditure is applied to charitable

l) Critical accounting estimates and judgements

In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated experience and other factors that are considered to be relevant. Actual results may differ from these assumptions are based on historical

Page 10

Greater Ballyclare Youth For Christ

Notes to the Financial Statements for the year ended 31 March 2023

Restricted Unrestricted Total Total 2022
Note 1
Donations and Gifts
Monthly donations to GBYFC - 20,580 20,580 19,400
One off donations to GBYFC - 3,350 3,350 3,145
- 23,930 23,930 22,545
Note 2
Churches and Church Groups
Ballylinney Presbyterian Church - 4,050 14,550 3,700
Glenabbey Church - 2,000 2,000 2,020
Ballyclare Methodist Church - 1,500 1,500 2,500
St John’s Church of Ireland - 750 750 1,500
Kilbride Presbyterian Church - 1,008 1,008 1,008
Ballyclare Reformed Presbyterian Churc - 1,000 1,000 1,000
Ballyclare Presbyterian Church - 2,070 2,070 2,000
The Way - 250 250 -
Straid Congregational Church - 200 200 -
Ballycraigy Congregational Church - 1,000 1,000 -
Ballynure Presbyterian Church - 100 100 -
- 13,928 13,928 13,728
Note 3
Trust Funds
Ardbarron Trust - 11,000 11,000 12,000
Education Authority IT - - - 11,460
Education Authority Core Programme 69,738 - 69,738 71,256
Spark 1,367 - 1,367 -
71,105 11,000 82,105 94,716
Note 4
Youth and Schools
Youth Contribution to trips 1,255 - 1,255 -
Schools Donations - 50 50 175
1,255 50 1,305 175
Note 5
Staff Support
Monthly donations
Ballyclare Presbyterian Church - 2,000 2,000 3,000
Carnmoney Presbyterian Church - - - 1,000
Individual donors - 15,459 15,459 18,166
One off donations
Individual donors - 216
Muckamore Presbyterian Church 1,000 1,000 -
Church of Ireland - 750 750 700
- - - -
- 19,209 19,209 23,082

Page 11

Greater Ballyclare Youth For Christ

Notes to the Financial Statements for the year ended 31 March 2023

Note 6
Centre Running Costs
Centre supplies
Centre maintenance, furniture & equipment
Rent
Heat, Light, Phone, Internet & Water
IT equipment & licenses
Note 7
Staffing Costs
Staff salaries
Staff & volunteer training
Pension cost
Note 8
Programme Costs
Schools
Tea & toast
General programme
Camps and trips
Spark
Football
Note 9
Miscellaneous Expenses
Companies house fees
Insurance
Bank charges
Community and Stakehold Events
Safe guarding policy YFCNI
Chartering and Donation to YFCNI
Note 10
Analysis of Reserves
Balance B/F from 1st April 2022
Inflow for the year
Expenditure for the year
Balance C/F at 31st March 2023		 Restricted
Unrestricted
Total
Total 2022
650
42
693
540
1,133
3,364
4,497
1,297
9,690
-
9,690
8,599
1,129
292
1,420
1,814
406
6
412
11,858
13,008
3,704
16,712
24,108
43,050
46,005
89,055
64,832
695
1,641
2,336
2,424
2497.54
3590.61
6,088
2,869
46,243
51,237
97,480
70,125
107
22
129
662
253
14
267
-
4,011
-
4,011
4,470
5,124
138
5,262
-
1,367
280
1,647
-
152
-
152
-
11,014
454
11,468
5,133
-
13
13
13
1,555
-
1,555
1,395
-
64
64
96
240
125
365
-
300
-
300
-
-
4,075
4,075
3,978
2,095
4,277
6,372
5,482
-
96,922
96,922
72,360
78,875
151,235
(72,360)
(81,149)
(153,509)
0
94,648
94,648

Page 12